This proposed pool policy outlines the plans and guidelines for the operation of the Whisperwood HOA community pool for the 2025 season. Our goal is to ensure a safe, enjoyable, and well-maintained pool environment for all residents. Please note that the seasonal pool rules will be developed in cooperation with the hired pool employees and will be communicated before the pool opens.
Proposed Pool Season Dates and Times
Proposed Opening Dates
May: Open on Fridays, Saturdays, and Sundays, weather-dependent. June, July, August, and September: Open Tuesday through Sunday.
Closed for Pool Parties when scheduled.
Proposed Opening Times
May & September: 10:00 AM to 9:00 PM June, July, & August: 10:00 AM to 9:00 PM
Proposed Pool Staffing
Budget Allocated: $30,000
We propose to hire pool attendants to oversee pool operations during open hours. The staffing decision will be based on availability, budget considerations, and the best interests of community safety, an obligation for which the association provides as part of their fiduciary duty.
ALL POOL STAFF WILL BE HIRED OUTSIDE OF THE ASSOCIATION. WE WANT ALL MEMBERS TO COME AND ENJOY THE POOL, NOT WORK AT THE POOL.
While the board wants to attract and retain good employees for the entire summer, it likely will not require the entire $30,000. This was just a number suggested by way of a percentage of the operating budget during research and development of the overall budget. It can actually cost thousands less to staff and as such, the over budgeted amount would simply be added to the Reserves Account at the end of the pool season. It’s always better to estimate high, rather than run over and short your budget.
Proposed Job Duties
Hours: Tuesday – Sunday 8:00am to close. Safety Oversight: Monitor pool activities to ensure the safety of all swimmers. Rule Enforcement: Enforce pool rules and regulations to maintain a safe environment. First Aid Response: Call 911 in case of an emergency. Maintenance Support: Assist with basic pool upkeep, including daily chemical check, cleaning bird poop at entrance area, cleaning skimmer baskets, arranging furniture and ensuring cleanliness to include cleaning the bathrooms. Access Control: Verify residency or guest status to prevent unauthorized pool use. Collaboration: Work with the HOA board to develop and implement seasonal pool rules. Reporting: Document and report any incidents, maintenance issues, or safety concerns to the HOA management promptly. Prepare monthly pool reports to monitor usage. Customer Service: Provide friendly assistance to residents and address any questions or concerns.
Proposed Pool Maintenance
Budget Allocated: $10,000
Proposed Maintenance Schedule and Costs (estimates) Opening the Pool: $1,000
May & September:
Cleaning Frequency: Once a week for weekend openings, shock and backwash as needed.
Cost: $300 per cleaning x 8 weeks = $2,400
June, July, & August:
Cleaning Frequency: Twice a week, including Monday shock treatment and backwash as needed.
Cost: $250 per cleaning x 16 weeks = $4,000
Closing the Pool: $1,000
Total Estimated Maintenance Cost: $8,400
Again, these are estimates based on research and using percentages as recommended for the type, size, and usage of the pool. We don’t anticipate it costing more, but it could cost less after we obtain bids for this type of service. The remaining budget in this scenario of $1,600 would be added to the Reserves Account at the end of the pool season.
Proposed Pool Parties
Residents may reserve the pool for private parties under the following guidelines:
Proposed Reservation Guidelines
Advance Notice: Parties must be scheduled at least two weeks in advance. Maximum Number of Parties: Determined based on availability and staffing capabilities. Duration: Parties should not exceed 3 hours, including setup and cleanup time.
Proposed Fees:
Reservation Fee: $200
Security Deposit: $100 A refundable deposit may be required to cover potential damages.
Proposed Party Rules
Compliance: All pool rules and HOA regulations must be followed during the event.
Supervision: Additional lifeguards or attendants may be required based on the number of guests.
Cleanup: Hosts are responsible for leaving the area clean and disposing of all trash.
Liability: Hosts assume responsibility for the conduct of their guests and any damages incurred.
Proposed Seasonal Pool Rules
The pool rules will be developed in collaboration with the hired pool employees to ensure they are practical and enforceable. These rules will focus on safety, hygiene, and respectful use of the facility. The finalized rules will be distributed to all residents prior to the pool opening.
Conclusion
This proposed policy is designed to provide a framework for a successful and enjoyable pool season in 2025. We welcome feedback from residents to help refine these plans. Please direct any comments or suggestions to the Whisperwood HOA board at whoalubbock@gmail.com or submit your questions in the comment section of this website.