{"id":8778,"date":"2024-08-21T14:39:48","date_gmt":"2024-08-21T19:39:48","guid":{"rendered":"https:\/\/whoalubbock.org\/?p=8778"},"modified":"2024-09-06T17:25:17","modified_gmt":"2024-09-06T22:25:17","slug":"august-2024-meeting-minutes","status":"publish","type":"post","link":"https:\/\/whoalubbock.org\/?p=8778","title":{"rendered":"August 2024 Meeting Minutes"},"content":{"rendered":"

Whisperwood Home Owners Association
\nBoard Meeting Minutes August 19<\/a><\/p>\n

Whisperwood Home Owners Association Board Meeting Minutes<\/p>\n

Date: August 18, 2024
\nTime: 6:00 PM
\nLocation: Priscilla Elliott\u2019s Home
\nAttendees:
\nEPIFANO AQUIRRE – President
\nPRISCILLA ELLIOTT – Secretary\/Treasurer
\nPAUL COMBEST – Member at Large
\nREHJ HOEFFNER – Member at Large
\nBRYAN FOLEY – Member at Large<\/p>\n

Meeting Agenda:
\nOpening Remarks:<\/strong><\/p>\n

Epifano opened the meeting by welcoming all members, especially highlighting the
\npresence of new members.<\/p>\n

Purpose of the Meeting<\/strong>:
\nEpifano stated that the primary purpose of this meeting was to serve as a meet
\nand greet, allowing members to get acquainted with each other, reiterating the
\npoint of the meeting was to foster familiarity and collaboration among the Board.
\nThe focus was on building rapport rather than diving into formal business;
\nhowever, some pressing business was discussed.<\/p>\n

Discussions<\/strong>:
\nCommunity Updates: Although not the main focus, Epifano briefly touched on
\nsome issues that needed discussion.
\n1. Pool \/ Pool Committee and related issues
\n2. Dead Trees in Neighborhood
\n3. Pool Renovation Project
\n4. Pool Season 2025<\/p>\n

Pool \/ Pool Committee and related issues<\/strong>
\nThe importance of meeting with the pool committee to discuss expenses was
\nmentioned. It was reaffirmed that all expenses related to the pool would require
\nboard approval PRIOR to purchase. The amount spent on the pool year to date
\nwas discussed and briefly compared to last year\u2019s expenses.<\/p>\n

Questions arose about the Waiver for Facility Use and the need\/legitimacy of such.
\nThe need for a waiver system for using pool facilities was discussed to ensure
\nsafety and liability concerns and the fact that the By-Laws had not been changed
\nwith a vote to change the policy. Discussion ensued about the differences between
\nlast year\u2019s operations and this year\u2019s operations, which with the cameras, was
\nessentially no different. It was noted that several homeowners were displeased
\nwith the idea and most especially certain wording within the waiver policy itself
\nrequiring Landlords to be present at all times when Tenants were at the pool. It
\nwas mentioned that the Waiver had been a real pain to implement, and several
\nvoiced their opposition to the requirement as it impeded use of a \u201ccommon area\u201d
\nthat is guaranteed by the By-Laws upon payment of dues. Again, the discussion
\nwas essentially tabled to be discussed at the next joint Board\/Pool Committee
\nmeeting.<\/p>\n

Pool Season 2024 closing date was discussed. This will be brought up during the
\ncombined Board and Pool Committee meeting to be agreed upon. It was noted
\nthat the longer open hours had been most beneficial and appreciated by working
\nparents.<\/p>\n

Dead Trees in Neighborhood
\nThe subject of dead trees on the boulevard and grass cutting\/watering was
\nbrought up. Priscilla said she had called and would call the City of Lubbock again
\nto have the dead trees on the boulevard removed.
\nApparently, the City of Lubbock has been mowing Whisperwood grass around the
\npool and has been doing a very poor job on top of the fact that they aren\u2019t
\nsupposed to be mowing it. Priscilla said she had asked them to stop and had gone
\nto the pool to see if the grass was even being watered since it was starting to turn
\nyellow. She said someone had turned off the water sprinkler system for unknown
\nreasons. She turned it back on and placed a note on the cover that it belonged to
\nWhisperwood Homeowners Association and to please leave it alone.
\nQuite a lively discussion ensued about the amount of dead trees that have been
\nobserved in the neighborhood and what to do about them and what to replant
\ninstead of Live Oaks.<\/p>\n

Pool Renovation \/ Enhancement Project<\/strong>
\nSpecs and Bids<\/strong>: The board agreed that specifications for the pool renovations need
\nto be compiled and published. The Board is meeting with the Pool Committee on
\nSeptember 4, 2024 to discuss, plan and compile the pool renovation and
\nenhancements. Once the planned renovation is compiled and printed, it will be
\nput out for bid to 3 different contractors. It was noted that a preliminary bid of
\n$107,000 had been received but did not include bathroom remodel or upgrades
\nand it was unclear what concrete needed to be broken up and replaced. The
\nBoard felt this was excessive and hoped that once the specifications are defined
\nand printed, 3 reasonable competing bids can be obtained to choose from.<\/p>\n

Bathroom Inclusion<\/strong>: There was a discussion on whether to include the bathrooms
\nin the pool remodel. The consensus was to consider this option for enhancing user
\nexperience. The discussion was essentially tabled to be continued at the joint
\nmeeting of the Board and Pool Committee.
\nADA<\/strong>: Discussion about bringing the pool into ADA compliance was covered with
\nseveral different ideas being floated regarding facility entrance as well as pool
\nentrance. NOTE BELOW<\/strong><\/span>.
\nSolar Heating<\/strong>: The idea of utilizing solar heating for the pool was floated, with
\nmembers expressing interest in exploring its feasibility and cost-effectiveness.
\nManagement of Renovation<\/strong>: There was a very brief discussion of having 1 or 2
\ncontractors (1 for pool \/ 1 for bathroom or a combined contractor), and the
\npossible need for someone to spearhead the job to report on the progress to both
\nthe Board and the Pool Committee.<\/p>\n

Pool Season 2025<\/strong>
\nThe discussion about Pool Season 2025 was broached and the possible need for
\nchanges. This included hiring lifeguards, an attendant, a manager, or keeping with
\nthe volunteers as is. The discussion was essentially tabled to be taken up at a later
\nmeeting as the matter of Pool Renovation was more pressing at the moment.<\/p>\n

Future Meetings:<\/strong>
\nPriscilla mentioned that the next meeting would need to be a joint meeting of the
\nBoard and The Pool Committee, held at the pool, to discuss and finalize the
\nrequired specifications for what needs to be repaired, upgraded, and enhanced at
\nthe pool so 3 bids can be obtained. These bids would need to be obtained prior to
\nshutting down the pool, so it was agreed we needed to move swiftly on this issue.<\/p>\n

Another Board Meeting will be held after the 3 competing bids are obtained and
\nforwarded to the Board. The Board will review, discuss and vote on the winning
\nbid and discuss how to move forward with the project. Additionally, that meeting
\nwould be a more formal meeting to include ongoing maintenance issues, and
\nother community management topics.<\/p>\n

Adjournment:<\/strong>
\nThe meeting was adjourned at 6:40pm with thanks from Epifano for everyone’s
\nparticipation and a reminder to come prepared for the next meeting with ideas
\nand concerns regarding the pool renovation and enhancement project.<\/p>\n

Notes:<\/strong><\/p>\n

    \n
  1. \n
      \n
    1. \n
        \n
      1. \n
          \n
        1. \n
            \n
          1. \n
              \n
            1. \n
                \n
              1. \n
                  \n
                1. No formal decisions or votes were taken during this meeting.<\/li>\n
                2. The atmosphere was casual, aimed at fostering a collaborative environment
                  \namong board members, focusing on setting a direction for future actions regarding
                  \nthe pool and its facilities as well as neighborhood priorities.<\/li>\n
                3. The Board showed a keen interest in sustainability and community involvement,
                  \nwhich influenced the topics discussed.<\/li>\n
                4. Research conducted after the meeting adjourned revealed since we are a private
                  \nmember\u2019s only pool that no ADA compliance is required. We may still want to
                  \nconsider an easier entrance to the pool for those that utilize a wheelchair but
                  \nforgo the more costly ADA bathroom and pool entrance enhancements since they
                  \nare not required.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

                  Next Steps<\/strong>:<\/p>\n

                    \n
                  1. \n
                      \n
                    1. \n
                        \n
                      1. \n
                          \n
                        1. \n
                            \n
                          1. \n
                              \n
                            1. \n
                                \n
                              1. \n
                                  \n
                                1. Joint Meeting: The date for the joint meeting between the Board and Pool Committee was set
                                  \nfor September 4, 2024 at 6:30pm. Please contact Epifano or Priscilla for any items you would like
                                  \nto add to the agenda.<\/li>\n
                                2. Publication of Renovation Specs: Priscilla will draft and publish on this website the
                                  \nspecifications for the pool renovations after the joint meeting. This will be a guide so that all
                                  \nmembers will be aware of exactly what renovations, upgrades, and enhancements are being
                                  \nmade to the pool. Basically, how your membership dollars are being spent and on what.<\/li>\n
                                3. Bid Process: The Pool Committee will oversee the process of obtaining three competitive bids
                                  \nfor the renovation and enhancement project and hand them over to the Board for consideration.<\/li>\n
                                4. Bid Publication: The three bids will be published on this website for members to review along
                                  \nwith the decision by the Board on which contractor to hire and who will oversee the project as a
                                  \nliaison between the Pool Committee and the Board to keep the project on track and on time.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

                                  Minutes Prepared by:
                                  \nPriscilla Elliott, Secretary\/Treasurer<\/p>\n","protected":false},"excerpt":{"rendered":"

                                  Whisperwood Home Owners Association Board Meeting Minutes August 19 Whisperwood Home Owners Association Board Meeting Minutes Date: August 18, 2024 Time: 6:00 PM Location: Priscilla Elliott\u2019s Home Attendees: EPIFANO AQUIRRE – President PRISCILLA ELLIOTT – Secretary\/Treasurer PAUL COMBEST – Member at Large REHJ HOEFFNER – Member at Large BRYAN FOLEY – Member at Large Meeting […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[154],"tags":[],"class_list":["post-8778","post","type-post","status-publish","format-standard","hentry","category-minutes"],"blocksy_meta":[],"_links":{"self":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/posts\/8778","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=8778"}],"version-history":[{"count":3,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/posts\/8778\/revisions"}],"predecessor-version":[{"id":8836,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/posts\/8778\/revisions\/8836"}],"wp:attachment":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=8778"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=8778"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=8778"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}