{"id":9510,"date":"2025-05-31T10:40:22","date_gmt":"2025-05-31T15:40:22","guid":{"rendered":"https:\/\/whoalubbock.org\/?page_id=9510"},"modified":"2025-12-28T20:47:03","modified_gmt":"2025-12-29T01:47:03","slug":"2025-meeting-minutes","status":"publish","type":"page","link":"https:\/\/whoalubbock.org\/?page_id=9510","title":{"rendered":"2025 Meeting Reports"},"content":{"rendered":"<p>[vc_row][vc_column width=&#8221;1\/2&#8243;][vc_column_text]<\/p>\n<h1><span style=\"color: #064e91;\">2025 MEETING MINUTES<\/span><\/h1>\n<p>[\/vc_column_text]<div class=\" inline-block text-center\"><a style=\"color:#ffffff;background:#1e73be;border-color:#1e73be;\" id=\"btn-6a15e1377b808\" class=\"btn btn-xs  hvr-push btn-sm-sm\" href= \"#DECEMBER\" target=\"_self\" >DEC<\/a><\/div><script type=\"text\/javascript\">jQuery(document).ready(function(){jQuery('head').append('<style type=\"text\/css\" id=\"tlg-custom-css-btn-6a15e1377b808\">#btn-6a15e1377b808:hover{color:#ffffff!important;background:#1e73be!important;border-color:#1e73be!important;}<\/style>');});<\/script><div class=\" inline-block text-center\"><a style=\"color:#ffffff;background:#1e73be;border-color:#1e73be;\" id=\"btn-6a15e1377b9b6\" class=\"btn btn-xs  hvr-push btn-sm-sm\" href= \"#NOVEMBER\" target=\"_self\" >NOV<\/a><\/div><script type=\"text\/javascript\">jQuery(document).ready(function(){jQuery('head').append('<style type=\"text\/css\" id=\"tlg-custom-css-btn-6a15e1377b9b6\">#btn-6a15e1377b9b6:hover{color:#ffffff!important;background:#1e73be!important;border-color:#1e73be!important;}<\/style>');});<\/script><div class=\" inline-block text-center\"><a style=\"color:#ffffff;background:#1e73be;border-color:#1e73be;\" id=\"btn-6a15e1377bb16\" class=\"btn btn-xs  hvr-push btn-sm-sm\" href= \"#OCTOBER\" target=\"_self\" >OCT<\/a><\/div><script type=\"text\/javascript\">jQuery(document).ready(function(){jQuery('head').append('<style type=\"text\/css\" id=\"tlg-custom-css-btn-6a15e1377bb16\">#btn-6a15e1377bb16:hover{color:#ffffff!important;background:#1e73be!important;border-color:#1e73be!important;}<\/style>');});<\/script><div class=\" inline-block text-center\"><a style=\"color:#ffffff;background:#1e73be;border-color:#1e73be;\" id=\"btn-6a15e1377bc71\" class=\"btn btn-xs  hvr-push btn-sm-sm\" href= \"#SEPTEMBER\" target=\"_self\" >SEP<\/a><\/div><script type=\"text\/javascript\">jQuery(document).ready(function(){jQuery('head').append('<style type=\"text\/css\" id=\"tlg-custom-css-btn-6a15e1377bc71\">#btn-6a15e1377bc71:hover{color:#ffffff!important;background:#1e73be!important;border-color:#1e73be!important;}<\/style>');});<\/script><div class=\" inline-block text-center\"><a style=\"color:#ffffff;background:#1e73be;border-color:#1e73be;\" id=\"btn-6a15e1377bdcb\" class=\"btn btn-xs  hvr-push btn-sm-sm\" href= \"#August\" target=\"_self\" >AUG<\/a><\/div><script type=\"text\/javascript\">jQuery(document).ready(function(){jQuery('head').append('<style type=\"text\/css\" id=\"tlg-custom-css-btn-6a15e1377bdcb\">#btn-6a15e1377bdcb:hover{color:#ffffff!important;background:#1e73be!important;border-color:#1e73be!important;}<\/style>');});<\/script><div class=\" inline-block text-center\"><a  id=\"btn-6a15e1377bf26\" class=\"btn btn-filled btn-xs  hvr-push btn-sm-sm\" href= \"#JULY\" target=\"_self\" >JUL<\/a><\/div><div class=\" inline-block text-center\"><a  id=\"btn-6a15e1377c074\" class=\"btn btn-filled btn-xs  hvr-push btn-sm-sm\" href= \"#JULY\" target=\"_self\" >JUN<\/a><\/div><div class=\" inline-block text-center\"><a  id=\"btn-6a15e1377c1bf\" class=\"btn btn-filled btn-xs  hvr-push btn-sm-sm\" href= \"#MAY\" target=\"_self\" >MAY<\/a><\/div><div class=\" inline-block text-center\"><a  id=\"btn-6a15e1377c309\" class=\"btn btn-filled btn-xs  hvr-push btn-sm-sm\" href= \"#APRIL\" target=\"_self\" >APR<\/a><\/div><div class=\" inline-block text-center\"><a  id=\"btn-6a15e1377c465\" class=\"btn btn-filled btn-xs  hvr-push btn-sm-sm\" href= \"#MARCH\" target=\"_self\" >MAR<\/a><\/div><div class=\" inline-block text-center\"><a  id=\"btn-6a15e1377c5b3\" class=\"btn btn-filled btn-xs  hvr-push btn-sm-sm\" href= \"#FEBRUARY\" target=\"_self\" >FEB<\/a><\/div><div class=\" inline-block text-\"><a  id=\"btn-6a15e1377c6e7\" class=\"btn btn-filled btn-xs  hvr-push btn-sm-sm\" href= \"#ANNUAL\" target=\"_self\" >ANNUAL<\/a><\/div><div class=\" inline-block text-\"><a  id=\"btn-6a15e1377c854\" class=\"btn btn-filled btn-xs  hvr-push btn-sm-sm\" href= \"#JANUARY\" target=\"_self\" >JAN<\/a><\/div><div class=\" inline-block text-\"><a  id=\"btn-6a15e1377c998\" class=\"btn btn-filled btn-xs  hvr-push btn-sm-sm\" href= \"https:\/\/whoalubbock.org\/?page_id=9462\" target=\"_self\" >2024<\/a><\/div><div class=\" inline-block text-\"><a  id=\"btn-6a15e1377cadc\" class=\"btn btn-filled btn-xs  hvr-push btn-sm-sm\" href= \"https:\/\/whoalubbock.org\/?page_id=0\" target=\"_self\" >2023<\/a><\/div>[vc_column_text]<\/p>\n<div style=\"border: 2px solid #4f81bd; border-radius: 14px; background-color: #fbfdff; padding: 18px 22px; margin: 30px 0; font-family: 'Segoe UI', sans-serif; font-size: 10px; color: #333; line-height: 1.6;\">\n<p><strong style=\"color: #4f81bd;\">Notice of Limited Use<\/strong><\/p>\n<p>This website and documents contained here in are published by a director on the board for informational and recordkeeping purposes. You are welcome to <strong>download or print a personal copy<\/strong> for your own records or reference. Reproduction, posting, or redistribution of this material on any other website, social-media platform, or online archive\u2014whether in part or in whole\u2014is <strong>prohibited.<\/strong><\/p>\n<p><script>document.getElementById(\"year\").textContent = new Date().getFullYear();<\/script><\/p>\n<\/div>\n<p>[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/2&#8243;][\/vc_column][\/vc_row][vc_row disable_element=&#8221;yes&#8221; el_class=&#8221;closable-tabs&#8221;][vc_column width=&#8221;5\/6&#8243;]<div id=\"tab-6a15e1377cb38\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>LISTS<\/span><\/div><div class=\"tab-content\"><script>\njQuery(document).ready(function($) {\n  $('.vc_tta-tab a').on('click', function(e) {\n    var $link = $(this);\n    var $panel = $($link.attr('href'));<\/p>\n<p>    if ($panel.hasClass('vc_active')) {\n      e.preventDefault(); \/\/ stop default open action\n      $panel.removeClass('vc_active'); \/\/ close the panel\n      $link.parent().removeClass('vc_active'); \/\/ deactivate tab\n    }\n  });\n});\n<\/script><\/div><\/li><li><div class=\"tab-title\"><span>MONTHLY MOTION LIST<\/span><\/div><div class=\"tab-content\"><!-- ===== TOP NAVIGATION ===== --><\/p>\n<h6 style=\"margin-bottom: 15px; font-size: 16px;\"><a href=\"#december\">DEC<\/a> |\u00a0 <a href=\"#november\">NOV<\/a> |\u00a0 <a href=\"#october\">OCT<\/a> |\u00a0 <a href=\"#september\">SEP<\/a> |\u00a0 <a href=\"#august\">AUG<\/a> |\u00a0 <a href=\"#july\">JUL <\/a>|\u00a0 <a href=\"#june\">JUN<\/a> |\u00a0 <a href=\"#may\">MAY<\/a> |\u00a0 <a href=\"#april\">APR<\/a> |\u00a0 <a href=\"#march\">MAR <\/a>|\u00a0 <a href=\"#february\">FEB<\/a> |\u00a0 <a href=\"#january\">JAN<\/a><\/h6>\n<h5 id=\"september\" style=\"margin-left: 0!important; text-align: left!important; margin-bottom: 0!important;\"><strong><span style=\"color: #003366;\">SEPTEMBER MOTIONS<\/span><\/strong><\/h5>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px; table-layout: fixed;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 3%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 57%;\">Motion<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Moved<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Second<\/th>\n<th style=\"padding: 4px 6px; white-space: nowrap; width: 5%;\">Vote<\/th>\n<th style=\"padding: 4px 6px; width: 7%;\">Finance<\/th>\n<th style=\"padding: 4px 6px; width: 7%;\">Budget<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Approve minutes as presented.<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Table attorney (Carper) statements to Randal Hamilton.<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Ratify prior emergency e-mail vote authorizing Treasurer to transfer $10,000 from Money Market to Checking.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Grant Treasurer authority to transfer funds as needed (up to $10,000 per transfer, not to exceed $50,000 total, through year-end 2025).<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Table contracting for pool tarp and anchor installation until bids are received in October.<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">6<\/td>\n<td style=\"padding: 4px 6px;\">Table sprinkler repair on Whisperwood Circle until October, pending homeowner input.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">7<\/td>\n<td style=\"padding: 4px 6px;\">Adjourn meeting at 7:50 p.m.<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h5 id=\"august\" style=\"margin-left: 0!important; text-align: left!important; margin-bottom: 0!important;\"><strong><span style=\"color: #003366;\">AUGUST MOTIONS<\/span><\/strong><\/h5>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px; table-layout: fixed;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 3%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 57%;\">Motion<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Moved<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Second<\/th>\n<th style=\"padding: 4px 6px; white-space: nowrap; width: 5%;\">Vote<\/th>\n<th style=\"padding: 4px 6px; width: 7%;\">Finance<\/th>\n<th style=\"padding: 4px 6px; width: 7%;\">Budget<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Approve minutes as final draft<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Hold regular board meetings on the 2nd Thursday each month at 6:30 p.m.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Agreed to table water leak on Circle<\/td>\n<td style=\"padding: 4px 6px;\"><\/td>\n<td style=\"padding: 4px 6px;\"><\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\"><\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Ratify emergency email vote to transfer $10,000 from MM to checking account.<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Retain prior month\u2019s meeting recording.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">6<\/td>\n<td style=\"padding: 4px 6px;\">Approve pergola paint color \u201ccharcoal\u201d and fund from general funds.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">3-2-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">7<\/td>\n<td style=\"padding: 4px 6px;\">Pause further pergola deconstruction &amp; investigate duplicating prior structure.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">4-1-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">8<\/td>\n<td style=\"padding: 4px 6px;\">Authorize obtaining bids for electrical repairs in pump room.<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">9<\/td>\n<td style=\"padding: 4px 6px;\">Amend gift certificates from $25 to $50 each.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">10<\/td>\n<td style=\"padding: 4px 6px;\">Approve purchase of (2) $50 gift certificates for Alan &amp; Ky as pool expenses.<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">11<\/td>\n<td style=\"padding: 4px 6px;\">Agreed to table arborist tree removal<\/td>\n<td style=\"padding: 4px 6px;\"><\/td>\n<td style=\"padding: 4px 6px;\"><\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\"><\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h5 id=\"july\"><strong><span style=\"color: #003366;\">JULY MOTIONS<\/span><\/strong><\/h5>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px; table-layout: fixed;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 3%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 53%;\">Motion<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Moved<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Second<\/th>\n<th style=\"padding: 4px 6px; white-space: nowrap; width: 7%;\">Vote<\/th>\n<th style=\"padding: 4px 6px; width: 7%;\">Finance<\/th>\n<th style=\"padding: 4px 6px; width: 6%;\">Budget<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Approve minutes as amended<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Allocate up to $5,000 from operating reserves for discretionary maintenance, including pool house and bathroom repairs<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Approve payment of the roofing invoice in the amount of $11,920.49 from the pool house roofing fund<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Appoint Marnee Bolen as point person for employee supervision, including hire and termination authority<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Terminate employment of the pool supervisor (failed for lack of second)<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\"><\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">6<\/td>\n<td style=\"padding: 4px 6px;\">Approve delegation of pool chemical responsibilities to Rehj and Steve Hoeffner and twice-daily brushing during plaster curing<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">7<\/td>\n<td style=\"padding: 4px 6px;\">Classify nightly rentals (Airbnb\/Vrbo) as guests without pool access unless accompanied by the homeowner<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">8<\/td>\n<td style=\"padding: 4px 6px;\">Accept Steve Fleetwood\u2019s $4,000 pergola repair bid with no further bids to be solicited<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">9<\/td>\n<td style=\"padding: 4px 6px;\">Table arborist decision until comparable bids are received<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">10<\/td>\n<td style=\"padding: 4px 6px;\">Adjourn the meeting<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h3 id=\"june\"><span style=\"color: #003366;\">JUNE MOTIONS<\/span><\/h3>\n<h3 id=\"may\"><span style=\"color: #003366;\">MAY MOTIONS<\/span><\/h3>\n<h3 id=\"april\"><span style=\"color: #003366;\">APRIL MOTIONS<\/span><\/h3>\n<h3 id=\"march\"><span style=\"color: #003366;\">MARCH MOTIONS<\/span><\/h3>\n<h3 id=\"february\"><span style=\"color: #003366;\">FEBRUARY MOTIONS<\/span><\/h3>\n<h3 id=\"january\"><span style=\"color: #003366;\">JANUARY MOTIONS<\/span><\/h3>\n<p>&nbsp;<\/p>\n<h3 id=\"december\"><span style=\"color: #003366;\">DECEMBER MOTIONS<\/span><\/h3>\n<h3 id=\"november\"><span style=\"color: #003366;\">NOVEMBER MOTIONS<\/span><\/h3>\n<h3 id=\"october\"><span style=\"color: #003366;\">OCTOBER MOTIONS<\/span><\/h3>\n<h3 id=\"september\"><span style=\"color: #003366;\">SEPTEMBER MOTIONS<\/span><\/h3>\n<\/div>\n<p><script>\njQuery(document).ready(function($) {\n  $('.vc_tta-tab a').on('click', function(e) {\n    var $link = $(this);\n    var $panel = $($link.attr('href'));<\/p>\n<p>    if ($panel.hasClass('vc_active')) {\n      e.preventDefault(); \/\/ stop default open action\n      $panel.removeClass('vc_active'); \/\/ close the panel\n      $link.parent().removeClass('vc_active'); \/\/ deactivate tab\n    }\n  });\n});\n<\/script><\/div><\/li><li><div class=\"tab-title\"><span>MONTHLY ACTION LIST<\/span><\/div><div class=\"tab-content\"><!-- ===== TOP NAVIGATION ===== --><\/p>\n<h6 style=\"margin-bottom: 15px; font-size: 16px;\"><em><a href=\"#december\">DEC<\/a> |\u00a0 <a href=\"#november\">NOV<\/a> |\u00a0 <a href=\"#october\">OCT<\/a> |\u00a0 <a href=\"#september\">SEP<\/a> |\u00a0 <a href=\"#august\">AUG<\/a> |\u00a0 <a href=\"#july\">JUL <\/a>|\u00a0 <a href=\"#june\">JUN<\/a> |\u00a0 <a href=\"#may\">MAY<\/a> |\u00a0 <a href=\"#april\">APR<\/a> |\u00a0 <a href=\"#march\">MAR <\/a>|\u00a0 <a href=\"#february\">FEB<\/a> |\u00a0 <a href=\"#january\">JAN<\/a><\/em><\/h6>\n<p><!-- ===== ANCHORS ONLY (drop tables under each) ===== --><\/p>\n<h5 id=\"september\" style=\"margin-left: 0!important; text-align: left!important; margin-bottom: 0!important;\"><strong><span style=\"color: #003366;\">SEPTEMBER ACTIONS<\/span><\/strong><\/h5>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 5%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 70%;\">Action<\/th>\n<th style=\"padding: 4px 6px; width: 25%;\">Assigned To<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Obtain bids from licensed electricians for permanent pump room electrical work.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Set up meeting between Steve Hoeffner and Buckie Dobson to troubleshoot skimmers and plaster issues.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Consult Whisperwood Circle neighbors about sprinkler repairs and gather input before proceeding.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Follow up with leak detection vendors regarding repair estimates for Whisperwood Circle islands.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Compile draft membership survey questions submitted by directors for circulation.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">6<\/td>\n<td style=\"padding: 4px 6px;\">Seek additional bids for removal of diseased\/dead oak trees.<\/td>\n<td style=\"padding: 4px 6px;\">Board<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">7<\/td>\n<td style=\"padding: 4px 6px;\">Contact City of Lubbock regarding responsibility for boulevard trees before removals.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h5 id=\"august\" style=\"margin-left: 0!important; text-align: left!important; margin-bottom: 0!important;\"><strong><span style=\"color: #003366;\">AUGUST ACTIONS<\/span><\/strong><\/h5>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 5%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 70%;\">Action<\/th>\n<th style=\"padding: 4px 6px; width: 25%;\">Assigned To<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Share sample nuisance letters with board<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Send 2nd dues collection letter by certified mail<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Gather bids for xeriscaping<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Confirm price on leak detection<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Arrange meeting with Buckie Dobson and Steve Hoeffner regarding pool issues<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">6<\/td>\n<td style=\"padding: 4px 6px;\">Purchase pool test steps<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">7<\/td>\n<td style=\"padding: 4px 6px;\">Discuss project scope and safety measures with pergola contractor<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">8<\/td>\n<td style=\"padding: 4px 6px;\">Prepare punch list of electrical needs<\/td>\n<td style=\"padding: 4px 6px;\">Steve Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">9<\/td>\n<td style=\"padding: 4px 6px;\">Solicit bids upon completion of electrical punch list<\/td>\n<td style=\"padding: 4px 6px;\">Board<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">10<\/td>\n<td style=\"padding: 4px 6px;\">Post Labor Day opening &amp; extended pool closure on website<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">11<\/td>\n<td style=\"padding: 4px 6px;\">Send Labor Day opening &amp; extended pool closure to email list<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">12<\/td>\n<td style=\"padding: 4px 6px;\">Post Extended pool closure date on Facebook<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">13<\/td>\n<td style=\"padding: 4px 6px;\">Obtain bids from Buckie Dobson and others for pool closure and tarp installation<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">14<\/td>\n<td style=\"padding: 4px 6px;\">Create and send 5 survey questions to the Board before the next meeting.<\/td>\n<td style=\"padding: 4px 6px;\">Board<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h5 id=\"july\"><strong><span style=\"color: #003366;\">JULY ACTIONS<\/span><\/strong><\/h5>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 5%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 70%;\">Action<\/th>\n<th style=\"padding: 4px 6px; width: 25%;\">Assigned To<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Prepare clubhouse renovation punch list and scope of work<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Assist with pool servicing (chemicals, brushing)<\/td>\n<td style=\"padding: 4px 6px;\">Rehj &amp; Steve Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Coordinate pool staffing, schedules, and payroll<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Bid and repair pergola per Steve Fleetwood contract<\/td>\n<td style=\"padding: 4px 6px;\">Steve Fleetwood<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Obtain comparable arborist bids for tree trimming\/removal<\/td>\n<td style=\"padding: 4px 6px;\">Board<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h3 id=\"june\"><span style=\"color: #ffffff;\">JUNE ACTIONS<\/span><\/h3>\n<h3 id=\"may\"><span style=\"color: #ffffff;\">MAY ACTIONS<\/span><\/h3>\n<h3 id=\"april\"><span style=\"color: #ffffff;\">APRIL ACTIONS<\/span><\/h3>\n<h3 id=\"march\"><span style=\"color: #ffffff;\">MARCH ACTIONS<\/span><\/h3>\n<h3 id=\"february\"><span style=\"color: #ffffff;\">FEBRUARY ACTIONS<\/span><\/h3>\n<h3 id=\"january\"><span style=\"color: #ffffff;\">JANUARY ACTIONS<\/span><\/h3>\n<h3 id=\"december\"><span style=\"color: #ffffff;\">DECEMBER ACTIONS<\/span><\/h3>\n<h3 id=\"november\"><span style=\"color: #ffffff;\">NOVEMBER ACTIONS<\/span><\/h3>\n<h3 id=\"october\"><span style=\"color: #ffffff;\">OCTOBER ACTIONS<\/span><\/h3>\n<p><\/div><\/li><\/ul><\/div>[\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row disable_element=&#8221;yes&#8221; el_id=&#8221;NOVEMBER&#8221; el_class=&#8221;closable-tabs&#8221;][vc_column width=&#8221;5\/6&#8243;]<div id=\"tab-6a15e1377d035\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>NOVEMBER 13, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Key Issues<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Regular Board Meeting<br \/>\n<\/b>Noticed Properly<br \/>\nQuorum Met<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/November-13-Notice.jpg\">this<\/a><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Meeting Audio Recorded<\/strong><br \/>\n<b><\/b><strong>Submitted by:<\/strong><br \/>\nRehj Hoeffner<b><\/b><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved<\/strong>:<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Key Issues\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0; display: list-item;\"><\/li>\n<li style=\"margin: 3px 0; display: list-item;\"><\/li>\n<li style=\"margin: 3px 0; display: list-item;\"><\/li>\n<li style=\"margin: 3px 0; display: list-item;\"><\/li>\n<li style=\"margin: 3px 0; display: list-item;\"><\/li>\n<li style=\"margin: 3px 0; display: list-item;\"><\/li>\n<li style=\"margin: 3px 0; display: list-item;\"><\/li>\n<li style=\"margin: 3px 0; display: list-item;\"><\/li>\n<li style=\"margin: 3px 0; display: list-item;\"><\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/07.17.25_WHOA_Board_Minutes_Final.pdf#view=FitH\" width=\"50%\" height=\"780\"><br \/>\n\/* Adjust for phones *\/<br \/>\n@media (max-width: 768px) {<br \/>\n.pdf-container iframe {<br \/>\nheight: 500px; \/* smaller height so it fits screens *\/<br \/>\n}<br \/>\n}<span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MOTIONS\/ACTIONS<\/span><\/div><div class=\"tab-content\"><!-- ===== TOP NAVIGATION ===== --><\/p>\n<h6 style=\"margin-bottom: 15px; font-size: 16px;\"><em><a href=\"#december\">DEC<\/a> |\u00a0 <a href=\"#november\">NOV<\/a> |\u00a0 <a href=\"#october\">OCT<\/a> |\u00a0 <a href=\"#september\">SEP<\/a> |\u00a0 <a href=\"#august\">AUG<\/a> |\u00a0 <a href=\"#july\">JUL <\/a>|\u00a0 <a href=\"#june\">JUN<\/a> |\u00a0 <a href=\"#may\">MAY<\/a> |\u00a0 <a href=\"#april\">APR<\/a> |\u00a0 <a href=\"#march\">MAR <\/a>|\u00a0 <a href=\"#february\">FEB<\/a> |\u00a0 <a href=\"#january\">JAN<\/a><\/em><\/h6>\n<p><!-- ===== AUGUST MOTIONS ===== --><\/p>\n<h3 id=\"august\" style=\"color: #003366; margin-top: 30px;\">AUGUST MOTIONS<\/h3>\n<div class=\"whoa-table-wrap\">\n<table class=\"whoa-table\">\n<thead>\n<tr>\n<th>#<\/th>\n<th>Motion<\/th>\n<th>Moved<\/th>\n<th>Second<\/th>\n<th>Vote<\/th>\n<th>Finance<\/th>\n<th>Budget<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>1<\/td>\n<td>Approve minutes as final draft<\/td>\n<td>Marnee Bolen<\/td>\n<td>Karen Moorhead<\/td>\n<td>5-0-0<\/td>\n<td>No<\/td>\n<td>&#8212;<\/td>\n<\/tr>\n<tr>\n<td>2<\/td>\n<td>Hold regular board meetings on the 2nd Thursday each month at 6:30 p.m.<\/td>\n<td>Randal Hamilton<\/td>\n<td>Marnee Bolen<\/td>\n<td>5-0-0<\/td>\n<td>No<\/td>\n<td>&#8212;<\/td>\n<\/tr>\n<tr>\n<td>3<\/td>\n<td>Agreed to table water leak on Circle<\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<td>Yes<\/td>\n<td>No<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><!-- ===== JULY MOTIONS ===== --><\/p>\n<h3 id=\"july\" style=\"color: #003366; margin-top: 30px;\">JULY MOTIONS<\/h3>\n<div class=\"whoa-table-wrap\">\n<table class=\"whoa-table\">\n<thead>\n<tr>\n<th>#<\/th>\n<th>Motion<\/th>\n<th>Moved<\/th>\n<th>Second<\/th>\n<th>Vote<\/th>\n<th>Finance<\/th>\n<th>Budget<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>1<\/td>\n<td>Approve minutes as amended<\/td>\n<td>Marnee Bolen<\/td>\n<td>Karen Moorhead<\/td>\n<td>5-0-0<\/td>\n<td>No<\/td>\n<td>\u2014<\/td>\n<\/tr>\n<tr>\n<td>2<\/td>\n<td>Allocate up to $5,000 from operating reserves for discretionary maintenance<\/td>\n<td>Marnee Bolen<\/td>\n<td>Rehj Hoeffner<\/td>\n<td>5-0-0<\/td>\n<td>Yes<\/td>\n<td>No<\/td>\n<\/tr>\n<tr>\n<td>3<\/td>\n<td>Approve payment of the roofing invoice in the amount of $11,920.49<\/td>\n<td>Rehj Hoeffner<\/td>\n<td>Marnee Bolen<\/td>\n<td>5-0-0<\/td>\n<td>Yes<\/td>\n<td>Yes<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><!-- ===== ADD OTHER MONTHS AS NEEDED ===== --><\/p>\n<h3 id=\"june\" style=\"color: #003366; margin-top: 30px;\">JUNE MOTIONS<\/h3>\n<h3 id=\"may\" style=\"color: #003366; margin-top: 30px;\">MAY MOTIONS<\/h3>\n<h3 id=\"april\" style=\"color: #003366; margin-top: 30px;\">APRIL MOTIONS<\/h3>\n<h3 id=\"march\" style=\"color: #003366; margin-top: 30px;\">MARCH MOTIONS<\/h3>\n<h3 id=\"february\" style=\"color: #003366; margin-top: 30px;\">FEBRUARY MOTIONS<\/h3>\n<h3 id=\"january\" style=\"color: #003366; margin-top: 30px;\">JANUARY MOTIONS<\/h3>\n<h3 id=\"december\" style=\"color: #003366; margin-top: 30px;\">DECEMBER MOTIONS<\/h3>\n<h3 id=\"november\" style=\"color: #003366; margin-top: 30px;\">NOVEMBER MOTIONS<\/h3>\n<h3 id=\"october\" style=\"color: #003366; margin-top: 30px;\">OCTOBER MOTIONS<\/h3>\n<h3 id=\"september\" style=\"color: #003366; margin-top: 30px;\">SEPTEMBER MOTIONS<\/h3>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>AGENDA<\/span><\/div><div class=\"tab-content\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/Sept-11.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-9977 size-medium\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/Sept-11-232x300.jpg\" alt=\"\" width=\"232\" height=\"300\" srcset=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/Sept-11-232x300.jpg 232w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/Sept-11-791x1024.jpg 791w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/Sept-11-768x994.jpg 768w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/Sept-11-1187x1536.jpg 1187w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/Sept-11.jpg 1545w\" sizes=\"auto, (max-width: 232px) 100vw, 232px\" \/><\/a><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\">\/* Hide only the content area *\/<br \/>\n.vc_tta-panel-123 .vc_tta-panel-body {<br \/>\ndisplay: none !important;<br \/>\n}<\/p>\n<p><!-- Header Links (tight) --><span style=\"color: #003366; font-size: 16pt; font-weight: bold; font-family: 'Segoe UI', Arial, sans-serif;\">WHISPERWOOD HOA<\/span><\/p>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 16px; line-height: 1.4; color: #222;\">\n<p style=\"margin: 0; font-size: 11pt; font-weight: bold; color: #000;\">BOARD MEETING MINUTES<\/p>\n<p><!-- Date --><\/p>\n<p style=\"margin: 0; line-height: 2 !important; font-size: 16pt; font-family: Tenorite,'Segoe UI',sans-serif; color: #000;\">September 11, 2025<\/p>\n<p><!-- Location & Time (no extra gap between them) --><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99; font-style: italic;\">Groves Branch Library<\/span><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99; font-style: italic;\">7:00 PM<\/span><\/p>\n<p><!-- Board Members --><\/p>\n<p style=\"margin: 2pt 0; font-size: 10pt; font-style: italic; color: #000;\">Board Members Present:<\/p>\n<p style=\"margin: 2pt 0 8pt 0; font-size: 10pt; line-height: 1.35; color: #000;\"><b>Randal Hamilton<\/b>, President<br \/>\n<b>Karen Moorhead<\/b>, Vice President<br \/>\n<b>Rehj Hoeffner<\/b>, Secretary\/Treasurer<br \/>\n<b>Priscilla Elliott<\/b>, Member at Large<br \/>\n<b>Marnee Bolen<\/b>, Member at Large<\/p>\n<p style=\"margin: 2pt 0 10pt 0; font-size: 10pt; color: #000;\">Several general members of the association attended the meeting.<\/p>\n<div style=\"max-width: 700px; margin: 0 auto; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- CALL TO ORDER --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The meeting was called to order at 6:35 PM by <b>Randal Hamilton<\/b>. All directors were present giving the Board a quorum.<\/p>\n<p><!-- GOVERNANCE --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> explained that agenda items may be added by the president, three directors, or one director with ten member signatures.<\/p>\n<p><!-- APPROVAL OF MINUTES --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">APPROVAL OF MINUTES<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The minutes of the previous meeting were reviewed.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> moved to approve the minutes as presented.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously <strong>(5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- MEMBERSHIP COMMENTS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MEMBERSHIP COMMENTS<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Questions were asked about how directors are added. <b>Randal Hamilton<\/b> explained vacancies are filled by board appointment if quorum is not met at an annual meeting.<\/p>\n<p><!-- PRESIDENT\u2019S REPORT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PRESIDENT\u2019S REPORT<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> clarified prior minutes regarding pool servicing, noting appreciation for <b>Steve Hoeffner<\/b>\u2019s work. Discussion followed regarding dues delinquencies, liens, and ownership of common areas such as medians and signage.<\/p>\n<p><!-- TREASURER\u2019S REPORT --><br \/>\n<!-- TREASURER\u2019S REPORT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">TREASURER\u2019S REPORT<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Rehj Hoeffner<\/b> reported balances of:<\/p>\n<div style=\"margin: 6px auto 10px 80px; max-width: 400px; border: 1px solid #b0c9e8; border-radius: 6px; overflow: hidden; font-size: 10pt;\">\n<table style=\"width: 100%; border-collapse: collapse; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt;\">\n<thead>\n<tr style=\"background-color: #215e99; color: #fff; font-weight: bold;\">\n<th style=\"padding: 6px; text-align: left;\"><span style=\"color: #ffffff;\">Account<\/span><\/th>\n<th style=\"padding: 6px; text-align: right;\"><span style=\"color: #ffffff;\">Balance<\/span><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"border-top: 1px solid #b0c9e8;\">\n<td style=\"padding: 6px;\"><span style=\"color: #000000;\">Checking Account<\/span><\/td>\n<td style=\"padding: 6px; text-align: right;\"><span style=\"color: #000000;\">$7,089.88<\/span><\/td>\n<\/tr>\n<tr style=\"border-top: 1px solid #b0c9e8;\">\n<td style=\"padding: 6px;\"><span style=\"color: #000000;\">Money Market<\/span><\/td>\n<td style=\"padding: 6px; text-align: right;\"><span style=\"color: #000000;\">$183,903.80<\/span><\/td>\n<\/tr>\n<tr style=\"border-top: 1px solid #b0c9e8; font-weight: bold;\">\n<td style=\"padding: 6px;\"><span style=\"color: #000000;\">Total on Hand<\/span><\/td>\n<td style=\"padding: 6px; text-align: right;\"><span style=\"color: #000000;\">$188,793.68<\/span><\/td>\n<\/tr>\n<tr style=\"border-top: 1px solid #b0c9e8; color: #b22222; font-weight: bold;\">\n<td style=\"padding: 6px;\"><span style=\"color: #000000;\">Outstanding Dues<\/span><\/td>\n<td style=\"padding: 6px; text-align: right;\"><span style=\"color: #000000;\">($6,000.00)<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Twenty properties remain delinquent for dues. The Board discussed methods for addressing unpaid assessments, including reminder letters, certified mail, and possible legal action or liens. No formal action was taken, but Directors agreed the matter should be reviewed further at a future meeting. Board members discussed the current pool party deposit process. It was agreed that the policy should be reviewed prior to the next pool season to ensure consistency and fairness. Board agreed to revisit policy on deposits for pool party rentals next season.<\/p>\n<p><!-- OUTSTANDING BILLS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">OUTSTANDING BILLS<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion began on outstanding invoices. <b>Rehj Hoeffner<\/b> presented routine budgeted reimbursements, including pool chemical expenses from the prior and current month. Additional receipts were submitted by <b>Randal Hamilton<\/b> and <b>Marnee Bolen<\/b> for budgeted HOA purchases such as signage, faucet handles, and planters intended for use around the pergola. Directors briefly discussed planting and maintenance responsibilities, but no action was taken.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">An invoice from the sprinkler contractor was raised regarding a May service call. <b>Randal Hamilton<\/b> indicated the bill may need to be resubmitted with clearer reference to the date of service.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Treasurer, <b>Rehj Hoeffner<\/b> reported that a statement from attorney <b>Mike Carper<\/b> was received only after <b>Randal Hamilton<\/b> requested that Mr. Carper\u2019s paralegal send his August statement of personal charges to the Association\u2019s email address. No invoices and no other regular monthly statements have been issued to the Association. Another Director subsequently contacted Mr. Carper\u2019s office and obtained prior statements in order to confirm how the one payment made by the Association to retain Mr. Carper was credited. The statement showed it was credited to <b>Randal Hamilton<\/b>\u2019s account as though made by him personally. <b>Rehj Hoeffner<\/b> emphasized that these statements were addressed to <b>Randal Hamilton<\/b>, not invoiced to the Association, and that neither Mr. Carper nor <b>Randal<\/b> has asked the HOA to pay them. As such, these cannot be considered outstanding bills of the Association.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> explained his belief that prior board action permitted him to consult attorneys on the Association\u2019s behalf, although no record of such a motion exists in the minutes. <b>Rehj Hoeffner<\/b> noted that any such authority would not extend to Association expenditures, whether budgeted or unbudgeted, without a board vote or limitations set. She further stated that she was duty-bound to bring the matter to the Board\u2019s attention for awareness, but no payment could be processed against personal accounts.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion followed regarding the waiver drafted by counsel, its enforceability, and its cost. The Board disagreed as to whether the waiver provided meaningful protection, whether it was consistent with insurance obligations under the bylaws, was in violation of the bylaws themselves, and that related charges\u2014estimated at approximately $5,000 to date\u2014had not been properly authorized.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> tabled discussion \u2013 not an HOA obligation.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Karen Moorhead<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously <strong>(5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- RATIFY EMAIL VOTE --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">RATIFY EMAIL VOTE TO MOVE $10,000 FROM MONEY MARKET TO CHECKING<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board discussed ratification of a prior emergency e-mail vote authorizing the transfer of funds to maintain operating liquidity.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> moved to ratify the prior e-mail vote authorizing the Secretary-Treasurer to transfer $10,000 from the money market account to the checking account to maintain basic liquidity for current operations.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously<strong> (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- AUTHORITY FOR TREASURER --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">AUTHORITY FOR TREASURER TO TRANSFER FUNDS AS NEEDED<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board discussed establishing authority for the Treasurer to transfer funds from the money market account to checking as needed through year-end 2025. Transfers are limited to $10,000 per occurrence, with Board notification and documentation provided by e-mail after each transfer. A total of up to $50,000 may be transferred in this manner, maintaining the $140,000 operating reserve balance.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> moved to grant the Secretary-Treasurer authority to transfer funds from the money market to the checking account in tranches of up to $10,000 each, not to exceed a total of $50,000, through year-end 2025.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously (5-0-0)<\/p>\n<\/div>\n<\/div>\n<p><!-- POOL OPERATIONS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL OPERATIONS AND SERVICING<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion was held regarding ongoing pool operations, the performance of skimmers and the pump system, and observations about plaster imperfections. <b>Steve Hoeffner<\/b> noted vacuum pressure was low, and both he and <b>Rehj Hoeffner<\/b> expressed concern that the pump was under strain due to inoperative skimmers and inlets. Areas of plaster roughness and small aggregate exposure were reported; the contractor (<b>Buckie<\/b>) stated he would stand behind his work and recommended diamond polishing after pool closure if necessary. The Board also discussed the need for electrical improvements in the pump room, including replacing extension cords with permanent outlets. Bids will be obtained.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> to get bids from licensed electricians for needed work.<\/p>\n<\/div>\n<\/div>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> to set up a time to get <b>Steve Hoeffner<\/b> and <b>Buckie Dobson<\/b> together to troubleshoot the skimmers and plaster issues. (This later happened outside the meeting, but the \u201csetup\u201d was mentioned during the meeting itself.)<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">No formal motions were made on pool operations. (See Secretary Addendum for additional, after meeting notes).<\/p>\n<p><!-- POOL CLOSING --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL CLOSING AND WINTERIZATION<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board discussed options for pool closing and tarp installation, including uncertainties about anchor points and related costs. Contractor bids are pending.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Karen Moorhead<\/b> moved to table contracting for tarp and anchor installation until bids are received in October.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Priscilla Elliott<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously (5-0-0)<\/p>\n<\/div>\n<\/div>\n<p><!-- PERGOLA --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PERGOLA<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board reviewed bids received for pergola replacement, each approximately $17,000. Alternatives, including reducing the structure or leaving the area landscaped with flower pots, were discussed. Concerns were raised about prior expenditures and safety hazards.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>CONSENSUS:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">The Board deferred further action on pergola replacement until a later date, with the option to revisit in future budgeting.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">SPRINKLER REPAIR ON CIRCLE<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board discussed a sprinkler system leak affecting two islands in Whisperwood Circle. Bids were presented for leak detection services. Leak detection companies quoted $265 flat or $350 for two hours plus $150\/hour thereafter. The Board considered the cost in relation to the budget, potential homeowner input, and the possibility of postponing repairs. Directors also noted uncertainty regarding ownership and maintenance responsibility for medians and signage, and agreed to review subdivision maps and records for clarification.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> said he would talk to the neighbors on Whisperwood Circle about the islands and whether they wanted the sprinklers repaired or left off.<\/p>\n<\/div>\n<\/div>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> also to follow up with leak detection options.<\/p>\n<\/div>\n<\/div>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> moved to table sprinkler repair on Whisperwood Circle until October, pending further homeowner input.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Priscilla Elliott<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously (5-0-0)<\/p>\n<\/div>\n<\/div>\n<p><!-- POOL ACCESS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL ACCESS FOR NIGHTLY RENTALS, TENANTS, OR GUESTS<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion was held regarding pool access for short-term rental tenants. <b>Rehj Hoeffner<\/b> stated she wished to change her prior vote, citing personal legal advice that a lease\u2014regardless of term\u2014creates a tenant relationship, they are not guests. She expressed concern about enforcement, due process, and the absence of filed or posted guest rules. Directors noted inconsistencies in past rules (guest limits of 5 versus 10) and debated fairness, enforceability, and legal guidance. No new motion was made. <b>Randal Hamilton<\/b> objected stating you cannot change a previous vote. <b>Rehj Hoeffner<\/b> asked that the record show that she is now opposed to limiting short term rentals as guests since the State of Texas recognizes them as tenants.<\/p>\n<p><!-- MEMBERSHIP SURVEY --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MEMBERSHIP SURVEY<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Directors discussed compiling questions for a membership survey. Several directors had already submitted draft questions; others agreed to finalize and forward theirs to <b>Randal Hamilton<\/b> for compilation. No motions were made.<\/p>\n<p><!-- ARBORIST --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ARBORIST<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board discussed diseased oak trees along the boulevard and neighborhood. Directors noted oak wilt disease, prior professional opinions, and the inevitability of tree loss. Bids had been received for both treatment and removal. Prior quotes noted: Rodney (tree removal, price not stated in meeting), Tom\u2019s Tree Place (full service, amount not read into record), Toby ($650 for deep root feeding\/spraying). Concerns were raised about liability for falling dead trees.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>CONSENSUS:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">The Board agreed to seek additional quotes for removal of dead trees and deferred action until more information is available.<\/p>\n<\/div>\n<\/div>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> to contact the City regarding tree responsibilities along the boulevard before any removals.<\/p>\n<\/div>\n<\/div>\n<p><!-- ADJOURNMENT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Priscilla Elliott<\/b> moved to adjourn.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously (5-0-0)<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><em>The meeting adjourned at 7:50 p.m.<\/em><\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><em>Meeting duration 1:15 hours.<\/em><\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>Sec Add<\/span><\/div><div class=\"tab-content\"><\/p>\n<div class=\"hoa-minutes\" style=\"width: 960px; font-family: 'Segoe UI', sans-serif; font-size: 16px; line-height: 1.5; color: #000;\">\n<h3 style=\"color: #2f5597; margin-bottom: 0;\">Whisperwood HOA<\/h3>\n<h5 style=\"color: #2f5597; margin: 0;\"><span style=\"color: #000000;\">Special Board Meeting Minutes<\/span><\/h5>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<h3 style=\"color: #2f5597; margin: 0;\">May 6, 2025<\/h3>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<p style=\"margin: 0; font-weight: bold;\">Approved<\/p>\n<p style=\"color: #2f5597; margin-top: 2px;\">June 5, 2025<\/p>\n<p><strong>Date:<\/strong> May 6, 2025<\/p>\n<p><strong>Location:<\/strong> Groves Branch Library<\/p>\n<p><strong>Time:<\/strong> 6:00 PM<\/p>\n<p><strong>Board Members Present:<\/strong><br \/>\nRandal Hamilton, President<br \/>\nKaren Moorhead, Vice President<br \/>\nRenee Guthrie (proxy for Rehj Hoeffner, Secretary\/Treasurer)<br \/>\nMarnee Gamble Bolen, Member at Large (recording minutes)<br \/>\nPriscilla Elliott, Member at Large<\/p>\n<p><strong>General Members Present:<\/strong><br \/>\nA few general members attended (names not recorded)<\/p>\n<p><strong>1. Call to Order<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Meeting was called to order by President Randal Hamilton at 6:01 PM. A quorum was met.<\/span><\/p>\n<p><strong>2. Ratification of Actions Taken at the May 1, 2025 Meeting<\/strong><br \/>\n<span style=\"padding-left: 40px;\">All votes at the May 1 meeting were unanimous among the four members present.<\/span><\/p>\n<p><strong>2.1 Approval of Previous Meeting Minutes<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Minutes from April 3 and April 23 were approved unanimously.<\/span><\/p>\n<p><strong>2.2 Authorization to Pay Previously Approved PrimePools Invoice<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Authorization approved unanimously.<\/span><\/p>\n<p><strong>2.3 Approval of Outstanding Payments<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Approved unanimously for:<\/span><\/p>\n<ul style=\"padding-left: 60px;\">\n<li>Pools West<\/li>\n<li>Prime Pools<\/li>\n<li>Bryan Foley<\/li>\n<li>Priscilla Elliott<\/li>\n<li>Karen Moorhead<\/li>\n<li>City of Lubbock Utilities<\/li>\n<li>Attorney Michael J. Carper<\/li>\n<\/ul>\n<p><em>Exception statements to be written by:<\/em> Karen Moorhead (Prime Pools, Bryan Foley), Rehj Hoeffner &amp; Priscilla Elliott (Pools West), Randal Hamilton (Attorney Carper).<\/p>\n<p><strong>2.4 Approval of $21,000 Pool Repair Contract with Oasis Pools<\/strong><span id=\"ref1\"><\/span><a style=\"display: inline-flex; align-items: center; justify-content: center; background: red; color: white; font-weight: bold; border-radius: 50%; width: 1.2em; height: 1.2em; font-size: 0.75em; vertical-align: super; text-decoration: none; margin-left: 5px;\" href=\"#note1\">1<\/a><br \/>\n<span style=\"padding-left: 40px;\">Authorization approved unanimously.<\/span><\/p>\n<p><strong>2.5 Resolution to Add Karen Moorhead as Authorized Bank Signatory<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Authorization approved unanimously.<\/span><\/p>\n<p><strong>2.6 Award of Pool House Roof Replacement Contract to Patriot Roofing<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Authorization approved unanimously.<\/span><\/p>\n<p><strong>3. Approval of Replacement Signage for Pool<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Marnee Bolen delegated to obtain pricing and coordinate renovation of signage, then report to Board via email for final approval and ordering.<\/span><\/p>\n<p><strong>4. Consideration of Pergola Repair or Replacement<\/strong><br \/>\n<span style=\"padding-left: 40px;\">More bids required. All agreed work should be delayed until after pool season.<\/span><\/p>\n<p><strong>5. Allocation of Additional $20,000 for Pool Renovation<\/strong><span id=\"ref2\"><\/span><a style=\"display: inline-flex; align-items: center; justify-content: center; background: red; color: white; font-weight: bold; border-radius: 50%; width: 1.2em; height: 1.2em; font-size: 0.75em; vertical-align: super; text-decoration: none; margin-left: 5px;\" href=\"#note1\">2<\/a><br \/>\n<span style=\"padding-left: 40px;\">Total project budget increased to $100,000.<\/span><\/p>\n<p><strong>6. Authorization for Treasurer to Transfer $100,000 from Money Market to Checking<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Transfer authorized unanimously.<\/span><\/p>\n<p><strong>7. Pool Management Discussion<\/strong><\/p>\n<ul style=\"padding-left: 60px;\">\n<li>Service vendors: Randal Hamilton is seeking bids.<\/li>\n<li>Attendants: Karen Moorhead and Priscilla Elliott seeking candidates; Chad Seay may assist.<\/li>\n<\/ul>\n<p><strong>8. Possible Amendment of 2025 Pool Policy<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Pool hours set to 10 AM \u2013 9 PM Tuesday through Sunday; Sundays 6\u20139 PM reserved for private parties (when open through September).<\/span><\/p>\n<p><strong>9. Adjournment<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Meeting adjourned at 7:08 PM.<\/span><\/p>\n<p><span style=\"color: #003366;\"><strong>Statement for Meeting Minutes<\/strong><\/span><br \/>\n<span style=\"padding-left: 40px;\">The Board acknowledges that the May 1, 2025 meeting was procedurally invalid under Texas Property Code \u00a7209.0051(c) due to lack of proper notice. The meeting proceeded informally due to urgency, but no official board actions were valid at that time.<\/span><\/p>\n<p><strong>Approved:<\/strong> June 5, 2025<\/p>\n<p><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/06\/05.06.25_Minutes.pdf\">Download PDF<\/a><\/p>\n<p><!-- SECRETARY ADDENDUM --><\/p>\n<div id=\"note1\" style=\"margin-top: 40px;\">\n<h3 style=\"color: #2f5597; margin: 40px 0 10px;\"><span style=\"color: #003366;\">Special Board Meeting Secretary\u2019s Addendum \/ Procedural Irregularities<\/span><\/h3>\n<div id=\"note1\" style=\"margin-top: 40px;\">\n<p><strong><span style=\"color: #000080;\"><span style=\"color: #ff0000;\">IRREGULARITY #1<\/span>: Pre-Authorization of Undisclosed Capital Disbursements<\/span><br \/>\n<\/strong><strong>Description:<\/strong> The Board passed a motion to pre-authorize payment of the \u201cremaining portion of currently allocated funds\u201d to Oasis Pool, referencing the contractor\u2019s schedule but without stating a specific amount.<br \/>\n<strong>Issue:<\/strong> Pre-approving large capital disbursements without identifying a dollar figure, contract milestone, or invoice violates core principles of financial oversight.<br \/>\n<strong>Recommendation:<\/strong> Capital disbursements must be accompanied by the exact amount, associated contract documentation, and approval by a recorded board vote at the time of each phase.<br \/>\n<a style=\"font-size: 0.8em; color: #2f5597;\" href=\"#ref1\">\u21a9 Back to Minutes<\/a><\/p>\n<\/div>\n<div id=\"note2\" style=\"margin-top: 40px;\">\n<p><strong><span style=\"color: #000080;\"><span style=\"color: #ff0000;\">IRREGULARITY #2<\/span>: Vague and Improper Allocation of Capital Funds<\/span><br \/>\n<\/strong><strong>Description:<\/strong> The motion passed to increase the pool renovation allocation from $80,000 to $141,000 included a clause stating the funds were \u201cto be used exclusively for unanticipated or board-approved enhancements or overages.\u201d<br \/>\n<strong>Issue:<\/strong> Vague language referencing \u201cunanticipated\u201d items or undefined \u201cenhancements\u201d is not a sufficient basis for fiduciary authorization.<br \/>\n<strong>Recommendation:<\/strong> Future capital allocations must itemize specific expenses or categories and be supported by corresponding contracts, proposals, or documented project plans.<br \/>\n<a style=\"font-size: 0.8em; color: #2f5597;\" href=\"#ref2\">\u21a9 Back to Minutes<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MOTIONS\/ACTIONS<\/span><\/div><div class=\"tab-content\"><!-- ===== TOP NAVIGATION ===== --><\/p>\n<h6 style=\"margin-bottom: 15px; font-size: 16px;\"><em><a href=\"#december\">DEC<\/a> |\u00a0 <a href=\"#november\">NOV<\/a> |\u00a0 <a href=\"#october\">OCT<\/a> |\u00a0 <a href=\"#september\">SEP<\/a> |\u00a0 <a href=\"#august\">AUG<\/a> |\u00a0 <a href=\"#july\">JUL <\/a>|\u00a0 <a href=\"#june\">JUN<\/a> |\u00a0 <a href=\"#may\">MAY<\/a> |\u00a0 <a href=\"#april\">APR<\/a> |\u00a0 <a href=\"#march\">MAR <\/a>|\u00a0 <a href=\"#february\">FEB<\/a> |\u00a0 <a href=\"#january\">JAN<\/a><\/em><\/h6>\n<p><!-- ===== AUGUST MOTIONS ===== --><\/p>\n<h3 id=\"august\" style=\"color: #003366; margin-top: 30px;\">AUGUST MOTIONS<\/h3>\n<div class=\"whoa-table-wrap\">\n<table class=\"whoa-table\">\n<thead>\n<tr>\n<th>#<\/th>\n<th>Motion<\/th>\n<th>Moved<\/th>\n<th>Second<\/th>\n<th>Vote<\/th>\n<th>Finance<\/th>\n<th>Budget<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>1<\/td>\n<td>Approve minutes as final draft<\/td>\n<td>Marnee Bolen<\/td>\n<td>Karen Moorhead<\/td>\n<td>5-0-0<\/td>\n<td>No<\/td>\n<td>&#8212;<\/td>\n<\/tr>\n<tr>\n<td>2<\/td>\n<td>Hold regular board meetings on the 2nd Thursday each month at 6:30 p.m.<\/td>\n<td>Randal Hamilton<\/td>\n<td>Marnee Bolen<\/td>\n<td>5-0-0<\/td>\n<td>No<\/td>\n<td>&#8212;<\/td>\n<\/tr>\n<tr>\n<td>3<\/td>\n<td>Agreed to table water leak on Circle<\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<td>Yes<\/td>\n<td>No<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><!-- ===== JULY MOTIONS ===== --><\/p>\n<h3 id=\"july\" style=\"color: #003366; margin-top: 30px;\">JULY MOTIONS<\/h3>\n<div class=\"whoa-table-wrap\">\n<table class=\"whoa-table\">\n<thead>\n<tr>\n<th>#<\/th>\n<th>Motion<\/th>\n<th>Moved<\/th>\n<th>Second<\/th>\n<th>Vote<\/th>\n<th>Finance<\/th>\n<th>Budget<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>1<\/td>\n<td>Approve minutes as amended<\/td>\n<td>Marnee Bolen<\/td>\n<td>Karen Moorhead<\/td>\n<td>5-0-0<\/td>\n<td>No<\/td>\n<td>\u2014<\/td>\n<\/tr>\n<tr>\n<td>2<\/td>\n<td>Allocate up to $5,000 from operating reserves for discretionary maintenance<\/td>\n<td>Marnee Bolen<\/td>\n<td>Rehj Hoeffner<\/td>\n<td>5-0-0<\/td>\n<td>Yes<\/td>\n<td>No<\/td>\n<\/tr>\n<tr>\n<td>3<\/td>\n<td>Approve payment of the roofing invoice in the amount of $11,920.49<\/td>\n<td>Rehj Hoeffner<\/td>\n<td>Marnee Bolen<\/td>\n<td>5-0-0<\/td>\n<td>Yes<\/td>\n<td>Yes<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><!-- ===== ADD OTHER MONTHS AS NEEDED ===== --><\/p>\n<h3 id=\"june\" style=\"color: #003366; margin-top: 30px;\">JUNE MOTIONS<\/h3>\n<h3 id=\"may\" style=\"color: #003366; margin-top: 30px;\">MAY MOTIONS<\/h3>\n<h3 id=\"april\" style=\"color: #003366; margin-top: 30px;\">APRIL MOTIONS<\/h3>\n<h3 id=\"march\" style=\"color: #003366; margin-top: 30px;\">MARCH MOTIONS<\/h3>\n<h3 id=\"february\" style=\"color: #003366; margin-top: 30px;\">FEBRUARY MOTIONS<\/h3>\n<h3 id=\"january\" style=\"color: #003366; margin-top: 30px;\">JANUARY MOTIONS<\/h3>\n<h3 id=\"december\" style=\"color: #003366; margin-top: 30px;\">DECEMBER MOTIONS<\/h3>\n<h3 id=\"november\" style=\"color: #003366; margin-top: 30px;\">NOVEMBER MOTIONS<\/h3>\n<h3 id=\"october\" style=\"color: #003366; margin-top: 30px;\">OCTOBER MOTIONS<\/h3>\n<h3 id=\"september\" style=\"color: #003366; margin-top: 30px;\">SEPTEMBER MOTIONS<\/h3>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>Secretary's Addendum<\/span><\/div><div class=\"tab-content\"><\/p>\n<h3 style=\"color: #2f5597; margin-bottom: 0;\">Whisperwood HOA<\/h3>\n<h5 style=\"color: #2f5597; margin: 0;\"><span style=\"color: #000000;\">Special Board Meeting<br \/>\nSecretary&#8217;s Addendum\/Procedural Irregularities<\/span><\/h5>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<h3 style=\"color: #2f5597; margin: 0;\">May 6, 2025<\/h3>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<p style=\"margin: 0; font-weight: bold;\">Approved<\/p>\n<p style=\"color: #2f5597; margin-top: 2px;\">June 5, 2025<\/p>\n<div style=\"width: 1200px; font-family: Segoe UI, sans-serif; font-size: 16px; line-height: 1.4; color: #000;\">\n<p style=\"margin: 0 0 16px 0;\"><span style=\"color: #3366ff;\"><strong><span style=\"color: #000080;\">IRREGULARITY #1: Vague and Improper Allocation of Capital Funds<\/span><br \/>\n<\/strong><\/span><strong>Description:<\/strong><br \/>\nThe motion passed to increase the pool renovation allocation from $80,000 to $141,000 included a clause stating the funds were \u201cto be used exclusively for unanticipated or board-approved enhancements or overages.\u201d This phrasing lacks specificity and improperly broadens the use of capital improvement funds.<br \/>\n<strong>Issue:<\/strong><br \/>\nCapital allocations must be tied to defined scopes of work, supported by vendor quotes or contracts, and approved in open board meetings. Vague language referencing \u201cunanticipated\u201d items or undefined \u201cenhancements\u201d is not a sufficient basis for fiduciary authorization. This exposes the Association to unauthorized spending and undermines the Treasurer\u2019s ability to ensure compliance with standard HOA financial controls.<br \/>\n<strong>Recommendation:<\/strong><br \/>\nFuture capital allocations must itemize specific expenses or categories and be supported by corresponding contracts, proposals, or documented project plans. Any unforeseen overages must be voted on separately prior to disbursement.<\/p>\n<p style=\"margin: 0 0 16px 0;\"><strong><span style=\"color: #000080;\">IRREGULARITY #2: Pre-Authorization of Undisclosed Capital Disbursements<\/span><br \/>\n<\/strong><strong>Description:<\/strong><br \/>\nThe Board passed a motion to pre-authorize payment of the \u201cremaining portion of currently allocated funds\u201d to Oasis Pool, referencing the contractor\u2019s schedule but without stating a specific amount.<br \/>\n<strong>Issue:<\/strong><br \/>\nPre-approving large capital disbursements without identifying a dollar figure, contract milestone, or invoice violates core principles of financial oversight. Authorizing open-ended disbursements based on vague references to contract terms undermines transparency and impedes the Treasurer\u2019s statutory obligation to validate expenses prior to payment.<br \/>\n<strong>Recommendation:<\/strong><br \/>\nCapital disbursements must be accompanied by the exact amount, associated contract documentation, and approval by a recorded board vote at the time of each phase. No disbursement should occur without documented board review of the specific amount and justification.<\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\">\/* Hide only the content area *\/<br \/>\n.vc_tta-panel-123 .vc_tta-panel-body {<br \/>\ndisplay: none !important;<br \/>\n}<\/p>\n<p><!-- Header Links (tight) --><span style=\"color: #003366; font-size: 16pt; font-weight: bold; font-family: 'Segoe UI', Arial, sans-serif;\">WHISPERWOOD HOA<\/span><\/p>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 16px; line-height: 1.4; color: #222;\">\n<p style=\"margin: 0; font-size: 11pt; font-weight: bold; color: #000;\">BOARD MEETING MINUTES<\/p>\n<p><!-- Date --><\/p>\n<p style=\"margin: 0; line-height: 2 !important; font-size: 16pt; font-family: Tenorite,'Segoe UI',sans-serif; color: #000;\">September 11, 2025<\/p>\n<p><!-- Location & Time (no extra gap between them) --><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99; font-style: italic;\">Groves Branch Library<\/span><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99; font-style: italic;\">7:00 PM<\/span><\/p>\n<p><!-- Board Members --><\/p>\n<p style=\"margin: 2pt 0; font-size: 10pt; font-style: italic; color: #000;\">Board Members Present:<\/p>\n<p style=\"margin: 2pt 0 8pt 0; font-size: 10pt; line-height: 1.35; color: #000;\"><b>Randal Hamilton<\/b>, President<br \/>\n<b>Karen Moorhead<\/b>, Vice President<br \/>\n<b>Rehj Hoeffner<\/b>, Secretary\/Treasurer<br \/>\n<b>Priscilla Elliott<\/b>, Member at Large<br \/>\n<b>Marnee Bolen<\/b>, Member at Large<\/p>\n<p style=\"margin: 2pt 0 10pt 0; font-size: 10pt; color: #000;\">Several general members of the association attended the meeting.<\/p>\n<div style=\"max-width: 700px; margin: 0 auto; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- CALL TO ORDER --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The meeting was called to order at 6:35 PM by <b>Randal Hamilton<\/b>. All directors were present giving the Board a quorum.<\/p>\n<p><!-- GOVERNANCE --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> explained that agenda items may be added by the president, three directors, or one director with ten member signatures.<\/p>\n<p><!-- APPROVAL OF MINUTES --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">APPROVAL OF MINUTES<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The minutes of the previous meeting were reviewed.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> moved to approve the minutes as presented.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously <strong>(5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- MEMBERSHIP COMMENTS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MEMBERSHIP COMMENTS<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Questions were asked about how directors are added. <b>Randal Hamilton<\/b> explained vacancies are filled by board appointment if quorum is not met at an annual meeting.<\/p>\n<p><!-- PRESIDENT\u2019S REPORT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PRESIDENT\u2019S REPORT<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> clarified prior minutes regarding pool servicing, noting appreciation for <b>Steve Hoeffner<\/b>\u2019s work. Discussion followed regarding dues delinquencies, liens, and ownership of common areas such as medians and signage.<\/p>\n<p><!-- TREASURER\u2019S REPORT --><br \/>\n<!-- TREASURER\u2019S REPORT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">TREASURER\u2019S REPORT<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Rehj Hoeffner<\/b> reported balances of:<\/p>\n<div style=\"margin: 6px auto 10px 80px; max-width: 400px; border: 1px solid #b0c9e8; border-radius: 6px; overflow: hidden; font-size: 10pt;\">\n<table style=\"width: 100%; border-collapse: collapse; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt;\">\n<thead>\n<tr style=\"background-color: #215e99; color: #fff; font-weight: bold;\">\n<th style=\"padding: 6px; text-align: left;\"><span style=\"color: #ffffff;\">Account<\/span><\/th>\n<th style=\"padding: 6px; text-align: right;\"><span style=\"color: #ffffff;\">Balance<\/span><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"border-top: 1px solid #b0c9e8;\">\n<td style=\"padding: 6px;\"><span style=\"color: #000000;\">Checking Account<\/span><\/td>\n<td style=\"padding: 6px; text-align: right;\"><span style=\"color: #000000;\">$7,089.88<\/span><\/td>\n<\/tr>\n<tr style=\"border-top: 1px solid #b0c9e8;\">\n<td style=\"padding: 6px;\"><span style=\"color: #000000;\">Money Market<\/span><\/td>\n<td style=\"padding: 6px; text-align: right;\"><span style=\"color: #000000;\">$183,903.80<\/span><\/td>\n<\/tr>\n<tr style=\"border-top: 1px solid #b0c9e8; font-weight: bold;\">\n<td style=\"padding: 6px;\"><span style=\"color: #000000;\">Total on Hand<\/span><\/td>\n<td style=\"padding: 6px; text-align: right;\"><span style=\"color: #000000;\">$188,793.68<\/span><\/td>\n<\/tr>\n<tr style=\"border-top: 1px solid #b0c9e8; color: #b22222; font-weight: bold;\">\n<td style=\"padding: 6px;\"><span style=\"color: #000000;\">Outstanding Dues<\/span><\/td>\n<td style=\"padding: 6px; text-align: right;\"><span style=\"color: #000000;\">($6,000.00)<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Twenty properties remain delinquent for dues. The Board discussed methods for addressing unpaid assessments, including reminder letters, certified mail, and possible legal action or liens. No formal action was taken, but Directors agreed the matter should be reviewed further at a future meeting. Board members discussed the current pool party deposit process. It was agreed that the policy should be reviewed prior to the next pool season to ensure consistency and fairness. Board agreed to revisit policy on deposits for pool party rentals next season.<\/p>\n<p><!-- OUTSTANDING BILLS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">OUTSTANDING BILLS<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion began on outstanding invoices. <b>Rehj Hoeffner<\/b> presented routine budgeted reimbursements, including pool chemical expenses from the prior and current month. Additional receipts were submitted by <b>Randal Hamilton<\/b> and <b>Marnee Bolen<\/b> for budgeted HOA purchases such as signage, faucet handles, and planters intended for use around the pergola. Directors briefly discussed planting and maintenance responsibilities, but no action was taken.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">An invoice from the sprinkler contractor was raised regarding a May service call. <b>Randal Hamilton<\/b> indicated the bill may need to be resubmitted with clearer reference to the date of service.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Treasurer, <b>Rehj Hoeffner<\/b> reported that a statement from attorney <b>Mike Carper<\/b> was received only after <b>Randal Hamilton<\/b> requested that Mr. Carper\u2019s paralegal send his August statement of personal charges to the Association\u2019s email address. No invoices and no other regular monthly statements have been issued to the Association. Another Director subsequently contacted Mr. Carper\u2019s office and obtained prior statements in order to confirm how the one payment made by the Association to retain Mr. Carper was credited. The statement showed it was credited to <b>Randal Hamilton<\/b>\u2019s account as though made by him personally. <b>Rehj Hoeffner<\/b> emphasized that these statements were addressed to <b>Randal Hamilton<\/b>, not invoiced to the Association, and that neither Mr. Carper nor <b>Randal<\/b> has asked the HOA to pay them. As such, these cannot be considered outstanding bills of the Association.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> explained his belief that prior board action permitted him to consult attorneys on the Association\u2019s behalf, although no record of such a motion exists in the minutes. <b>Rehj Hoeffner<\/b> noted that any such authority would not extend to Association expenditures, whether budgeted or unbudgeted, without a board vote or limitations set. She further stated that she was duty-bound to bring the matter to the Board\u2019s attention for awareness, but no payment could be processed against personal accounts.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion followed regarding the waiver drafted by counsel, its enforceability, and its cost. The Board disagreed as to whether the waiver provided meaningful protection, whether it was consistent with insurance obligations under the bylaws, was in violation of the bylaws themselves, and that related charges\u2014estimated at approximately $5,000 to date\u2014had not been properly authorized.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> tabled discussion \u2013 not an HOA obligation.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Karen Moorhead<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously <strong>(5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- RATIFY EMAIL VOTE --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">RATIFY EMAIL VOTE TO MOVE $10,000 FROM MONEY MARKET TO CHECKING<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board discussed ratification of a prior emergency e-mail vote authorizing the transfer of funds to maintain operating liquidity.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> moved to ratify the prior e-mail vote authorizing the Secretary-Treasurer to transfer $10,000 from the money market account to the checking account to maintain basic liquidity for current operations.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously<strong> (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- AUTHORITY FOR TREASURER --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">AUTHORITY FOR TREASURER TO TRANSFER FUNDS AS NEEDED<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board discussed establishing authority for the Treasurer to transfer funds from the money market account to checking as needed through year-end 2025. Transfers are limited to $10,000 per occurrence, with Board notification and documentation provided by e-mail after each transfer. A total of up to $50,000 may be transferred in this manner, maintaining the $140,000 operating reserve balance.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> moved to grant the Secretary-Treasurer authority to transfer funds from the money market to the checking account in tranches of up to $10,000 each, not to exceed a total of $50,000, through year-end 2025.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously (5-0-0)<\/p>\n<\/div>\n<\/div>\n<p><!-- POOL OPERATIONS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL OPERATIONS AND SERVICING<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion was held regarding ongoing pool operations, the performance of skimmers and the pump system, and observations about plaster imperfections. <b>Steve Hoeffner<\/b> noted vacuum pressure was low, and both he and <b>Rehj Hoeffner<\/b> expressed concern that the pump was under strain due to inoperative skimmers and inlets. Areas of plaster roughness and small aggregate exposure were reported; the contractor (<b>Buckie<\/b>) stated he would stand behind his work and recommended diamond polishing after pool closure if necessary. The Board also discussed the need for electrical improvements in the pump room, including replacing extension cords with permanent outlets. Bids will be obtained.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> to get bids from licensed electricians for needed work.<\/p>\n<\/div>\n<\/div>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> to set up a time to get <b>Steve Hoeffner<\/b> and <b>Buckie Dobson<\/b> together to troubleshoot the skimmers and plaster issues. (This later happened outside the meeting, but the \u201csetup\u201d was mentioned during the meeting itself.)<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">No formal motions were made on pool operations. (See Secretary Addendum for additional, after meeting notes).<\/p>\n<p><!-- POOL CLOSING --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL CLOSING AND WINTERIZATION<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board discussed options for pool closing and tarp installation, including uncertainties about anchor points and related costs. Contractor bids are pending.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Karen Moorhead<\/b> moved to table contracting for tarp and anchor installation until bids are received in October.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Priscilla Elliott<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously (5-0-0)<\/p>\n<\/div>\n<\/div>\n<p><!-- PERGOLA --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PERGOLA<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board reviewed bids received for pergola replacement, each approximately $17,000. Alternatives, including reducing the structure or leaving the area landscaped with flower pots, were discussed. Concerns were raised about prior expenditures and safety hazards.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>CONSENSUS:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">The Board deferred further action on pergola replacement until a later date, with the option to revisit in future budgeting.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">SPRINKLER REPAIR ON CIRCLE<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board discussed a sprinkler system leak affecting two islands in Whisperwood Circle. Bids were presented for leak detection services. Leak detection companies quoted $265 flat or $350 for two hours plus $150\/hour thereafter. The Board considered the cost in relation to the budget, potential homeowner input, and the possibility of postponing repairs. Directors also noted uncertainty regarding ownership and maintenance responsibility for medians and signage, and agreed to review subdivision maps and records for clarification.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> said he would talk to the neighbors on Whisperwood Circle about the islands and whether they wanted the sprinklers repaired or left off.<\/p>\n<\/div>\n<\/div>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> also to follow up with leak detection options.<\/p>\n<\/div>\n<\/div>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> moved to table sprinkler repair on Whisperwood Circle until October, pending further homeowner input.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Priscilla Elliott<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously (5-0-0)<\/p>\n<\/div>\n<\/div>\n<p><!-- POOL ACCESS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL ACCESS FOR NIGHTLY RENTALS, TENANTS, OR GUESTS<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion was held regarding pool access for short-term rental tenants. <b>Rehj Hoeffner<\/b> stated she wished to change her prior vote, citing personal legal advice that a lease\u2014regardless of term\u2014creates a tenant relationship, they are not guests. She expressed concern about enforcement, due process, and the absence of filed or posted guest rules. Directors noted inconsistencies in past rules (guest limits of 5 versus 10) and debated fairness, enforceability, and legal guidance. No new motion was made. <b>Randal Hamilton<\/b> objected stating you cannot change a previous vote. <b>Rehj Hoeffner<\/b> asked that the record show that she is now opposed to limiting short term rentals as guests since the State of Texas recognizes them as tenants.<\/p>\n<p><!-- MEMBERSHIP SURVEY --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MEMBERSHIP SURVEY<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Directors discussed compiling questions for a membership survey. Several directors had already submitted draft questions; others agreed to finalize and forward theirs to <b>Randal Hamilton<\/b> for compilation. No motions were made.<\/p>\n<p><!-- ARBORIST --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ARBORIST<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The Board discussed diseased oak trees along the boulevard and neighborhood. Directors noted oak wilt disease, prior professional opinions, and the inevitability of tree loss. Bids had been received for both treatment and removal. Prior quotes noted: Rodney (tree removal, price not stated in meeting), Tom\u2019s Tree Place (full service, amount not read into record), Toby ($650 for deep root feeding\/spraying). Concerns were raised about liability for falling dead trees.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>CONSENSUS:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">The Board agreed to seek additional quotes for removal of dead trees and deferred action until more information is available.<\/p>\n<\/div>\n<\/div>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> to contact the City regarding tree responsibilities along the boulevard before any removals.<\/p>\n<\/div>\n<\/div>\n<p><!-- ADJOURNMENT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Priscilla Elliott<\/b> moved to adjourn.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Passed unanimously (5-0-0)<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><em>The meeting adjourned at 7:50 p.m.<\/em><\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><em>Meeting duration 1:15 hours.<\/em><\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>Secretary's Addendum<\/span><\/div><div class=\"tab-content\"><\/p>\n<h3 style=\"color: #2f5597; margin-bottom: 0;\">Whisperwood HOA<\/h3>\n<h5 style=\"color: #2f5597; margin: 0;\"><span style=\"color: #000000;\">Special Board Meeting<br \/>\nSecretary&#8217;s Addendum\/Procedural Irregularities<\/span><\/h5>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<h3 style=\"color: #2f5597; margin: 0;\">May 6, 2025<\/h3>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<p style=\"margin: 0; font-weight: bold;\">Approved<\/p>\n<p style=\"color: #2f5597; margin-top: 2px;\">June 5, 2025<\/p>\n<div style=\"width: 1200px; font-family: Segoe UI, sans-serif; font-size: 16px; line-height: 1.4; color: #000;\">\n<p style=\"margin: 0 0 16px 0;\"><span style=\"color: #3366ff;\"><strong><span style=\"color: #000080;\">IRREGULARITY #1: Vague and Improper Allocation of Capital Funds<\/span><br \/>\n<\/strong><\/span><strong>Description:<\/strong><br \/>\nThe motion passed to increase the pool renovation allocation from $80,000 to $141,000 included a clause stating the funds were \u201cto be used exclusively for unanticipated or board-approved enhancements or overages.\u201d This phrasing lacks specificity and improperly broadens the use of capital improvement funds.<br \/>\n<strong>Issue:<\/strong><br \/>\nCapital allocations must be tied to defined scopes of work, supported by vendor quotes or contracts, and approved in open board meetings. Vague language referencing \u201cunanticipated\u201d items or undefined \u201cenhancements\u201d is not a sufficient basis for fiduciary authorization. This exposes the Association to unauthorized spending and undermines the Treasurer\u2019s ability to ensure compliance with standard HOA financial controls.<br \/>\n<strong>Recommendation:<\/strong><br \/>\nFuture capital allocations must itemize specific expenses or categories and be supported by corresponding contracts, proposals, or documented project plans. Any unforeseen overages must be voted on separately prior to disbursement.<\/p>\n<p style=\"margin: 0 0 16px 0;\"><strong><span style=\"color: #000080;\">IRREGULARITY #2: Pre-Authorization of Undisclosed Capital Disbursements<\/span><br \/>\n<\/strong><strong>Description:<\/strong><br \/>\nThe Board passed a motion to pre-authorize payment of the \u201cremaining portion of currently allocated funds\u201d to Oasis Pool, referencing the contractor\u2019s schedule but without stating a specific amount.<br \/>\n<strong>Issue:<\/strong><br \/>\nPre-approving large capital disbursements without identifying a dollar figure, contract milestone, or invoice violates core principles of financial oversight. Authorizing open-ended disbursements based on vague references to contract terms undermines transparency and impedes the Treasurer\u2019s statutory obligation to validate expenses prior to payment.<br \/>\n<strong>Recommendation:<\/strong><br \/>\nCapital disbursements must be accompanied by the exact amount, associated contract documentation, and approval by a recorded board vote at the time of each phase. No disbursement should occur without documented board review of the specific amount and justification.<\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>Sec Add<\/span><\/div><div class=\"tab-content\"><\/p>\n<div class=\"hoa-minutes\" style=\"width: 960px; font-family: 'Segoe UI', sans-serif; font-size: 16px; line-height: 1.5; color: #000;\">\n<h3 style=\"color: #2f5597; margin-bottom: 0;\">Whisperwood HOA<\/h3>\n<h5 style=\"color: #2f5597; margin: 0;\"><span style=\"color: #000000;\">Special Board Meeting Minutes<\/span><\/h5>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<h3 style=\"color: #2f5597; margin: 0;\">May 6, 2025<\/h3>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<p style=\"margin: 0; font-weight: bold;\">Approved<\/p>\n<p style=\"color: #2f5597; margin-top: 2px;\">June 5, 2025<\/p>\n<p><strong>Date:<\/strong> May 6, 2025<\/p>\n<p><strong>Location:<\/strong> Groves Branch Library<\/p>\n<p><strong>Time:<\/strong> 6:00 PM<\/p>\n<p><strong>Board Members Present:<\/strong><br \/>\nRandal Hamilton, President<br \/>\nKaren Moorhead, Vice President<br \/>\nRenee Guthrie (proxy for Rehj Hoeffner, Secretary\/Treasurer)<br \/>\nMarnee Gamble Bolen, Member at Large (recording minutes)<br \/>\nPriscilla Elliott, Member at Large<\/p>\n<p><strong>General Members Present:<\/strong><br \/>\nA few general members attended (names not recorded)<\/p>\n<p><strong>1. Call to Order<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Meeting was called to order by President Randal Hamilton at 6:01 PM. A quorum was met.<\/span><\/p>\n<p><strong>2. Ratification of Actions Taken at the May 1, 2025 Meeting<\/strong><br \/>\n<span style=\"padding-left: 40px;\">All votes at the May 1 meeting were unanimous among the four members present.<\/span><\/p>\n<p><strong>2.1 Approval of Previous Meeting Minutes<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Minutes from April 3 and April 23 were approved unanimously.<\/span><\/p>\n<p><strong>2.2 Authorization to Pay Previously Approved PrimePools Invoice<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Authorization approved unanimously.<\/span><\/p>\n<p><strong>2.3 Approval of Outstanding Payments<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Approved unanimously for:<\/span><\/p>\n<ul style=\"padding-left: 60px;\">\n<li>Pools West<\/li>\n<li>Prime Pools<\/li>\n<li>Bryan Foley<\/li>\n<li>Priscilla Elliott<\/li>\n<li>Karen Moorhead<\/li>\n<li>City of Lubbock Utilities<\/li>\n<li>Attorney Michael J. Carper<\/li>\n<\/ul>\n<p><em>Exception statements to be written by:<\/em> Karen Moorhead (Prime Pools, Bryan Foley), Rehj Hoeffner &amp; Priscilla Elliott (Pools West), Randal Hamilton (Attorney Carper).<\/p>\n<p><strong>2.4 Approval of $21,000 Pool Repair Contract with Oasis Pools<\/strong><span id=\"ref1\"><\/span><a style=\"display: inline-flex; align-items: center; justify-content: center; background: red; color: white; font-weight: bold; border-radius: 50%; width: 1.2em; height: 1.2em; font-size: 0.75em; vertical-align: super; text-decoration: none; margin-left: 5px;\" href=\"#note1\">1<\/a><br \/>\n<span style=\"padding-left: 40px;\">Authorization approved unanimously.<\/span><\/p>\n<p><strong>2.5 Resolution to Add Karen Moorhead as Authorized Bank Signatory<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Authorization approved unanimously.<\/span><\/p>\n<p><strong>2.6 Award of Pool House Roof Replacement Contract to Patriot Roofing<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Authorization approved unanimously.<\/span><\/p>\n<p><strong>3. Approval of Replacement Signage for Pool<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Marnee Bolen delegated to obtain pricing and coordinate renovation of signage, then report to Board via email for final approval and ordering.<\/span><\/p>\n<p><strong>4. Consideration of Pergola Repair or Replacement<\/strong><br \/>\n<span style=\"padding-left: 40px;\">More bids required. All agreed work should be delayed until after pool season.<\/span><\/p>\n<p><strong>5. Allocation of Additional $20,000 for Pool Renovation<\/strong><span id=\"ref2\"><\/span><a style=\"display: inline-flex; align-items: center; justify-content: center; background: red; color: white; font-weight: bold; border-radius: 50%; width: 1.2em; height: 1.2em; font-size: 0.75em; vertical-align: super; text-decoration: none; margin-left: 5px;\" href=\"#note1\">2<\/a><br \/>\n<span style=\"padding-left: 40px;\">Total project budget increased to $100,000.<\/span><\/p>\n<p><strong>6. Authorization for Treasurer to Transfer $100,000 from Money Market to Checking<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Transfer authorized unanimously.<\/span><\/p>\n<p><strong>7. Pool Management Discussion<\/strong><\/p>\n<ul style=\"padding-left: 60px;\">\n<li>Service vendors: Randal Hamilton is seeking bids.<\/li>\n<li>Attendants: Karen Moorhead and Priscilla Elliott seeking candidates; Chad Seay may assist.<\/li>\n<\/ul>\n<p><strong>8. Possible Amendment of 2025 Pool Policy<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Pool hours set to 10 AM \u2013 9 PM Tuesday through Sunday; Sundays 6\u20139 PM reserved for private parties (when open through September).<\/span><\/p>\n<p><strong>9. Adjournment<\/strong><br \/>\n<span style=\"padding-left: 40px;\">Meeting adjourned at 7:08 PM.<\/span><\/p>\n<p><span style=\"color: #003366;\"><strong>Statement for Meeting Minutes<\/strong><\/span><br \/>\n<span style=\"padding-left: 40px;\">The Board acknowledges that the May 1, 2025 meeting was procedurally invalid under Texas Property Code \u00a7209.0051(c) due to lack of proper notice. The meeting proceeded informally due to urgency, but no official board actions were valid at that time.<\/span><\/p>\n<p><strong>Approved:<\/strong> June 5, 2025<\/p>\n<p><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/06\/05.06.25_Minutes.pdf\">Download PDF<\/a><\/p>\n<p><!-- SECRETARY ADDENDUM --><\/p>\n<div id=\"note1\" style=\"margin-top: 40px;\">\n<h3 style=\"color: #2f5597; margin: 40px 0 10px;\"><span style=\"color: #003366;\">Special Board Meeting Secretary\u2019s Addendum \/ Procedural Irregularities<\/span><\/h3>\n<div id=\"note1\" style=\"margin-top: 40px;\">\n<p><strong><span style=\"color: #000080;\"><span style=\"color: #ff0000;\">IRREGULARITY #1<\/span>: Pre-Authorization of Undisclosed Capital Disbursements<\/span><br \/>\n<\/strong><strong>Description:<\/strong> The Board passed a motion to pre-authorize payment of the \u201cremaining portion of currently allocated funds\u201d to Oasis Pool, referencing the contractor\u2019s schedule but without stating a specific amount.<br \/>\n<strong>Issue:<\/strong> Pre-approving large capital disbursements without identifying a dollar figure, contract milestone, or invoice violates core principles of financial oversight.<br \/>\n<strong>Recommendation:<\/strong> Capital disbursements must be accompanied by the exact amount, associated contract documentation, and approval by a recorded board vote at the time of each phase.<br \/>\n<a style=\"font-size: 0.8em; color: #2f5597;\" href=\"#ref1\">\u21a9 Back to Minutes<\/a><\/p>\n<\/div>\n<div id=\"note2\" style=\"margin-top: 40px;\">\n<p><strong><span style=\"color: #000080;\"><span style=\"color: #ff0000;\">IRREGULARITY #2<\/span>: Vague and Improper Allocation of Capital Funds<\/span><br \/>\n<\/strong><strong>Description:<\/strong> The motion passed to increase the pool renovation allocation from $80,000 to $141,000 included a clause stating the funds were \u201cto be used exclusively for unanticipated or board-approved enhancements or overages.\u201d<br \/>\n<strong>Issue:<\/strong> Vague language referencing \u201cunanticipated\u201d items or undefined \u201cenhancements\u201d is not a sufficient basis for fiduciary authorization.<br \/>\n<strong>Recommendation:<\/strong> Future capital allocations must itemize specific expenses or categories and be supported by corresponding contracts, proposals, or documented project plans.<br \/>\n<a style=\"font-size: 0.8em; color: #2f5597;\" href=\"#ref2\">\u21a9 Back to Minutes<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n<p><\/div><\/li><\/ul><\/div>[\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row el_id=&#8221;OCTOBER&#8221; el_class=&#8221;closable-tabs&#8221;][vc_column width=&#8221;5\/6&#8243;]<div id=\"tab-6a15e1377dcc2\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>OCTOBER 9, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Motions\/Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Regular Board Meeting<\/b><br \/>\n<strong>Date:<\/strong> October 9, 2025<br \/>\n<strong>Location:<\/strong> Groves Branch Library<br \/>\n<strong>Time:<\/strong> 6:00 PM \u2013 8:00 PM<br \/>\n<strong>Quorum:<\/strong> Present<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Notice Posted\/Emails Out:<\/strong><br \/>\nOctober 3, 2025 (144 hours in advance)<br \/>\n<strong>Notice\/Agenda:<\/strong> <a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/October-9.25-1.png\" target=\"_blank\" rel=\"noopener\">View Agenda<\/a><br \/>\n<strong>Minutes PDF:<\/strong><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Meeting Audio:<\/strong> Recorded<br \/>\n<strong>Submitted by:<\/strong><br \/>\nRehj Hoeffner, Secretary\/Treasurer<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Status:<\/strong> Draft \u2013 Pending Approval<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Motions\/Actions\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li><strong>Approve<\/strong> September 11, 2025 Minutes as Amended \u2013 Passed (3-2-0)<\/li>\n<li><strong>Retroactively Accept<\/strong> Attorney Engagement Letter addressed to Randal Hamilton \u2013 Passed (3-2-0)<\/li>\n<li><strong>Acknowledge<\/strong> Ownership of Attorney Invoices and Approve Payment \u2013 Passed (3-2-0)<\/li>\n<li><strong>Authorize<\/strong> Buckie Dobson to Complete Diamond-Polish Warranty Work \u2013 Passed (5-0-0)<\/li>\n<li><strong>Contract<\/strong> with West Texas Pool People for Mesh Pool Cover up to $8,000 \u2013 Passed (5-0-0)<\/li>\n<li><strong>Accept<\/strong> Donation from the Rita Melton Irrevocable Trust for Pool House Painting \u2013 Passed (5-0-0)<\/li>\n<li><strong>Adjourn<\/strong> Meeting \u2013 Passed (5-0-0)<\/li>\n<\/ul>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 8px 0;\" \/>\n<p><strong>Action Items:<\/strong><\/p>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: circle; list-style-position: outside;\">\n<li>Randal Hamilton &amp; Karen Moorhead to verify pool robot warranty and arrange repair.<\/li>\n<li>Board to review delinquent accounts by year-end.<\/li>\n<li>Randal Hamilton to contact Bryan regarding capped sprinkler heads.<\/li>\n<li>Board members to review proposed survey questions before next meeting.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Financial Summary Report<\/span><\/h4>\n<h6 style=\"margin: 0; font-size: 13px; color: #333;\">Month Ending: October 31, 2025<\/h6>\n<\/div>\n<p><!-- Narrative Section -->The Association remains within budget for the fiscal year, with income collection slow but steady and reserve allocations on track.<br \/>\nPool operations closed the summer season under budget due to inhouse maintenance.<br \/>\nGrounds maintenance and Utilities reflected minor overages associated with irrigation repairs, offset by underspending in payroll and pool maintenance categories.<br \/>\nThe Reserve Fund was shifted to the pool renovation fund for this year due to unanticipated repairs during renovations.<br \/>\nNo special assessments are anticipated.<\/p>\n<p><!-- Key Metrics Box --><\/p>\n<div style=\"display: flex; flex-wrap: wrap; gap: 10px; margin: 10px 0;\">\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Income:<\/strong><br \/>\n$115,921.57 YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Expenses:<\/strong><br \/>\n$83,132.87 YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Net Operating Income:<\/strong><br \/>\n<span style=\"color: #000000;\">32,788.70<\/span>\u00a0YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Reserve Account Balance:<\/strong><br \/>\n$140,000<\/div>\n<\/div>\n<p><!-- P&L Table --><\/p>\n<h3 style=\"color: #4f81bd; margin-top: 16px;\">Profit &amp; Loss Summary<\/h3>\n<table id=\"pl-table\" style=\"width: 733px; border-collapse: collapse; font-size: 14px; margin-top: 8px; height: 860px;\">\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Category<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\"><\/th>\n<th style=\"background: #4f81bd; color: #ffffff; padding: 6px 10px; text-align: right;\">OCTOBER<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; padding: 6px 10px; text-align: right;\">YTD<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><span style=\"color: #000000;\"><strong>INCOME<\/strong><\/span><\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">Accured Income<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$11667.00<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$138,239<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">Other Income<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$364.58<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$10,918.57<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\"><strong>TOTAL INCOME<\/strong><\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\"><strong>$12,031.58<\/strong><\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\"><strong>$115,921.57<\/strong><\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\"><strong>EXPENSES<\/strong><\/span><\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">Administrative<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$156.26<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$3,140.55<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">Grounds Maintenance<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$1,867.81<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$19,681.31<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">Insurance<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$10,173.00<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">Pool Attendant&#8217;s Salaries<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$406.51<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$14,041.13<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">Pool Expenses<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><\/td>\n<\/tr>\n<tr>\n<td>\u00a0 \u00a0 \u00a0 \u00a0Chemicals &amp; Supplies<\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$482.77<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$3,122.03<\/span><\/td>\n<\/tr>\n<tr>\n<td>\u00a0 \u00a0 \u00a0 \u00a0Maintenance<\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$32.43<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$5,325.87<\/span><\/td>\n<\/tr>\n<tr>\n<td>\u00a0 \u00a0 \u00a0 \u00a0Repairs<\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$19.47<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$3,133.73<\/span><\/td>\n<\/tr>\n<tr>\n<td>\u00a0 \u00a0 \u00a0 \u00a0Unbudgeted Maintenance<\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$-0-<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$800.00<\/span><\/td>\n<\/tr>\n<tr>\n<td>\u00a0 \u00a0 \u00a0 <span style=\"color: #000000;\"><strong>Total Pool Expenses<\/strong><\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$1,534<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$11,403<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">Taxes &amp; Licenses<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$6,287.67<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">Utilities<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><\/td>\n<\/tr>\n<tr>\n<td>\u00a0 \u00a0 \u00a0<span style=\"color: #808080;\">Electricity<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$482.20<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$4,343.56<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #808080;\">\u00a0 \u00a0 \u00a0Gas<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$466.66<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$1,835.84<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #808080;\">\u00a0 \u00a0 \u00a0Phone<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$115.90<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$1,185.51<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #808080;\">\u00a0 \u00a0 \u00a0Water<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$605.07<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #808080;\">$9,694.93<\/span><\/td>\n<\/tr>\n<tr>\n<td><strong>\u00a0 \u00a0 <span style=\"color: #000000;\">\u00a0Total Utilities<\/span><\/strong><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$1,669.83<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$17,059.84<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">Miscellaneous<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$367.74<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">Reserve Fund<\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\"><b>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 TOTAL EXPENSES<\/b><\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><strong><span style=\"color: #000000;\">$4,635.08<\/span><\/strong><\/td>\n<td style=\"text-align: right;\"><strong><span style=\"color: #000000;\">$83,132.878<\/span><\/strong><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #000000;\">\u00a0 \u00a0 <strong>\u00a0NET INCOME<\/strong><\/span><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$32,788.70<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"font-size: 13px; margin-top: 10px; color: #444;\"><strong>Notes:<\/strong> Detailed ledgers and bank statements are available for member inspection upon request.<\/p>\n<p style=\"font-size: 12px; color: #666; margin-top: 20px;\">Compiled by Rehj Hoeffner<br \/>\nPosted by the Secretary\/Treasurer pursuant to Texas Property Code \u00a7 207.006 AND \u00a7 209.005(h\u2013i).<\/p>\n<\/div>\n<p><\/div><\/li><\/ul><\/div>[\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row el_class=&#8221;closable-tabs&#8221;][vc_column width=&#8221;5\/6&#8243;]<div id=\"tab-6a15e1377df88\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>SEPTEMBER 11, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Motions\/Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Regular Board Meeting<\/b><br \/>\n<strong>Location:<\/strong>\u00a0Groves Branch Library<br \/>\n<strong>Time:<\/strong> 6:00 PM \u2013 7:50 PM<br \/>\n<strong>Quorum:<\/strong>\u00a0Present<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Noticed Properly<\/strong><br \/>\n<strong>Notice on Website:<\/strong><br \/>\nSeptember 7, 2025<br \/>\n<strong>Notice in Email Sent:<\/strong><br \/>\nSeptember 7, 2025<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Notice\/Agenda:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/Sept-11.jpg\" target=\"_blank\" rel=\"noopener\">View Notice\/Agenda (PDF)<\/a><br \/>\n<strong>Minutes PDF:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/09.11.25_Approved_As_Amended-1.pdf\" target=\"_blank\" rel=\"noopener\">Download Minutes<\/a><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Meeting Audio Recorded<\/strong><br \/>\n<strong>Submitted by:<\/strong><br \/>\nRehj Hoeffner<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved as Amended:<\/strong><br \/>\nOctober 9, 2025<\/p>\n<p><strong>Attested by:<br \/>\n<\/strong>Rehj Hoeffner, Secretary<br \/>\nNovember 11, 2025<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Motions\/Actions\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0;\"><strong>Tabled<\/strong> Randal Hamilton\u2019s Carper Statement Discussion, 5-0-0<\/li>\n<li style=\"margin: 3px 0;\"><strong>Ratified<\/strong> emergency email vote transferring $10,000 from MM to Checking, 5-0-0<\/li>\n<li style=\"margin: 3px 0;\"><strong>Grant<\/strong> Treasurer authority to transfer $10,000 as needed from MM to Checking, 5-0-0<\/li>\n<li style=\"margin: 3px 0;\"><strong>Table<\/strong> Contracting Tarp and Anchor Install for bids, 5-0-0<\/li>\n<li style=\"margin: 3px 0;\"><strong>Table<\/strong> Whisperwood Circle Sprinkler Repair for more information and input, 5-0-0<\/li>\n<li style=\"margin: 3px 0;\"><strong><em>Action<\/em><\/strong>: Obtain pump room electrical bids<\/li>\n<li style=\"margin: 3px 0;\"><strong><em>Action<\/em><\/strong>: Setup meeting with Pool contractor to discuss pool issues<\/li>\n<li style=\"margin: 3px 0;\"><strong><em>Action<\/em><\/strong>: Consult Whisperwood Circle members about sprinkler issues, follow up on bids<\/li>\n<li style=\"margin: 3px 0;\"><strong><em>Action<\/em><\/strong>: Seek additional bids for dead tree removal and verify median ownership<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI', sans-serif; max-width: 900px; line-height: 1.45; font-size: 12px;\"><!-- HEADER --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Board Meeting Minutes<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">September 11, 2025<\/p>\n<\/div>\n<p><!-- DOWNLOAD BOX --><\/p>\n<div style=\"background: #f8f9fc; border: 1px solid #dbe3ef; border-radius: 8px; padding: 12px; margin-bottom: 20px; display: inline-block;\">\n<p style=\"margin: 0; font-size: 10px;\"><strong>These minutes have been stylized for the website.<\/strong><br \/>\n<a style=\"color: #215e99; font-weight: bold; text-decoration: none;\" href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/09.11.25_Approved_As_Amended-1.pdf\">Click here to download the PDF<\/a>.<\/p>\n<\/div>\n<p><!-- LOCATION \/ TIME --><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99;\">Groves Branch Library<\/span><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99;\">6:05 PM \u2013 Adjournment<\/span><\/p>\n<p><!-- MAIN BODY --><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI', Arial, sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\">\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDEES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Minutes Audio Recorded<\/strong><br \/>\n<strong>Submitted by:<\/strong> Rehj Hoeffner<\/p>\n<p style=\"padding-left: 40px;\"><strong>Board Members Present:<\/strong><br \/>\nRandal Hamilton, President<br \/>\nKaren Moorhead, Vice President<br \/>\nRehj Hoeffner, Secretary\/Treasurer<br \/>\nPriscilla Elliott, Member At Large<br \/>\nMarnee Bolen, Member At Large<\/p>\n<p style=\"padding-left: 40px;\">General members of the association attended the meeting.<\/p>\n<hr style=\"border: none; border-top: 1px solid #dbe3ef; margin: 10px 0;\" \/>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"padding-left: 40px;\">The meeting was called to order at <strong>6:05 PM<\/strong> by <strong>Randal Hamilton<\/strong>. All directors were present giving the Board a quorum.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> explained that agenda items may be added by the president, three directors, or one director with ten member signatures.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">APPROVAL OF MINUTES<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Rehj Hoeffner<\/strong> moved to approve the minutes as presented.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MEMBERSHIP COMMENTS<\/p>\n<p style=\"padding-left: 40px;\">Questions were asked about how directors are added. <strong>Randal Hamilton<\/strong> explained vacancies are filled by board appointment if quorum is not met at an annual meeting.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PRESIDENT\u2019S REPORT<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> clarified prior minutes regarding pool servicing, noting appreciation for <strong>Steve Hoeffner\u2019s<\/strong> work. Discussion followed regarding dues delinquencies, liens, and ownership of common areas such as medians and signage.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">TREASURER\u2019S REPORT<\/p>\n<p style=\"padding-left: 40px;\"><strong>Rehj Hoeffner<\/strong> reported balances of:<\/p>\n<table style=\"margin-left: 60px; border-collapse: collapse; font-size: 10pt;\">\n<tbody>\n<tr>\n<td style=\"padding: 4px 12px; border: 1px solid #dbe3ef;\"><strong>Account<\/strong><\/td>\n<td style=\"padding: 4px 12px; border: 1px solid #dbe3ef;\"><strong>Balance<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 12px; border: 1px solid #dbe3ef;\">Checking Account<\/td>\n<td style=\"padding: 4px 12px; border: 1px solid #dbe3ef;\">$7,089.88<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 12px; border: 1px solid #dbe3ef;\">Money Market<\/td>\n<td style=\"padding: 4px 12px; border: 1px solid #dbe3ef;\">$183,903.80<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 12px; border: 1px solid #dbe3ef;\"><strong>Total on Hand<\/strong><\/td>\n<td style=\"padding: 4px 12px; border: 1px solid #dbe3ef;\"><strong>$188,793.68<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 12px; border: 1px solid #dbe3ef;\">Outstanding Dues<\/td>\n<td style=\"padding: 4px 12px; border: 1px solid #dbe3ef;\">($6,000.00)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"padding-left: 40px;\">Twenty properties remain delinquent for dues. The Board discussed methods for addressing unpaid assessments, including reminder letters, certified mail, and possible legal action or liens. No formal action was taken, but Directors agreed the matter should be reviewed further at a future meeting.<\/p>\n<p style=\"padding-left: 40px;\">Board members discussed the current pool party deposit process. It was agreed that the policy should be reviewed prior to the next pool season to ensure consistency and fairness. Board agreed to revisit policy on deposits for pool party rentals next season.<\/p>\n<p><!-- CONTINUED MINUTES --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">OUTSTANDING BILLS<\/p>\n<p style=\"padding-left: 40px;\">Discussion began on outstanding invoices. <strong>Rehj Hoeffner<\/strong> presented routine budgeted reimbursements, including pool chemical expenses from the prior and current month. Additional receipts were submitted by <strong>Randal Hamilton<\/strong> for budgeted HOA purchases, including signage and faucet handles, as well as for unbudgeted planters intended for placement around the pergola. No specific funding source was discussed for the unbudgeted expense; however, because the pergola is located within the pool area, the cost will be recorded under Pool Maintenance.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Marnee Bolen<\/strong> submitted a receipt for an employee gift card. Although this purchase was not included in the adopted budget, the Board agreed to record it as a Pool Expense.<\/p>\n<p style=\"padding-left: 40px;\">Directors briefly discussed planting and maintenance responsibilities, but no action was taken.<\/p>\n<p style=\"padding-left: 40px;\">An invoice from the sprinkler contractor was raised regarding a May service call. <strong>Randal Hamilton<\/strong> indicated the bill may need to be resubmitted with clearer reference to the date of service.<\/p>\n<p style=\"padding-left: 40px;\">The Treasurer, <strong>Rehj Hoeffner<\/strong>, reported that attorney <strong>Mike Carper\u2019s<\/strong> August statement, addressed to <strong>Randal Hamilton<\/strong> and sent to his personal email address, was later forwarded to the Association\u2019s official email account by the attorney\u2019s office at <strong>Randal Hamilton\u2019s<\/strong> request. The one payment made by the Association shows to be credited to <strong>Randal Hamilton<\/strong> and not the Association. No invoices and no other regular monthly statements have been issued to the Association. <strong>Rehj Hoeffner<\/strong> emphasized that the statements were addressed to <strong>Randal Hamilton<\/strong> and not to the Association.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> explained his belief that prior board action permitted him to consult attorneys on the Association\u2019s behalf, although no record of such a motion exists in the minutes. <strong>Rehj Hoeffner<\/strong> noted that no such authority would extend to Association expenditures, whether budgeted or unbudgeted, without a board vote or limitations set. She further stated that she was duty-bound to bring the matter to the Board\u2019s attention for awareness, but no payment could be processed against personal accounts. <strong>Randal Hamilton<\/strong> continued to assert that the account in question was not his personal account but the Association account as authorized by the Board.<\/p>\n<p style=\"padding-left: 12px; font-style: italic; border-left: 3px solid #4f81bd; margin-left: 40px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa;\"><b>PROCEDURAL NOTE:<\/b> Under Texas Property Code \u00a7209.0051(e)\u2013(h), the spending of Association funds and any related authorization must occur in an open meeting for which proper notice has been given. Any action taken without proper notice or recorded vote is therefore void to the extent of the inconsistency under \u00a7209.004(b).<\/p>\n<p style=\"padding-left: 40px;\">Discussion followed regarding the waiver drafted by counsel, its enforceability, and its cost. The Board disagreed as to whether the waiver provided meaningful protection, whether it was consistent with insurance obligations under the bylaws, was in violation of the bylaws themselves, and that related charges\u2014estimated at approximately $5,000 to date\u2014had not been properly authorized and were billed to <strong>Randal Hamilton<\/strong>.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Rehj Hoeffner<\/strong> tabled discussion \u2013 not an HOA obligation.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">RATIFY EMAIL VOTE TO MOVE $10,000 FROM MONEY MARKET TO CHECKING<\/p>\n<p style=\"padding-left: 40px;\">The Board discussed ratification of a prior emergency e-mail vote authorizing the transfer of funds to maintain operating liquidity.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to ratify the prior e-mail vote authorizing the Secretary-Treasurer to transfer $10,000 from the money market account to the checking account to maintain basic liquidity for current operations.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Rehj Hoeffner<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">AUTHORITY FOR TREASURER TO TRANSFER FUNDS AS NEEDED<\/p>\n<p style=\"padding-left: 40px;\">The Board discussed establishing authority for the Treasurer to transfer funds from the money market account to checking as needed through year-end 2025. Transfers are limited to $10,000 per occurrence, with Board notification and documentation provided by e-mail after each transfer. A total of up to $50,000 may be transferred in this manner, maintaining the $140,000 operating reserve balance.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Rehj Hoeffner<\/strong> moved to grant the Secretary-Treasurer authority to transfer funds from the money market to the checking account in tranches of up to $10,000 each, not to exceed a total of $50,000, through year-end 2025.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL OPERATIONS AND SERVICING<\/p>\n<p style=\"padding-left: 40px;\">Discussion was held regarding ongoing pool operations, the performance of skimmers and the pump system, and observations about plaster imperfections. <strong>Steve Hoeffner<\/strong> noted vacuum pressure was low, and both he and <strong>Rehj Hoeffner<\/strong> expressed concern that the pump was under strain due to inoperative skimmers and inlets. Areas of plaster roughness and small aggregate exposure were reported; and it was noted that the contractor (<strong>Buckie<\/strong>) stated he would stand behind his work and recommended diamond polishing after pool closure if necessary. The Board also discussed the need for electrical improvements in the pump room, including replacing extension cords with permanent outlets. Bids will be obtained.<\/p>\n<p><!-- ACTION BOXES (Light Green) --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #8bc48a; border-radius: 12px; margin: 10px 0 8px 80px; background: #f8fcf8; box-shadow: inset 0 0 4px #e8f5e8; padding: 6px 20px 6px 14px;\">\n<p style=\"margin: 0;\"><b>ACTION:<\/b> <strong>Randal Hamilton<\/strong> to get bids from licensed electricians for needed work.<\/p>\n<\/div>\n<div style=\"display: inline-block; border-left: 3px solid #8bc48a; border-radius: 12px; margin: 10px 0 8px 80px; background: #f8fcf8; box-shadow: inset 0 0 4px #e8f5e8; padding: 6px 20px 6px 14px;\">\n<p style=\"margin: 0;\"><b>ACTION:<\/b> <strong>Randal Hamilton<\/strong> to set up a time to get <strong>Steve Hoeffner<\/strong> and <strong>Buckie Dobson<\/strong> together to troubleshoot the skimmers and plaster issues. (This later happened outside the meeting, but the \u201csetup\u201d was mentioned during the meeting itself.)<\/p>\n<\/div>\n<p style=\"padding-left: 40px;\">No formal motions were made on pool operations.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL CLOSING AND WINTERIZATION<\/p>\n<p style=\"padding-left: 40px;\">The Board discussed options for pool closing and tarp installation, including uncertainties about anchor points and related costs. Contractor bids are pending.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong> moved to table contracting for tarp and anchor installation until bids are received in October.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PERGOLA<\/p>\n<p style=\"padding-left: 40px;\">The Board reviewed bids received for pergola replacement, each approximately $17,000. Alternatives, including reducing the structure or leaving the area landscaped with flower pots, were discussed. Concerns were raised about prior expenditures and safety hazards.<\/p>\n<p style=\"padding-left: 40px;\"><strong>CONSENSUS:<\/strong> The Board deferred further action on pergola replacement until a later date, with the option to revisit in future budgeting.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">SPRINKLER REPAIR ON CIRCLE<\/p>\n<p style=\"padding-left: 40px;\">The Board discussed a sprinkler system leak affecting two islands in Whisperwood Circle. Bids were presented for leak detection services. Leak detection companies quoted $265 flat or $350 for two hours plus $150\/hour thereafter. The Board considered the cost in relation to the budget, potential homeowner input, and the possibility of postponing repairs. Directors also noted uncertainty regarding ownership and maintenance responsibility for medians and signage, and agreed to review subdivision maps and records for clarification.<\/p>\n<p><!-- ACTION BOXES (Light Green) --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #8bc48a; border-radius: 12px; margin: 10px 0 8px 80px; background: #f8fcf8; box-shadow: inset 0 0 4px #e8f5e8; padding: 6px 20px 6px 14px;\">\n<p style=\"margin: 0;\"><b>ACTION:<\/b> <strong>Randal Hamilton<\/strong> said he would talk to the neighbors on Whisperwood Circle about the islands and whether they wanted the sprinklers repaired or left off.<\/p>\n<\/div>\n<div style=\"display: inline-block; border-left: 3px solid #8bc48a; border-radius: 12px; margin: 10px 0 8px 80px; background: #f8fcf8; box-shadow: inset 0 0 4px #e8f5e8; padding: 6px 20px 6px 14px;\">\n<p style=\"margin: 0;\"><b>ACTION:<\/b> <strong>Randal Hamilton<\/strong> also to follow up with leak detection options.<\/p>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to table sprinkler repair on Whisperwood Circle until October, pending further homeowner input.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL ACCESS FOR NIGHTLY RENTALS, TENANTS, OR GUESTS<\/p>\n<p style=\"padding-left: 40px;\">Discussion was held regarding pool access for short-term rental tenants. <strong>Rehj Hoeffner<\/strong> stated she wished to change her prior vote, citing personal legal advice that a lease\u2014regardless of term\u2014creates a tenant relationship, they are not guests. She expressed concern about enforcement, due process, and the absence of filed or posted guest rules. Directors noted inconsistencies in past rules (guest limits of 5 versus 10) and debated fairness, enforceability, and legal guidance. No new motion was made. <strong>Randal Hamilton<\/strong> objected stating you cannot change a previous vote. <strong>Rehj Hoeffner<\/strong> agreed and requested that the record reflect her opposition to limiting short-term rentals as guests, stating her belief that Texas law recognizes such occupants as tenants.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MEMBERSHIP SURVEY<\/p>\n<p style=\"padding-left: 40px;\">Directors discussed compiling questions for a membership survey. Several directors had already submitted draft questions; others agreed to finalize and forward theirs to <strong>Randal Hamilton<\/strong> for compilation. No motions were made.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ARBORIST<\/p>\n<p style=\"padding-left: 40px;\">The Board discussed diseased oak trees along the boulevard and neighborhood. Directors noted oak wilt disease, prior professional opinions, and the inevitability of tree loss. Bids had been received for both treatment and removal. Prior quotes noted: Rodney (tree removal, price not stated in meeting), Tom\u2019s Tree Place (full service, amount not read into record), Toby ($650 for deep root feeding\/spraying). Concerns were raised about liability for falling dead trees.<\/p>\n<p style=\"padding-left: 40px;\"><strong>CONSENSUS:<\/strong> The Board agreed to seek additional quotes for removal of dead trees and deferred action until more information is available.<\/p>\n<p><!-- ACTION BOX (Light Green) --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #8bc48a; border-radius: 12px; margin: 10px 0 8px 80px; background: #f8fcf8; box-shadow: inset 0 0 4px #e8f5e8; padding: 6px 20px 6px 14px;\">\n<p style=\"margin: 0;\"><b>ACTION:<\/b> <strong>Randal Hamilton<\/strong> to contact the City regarding tree responsibilities along the boulevard before any removals.<\/p>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to adjourn.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\">The meeting adjourned at 7:50 p.m.<\/p>\n<p style=\"padding-left: 40px; font-style: italic;\">Audio Recorded<br \/>\nSubmitted by:<\/p>\n<p style=\"padding-left: 40px; font-style: italic;\"><strong data-wp-editing=\"1\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-scaled.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-10295\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg\" alt=\"\" width=\"131\" height=\"52\" srcset=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg 1024w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-300x119.jpg 300w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-768x303.jpg 768w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1536x607.jpg 1536w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-2048x809.jpg 2048w\" sizes=\"auto, (max-width: 131px) 100vw, 131px\" \/><\/a><\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p style=\"padding-left: 40px; font-style: italic;\"><strong>Rehj Hoeffner<\/strong><\/p>\n<p data-start=\"2168\" data-end=\"2264\"><strong data-start=\"2168\" data-end=\"2208\">SECRETARY\u2019S STATEMENT FOR THE RECORD<\/strong><br data-start=\"2208\" data-end=\"2211\" \/><strong data-start=\"2211\" data-end=\"2264\">Filed by: Rehj Hoeffner, Secretary of the Meeting<br \/>\n<\/strong>Pursuant to Texas Property Code \u00a7209.005, Texas Business Organizations Code \u00a722.351, and Robert\u2019s Rules of Order (12th ed.) \u00a7\u00a748:4\u20137, I submit this Secretary\u2019s Statement to accompany the minutes. This statement provides clarifications and factual context relevant to the proceedings I personally witnessed as Secretary of the meeting. This Statement is to be retained as part of the Association\u2019s permanent corporate records.<\/p>\n<p style=\"padding-left: 40px; font-style: italic;\">Approved as corrected on October 9, 2025<br \/>\nAttested to by:<\/p>\n<p style=\"padding-left: 40px;\"><strong data-wp-editing=\"1\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-scaled.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-10295\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg\" alt=\"\" width=\"131\" height=\"52\" srcset=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg 1024w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-300x119.jpg 300w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-768x303.jpg 768w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1536x607.jpg 1536w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-2048x809.jpg 2048w\" sizes=\"auto, (max-width: 131px) 100vw, 131px\" \/><\/a><\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p style=\"padding-left: 40px;\"><strong data-wp-editing=\"1\">Rehj Hoeffner<\/strong><br \/>\nNovember 11, 2025<\/p>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 1200px; margin: 0 auto; line-height: 1.5;\">\n<h3 style=\"color: #4f81bd; text-align: left;\">WHISPERWOOD HOA<br \/>\n<span style=\"color: #000000;\">TREASURER\u2019S REPORT<\/span><\/h3>\n<p><strong>Prepared by:<\/strong> Rehj Hoeffner<br \/>\n<strong>Date Presented:<\/strong> October 9, 2025<br \/>\n<strong>Reporting Period:<\/strong> September 1 \u2013 September 30, 2025<\/p>\n<h3 style=\"color: #4f81bd;\">Fund Balances<\/h3>\n<table style=\"width: 100%; border-collapse: collapse; margin-bottom: 16px;\">\n<thead>\n<tr>\n<th style=\"text-align: left;\">Account<\/th>\n<th style=\"text-align: right;\">Balance (Sept 30 2025)<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>General Operating Fund (Checking)<\/td>\n<td style=\"text-align: right;\">$4,650.30<\/td>\n<\/tr>\n<tr>\n<td>Money Market Account (Transferred $10,000 to Checking)<\/td>\n<td style=\"text-align: right;\">$184,210.39<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Funds<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$188,860.69<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table style=\"width: 100%; border-collapse: collapse; margin-bottom: 16px;\">\n<thead>\n<tr>\n<th style=\"text-align: left;\">Account<\/th>\n<th style=\"text-align: right;\">Balance (Oct 9 2025)<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>General Operating Fund (Checking)<\/td>\n<td style=\"text-align: right;\">$2,999.97<\/td>\n<\/tr>\n<tr>\n<td>Money Market Account<\/td>\n<td style=\"text-align: right;\">$184,210.39<\/td>\n<\/tr>\n<tr>\n<td>Less Outstanding Checks (estimate)<\/td>\n<td style=\"text-align: right;\">\u2013 0 \u2013<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Current Funds<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$187,210.36<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Anticipate moving another $10,000 within the next week.<\/p>\n<h4 style=\"color: #4f81bd;\">General Operating Fund<\/h4>\n<table style=\"width: 100%; border-collapse: collapse; margin-bottom: 16px;\">\n<tbody>\n<tr>\n<td>2025 Budget Total<\/td>\n<td style=\"text-align: right;\">$114,300.00<\/td>\n<\/tr>\n<tr>\n<td>Less Jan \u2013 Sept Spending<\/td>\n<td style=\"text-align: right;\">\u2013 78,497.79<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Funds Remaining for 2025 Budget<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$35,802.21<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h4 style=\"color: #4f81bd;\">Operating Reserves<\/h4>\n<table style=\"width: 100%; border-collapse: collapse; margin-bottom: 16px;\">\n<tbody>\n<tr>\n<td>Emergency Operations Reserve (Approved Dec 12 2024)<\/td>\n<td style=\"text-align: right;\">$140,000.00<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h4 style=\"color: #4f81bd;\">Totals for September<\/h4>\n<table style=\"width: 100%; border-collapse: collapse; margin-bottom: 16px;\">\n<tbody>\n<tr>\n<td>Total Funds on Hand<\/td>\n<td style=\"text-align: right;\">$188,860.69<\/td>\n<\/tr>\n<tr>\n<td>Less Operating Reserves<\/td>\n<td style=\"text-align: right;\">\u2013 140,000.00<\/td>\n<\/tr>\n<tr>\n<td>Less Remaining Budget<\/td>\n<td style=\"text-align: right;\">\u2013 35,802.21<\/td>\n<\/tr>\n<tr>\n<td>Less Party Deposits<\/td>\n<td style=\"text-align: right;\">\u2013 100.00<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Unallocated Funds<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$12,958.48<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><em>This is what we will have for Jan &amp; Feb operations.<\/em><\/p>\n<h3 style=\"color: #4f81bd;\">Profit &amp; Loss Statement \u2013 September 2025<\/h3>\n<table style=\"width: 100%; border-collapse: collapse; margin-bottom: 16px;\">\n<thead>\n<tr>\n<th style=\"text-align: left;\">Account<\/th>\n<th style=\"text-align: right;\">September 2025<\/th>\n<th style=\"text-align: right;\">YTD 2025<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>OPERATING INCOME<\/strong><\/td>\n<td style=\"text-align: right;\">11,667.00<\/td>\n<td style=\"text-align: right;\">93,336.00<\/td>\n<\/tr>\n<tr>\n<td><strong>OTHER INCOME<\/strong><\/td>\n<td style=\"text-align: right;\">3,925.37<\/td>\n<td style=\"text-align: right;\">10,553.99<\/td>\n<\/tr>\n<tr>\n<td><strong>TOTAL REVENUE<\/strong><\/td>\n<td style=\"text-align: right;\">15,592.37<\/td>\n<td style=\"text-align: right;\">103,889.99<\/td>\n<\/tr>\n<tr>\n<td>Administrative Expenses<\/td>\n<td style=\"text-align: right;\">50.00<\/td>\n<td style=\"text-align: right;\">2,984.29<\/td>\n<\/tr>\n<tr>\n<td>Grounds Maintenance<\/td>\n<td style=\"text-align: right;\">1,995.50<\/td>\n<td style=\"text-align: right;\">17,813.50<\/td>\n<\/tr>\n<tr>\n<td>Insurance<\/td>\n<td style=\"text-align: right;\">\u2014<\/td>\n<td style=\"text-align: right;\">10,173.00<\/td>\n<\/tr>\n<tr>\n<td>Pool Attendants Salaries<\/td>\n<td style=\"text-align: right;\">3,663.16<\/td>\n<td style=\"text-align: right;\">13,634.62<\/td>\n<\/tr>\n<tr>\n<td>Pool Expenses \u2013 Chemicals &amp; Supplies<\/td>\n<td style=\"text-align: right;\">1,672.79<\/td>\n<td style=\"text-align: right;\">2,639.26<\/td>\n<\/tr>\n<tr>\n<td>Pool Expenses \u2013 Maintenance<\/td>\n<td style=\"text-align: right;\">255.95<\/td>\n<td style=\"text-align: right;\">5,293.44<\/td>\n<\/tr>\n<tr>\n<td>Pool Expenses \u2013 Repairs<\/td>\n<td style=\"text-align: right;\">\u2014<\/td>\n<td style=\"text-align: right;\">3,114.26<\/td>\n<\/tr>\n<tr>\n<td>Pool Expenses \u2013 Unbudgeted Maintenance<\/td>\n<td style=\"text-align: right;\">\u2014<\/td>\n<td style=\"text-align: right;\">800.00<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Pool Expenses<\/strong><\/td>\n<td style=\"text-align: right;\">1,928.74<\/td>\n<td style=\"text-align: right;\">11,846.96<\/td>\n<\/tr>\n<tr>\n<td>Taxes &amp; Licenses<\/td>\n<td style=\"text-align: right;\">\u2014<\/td>\n<td style=\"text-align: right;\">6,287.67<\/td>\n<\/tr>\n<tr>\n<td>Utilities \u2013 Electricity (Pool)<\/td>\n<td style=\"text-align: right;\">513.85<\/td>\n<td style=\"text-align: right;\">3,861.36<\/td>\n<\/tr>\n<tr>\n<td>Utilities \u2013 Gas \/ Pool Heating<\/td>\n<td style=\"text-align: right;\">396.81<\/td>\n<td style=\"text-align: right;\">1,369.18<\/td>\n<\/tr>\n<tr>\n<td>Utilities \u2013 Water (All Pools + Grounds)<\/td>\n<td style=\"text-align: right;\">1,298.41<\/td>\n<td style=\"text-align: right;\">9,089.86<\/td>\n<\/tr>\n<tr>\n<td>Utilities \u2013 Phone \/ Internet (Pool)<\/td>\n<td style=\"text-align: right;\">115.55<\/td>\n<td style=\"text-align: right;\">1,069.61<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Utilities<\/strong><\/td>\n<td style=\"text-align: right;\">2,324.62<\/td>\n<td style=\"text-align: right;\">15,390.01<\/td>\n<\/tr>\n<tr>\n<td>Miscellaneous<\/td>\n<td style=\"text-align: right;\">\u2014<\/td>\n<td style=\"text-align: right;\">367.74<\/td>\n<\/tr>\n<tr>\n<td>Reserve Fund<\/td>\n<td style=\"text-align: right;\">\u2014<\/td>\n<td style=\"text-align: right;\">\u2014<\/td>\n<\/tr>\n<tr>\n<td><strong>TOTAL EXPENSES (excl. refundable deposits)<\/strong><\/td>\n<td style=\"text-align: right;\">9,962.02<\/td>\n<td style=\"text-align: right;\">78,497.79<\/td>\n<\/tr>\n<tr>\n<td><strong>NET INCOME<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>5,630.35<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>37,059.20<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"margin-top: 20px;\"><strong>Respectfully submitted,<\/strong><\/p>\n<p><strong>Rehj Hoeffner<\/strong><br \/>\nTreasurer<br \/>\nWhisperwood Home Owners Association<\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span><\/span><\/div><div class=\"tab-content\"><span style=\"color: #215e99; font-size: 16pt; font-weight: bold; font-family: 'Segoe UI', Arial, sans-serif;\">WHISPERWOOD HOA<\/span><\/p>\n<div style=\"max-width: 900px; font-family: Segoe UI, Arial, sans-serif; font-size: 16px; line-height: 1.4; color: #222;\">\n<p style=\"margin: 0; font-size: 11pt; font-weight: bold; color: #000;\">MEETING REPORTS<\/p>\n<p><!-- Date --><\/p>\n<p style=\"margin: 0; line-height: 2 !important; font-size: 16pt; font-family: Tenorite,'Segoe UI',sans-serif; color: #000;\">September 11, 2025<\/p>\n<h5><strong style=\"color: #222222; font-family: 'Segoe UI', Arial, sans-serif; font-size: 15px;\">Official Records:<\/strong><\/h5>\n<div style=\"max-width: 900px; font-family: Segoe UI, Arial, sans-serif; font-size: 15px; line-height: 1.5; color: #222;\">\n<div style=\"padding: 10px 0; border-bottom: 2px solid #4f81bd; margin-bottom: 15px;\">\n<ul style=\"list-style: none; padding-left: 0; margin: 0;\">\n<li>\ud83d\udcc4 <a style=\"color: #003366; text-decoration: none; font-weight: bold;\" href=\"LINK-TO-REPORTS-PDF\" target=\"_blank\" rel=\"noopener\">Download Full Reports Packet (PDF)<\/a><\/li>\n<\/ul>\n<\/div>\n<p><!-- Secretary Addendum --><br \/>\n<!-- Reports TOC --><\/p>\n<h5 style=\"color: #222; font-family: 'Segoe UI', Arial, sans-serif; font-size: 15px;\">Reports Index:<\/h5>\n<ul style=\"list-style: none; padding-left: 0; margin: 0;\">\n<li>\ud83d\udd3d <a style=\"color: #003366; font-weight: bold; text-decoration: none;\" href=\"#secretary-addendum\">Secretary\u2019s Addendum<\/a><\/li>\n<li>\ud83d\udd3d <a style=\"color: #003366; font-weight: bold; text-decoration: none;\" href=\"#motions\">September Motion Table<\/a><\/li>\n<li>\ud83d\udd3d <a style=\"color: #003366; font-weight: bold; text-decoration: none;\" href=\"#actions\">September Action Table<\/a><\/li>\n<li>\ud83d\udcc4 <a style=\"color: #003366; font-weight: bold; text-decoration: none;\" href=\"LINK-TO-TREASURER-PDF\" target=\"_blank\" rel=\"noopener\">Treasurer\u2019s Report (PDF)<\/a><\/li>\n<li>\ud83d\udcc4 <a style=\"color: #003366; font-weight: bold; text-decoration: none;\" href=\"LINK-TO-PROFIT-LOSS-PDF\" target=\"_blank\" rel=\"noopener\">Profit &amp; Loss Statement (PDF)<\/a><\/li>\n<li>\ud83d\udcc4 <a style=\"color: #003366; font-weight: bold; text-decoration: none;\" href=\"LINK-TO-BALANCE-SHEET-PDF\" target=\"_blank\" rel=\"noopener\">Balance Sheet (PDF)<\/a><\/li>\n<\/ul>\n<hr style=\"border: 1px solid #4f81bd; margin: 12px 0;\" \/>\n<p><!-- Sections further down --><\/p>\n<h2 id=\"secretary-addendum\" style=\"color: #003366;\">Secretary\u2019s Addendum<\/h2>\n<p>[Paste Addendum text here]<\/p>\n<h2 id=\"motions\" style=\"color: #003366;\">September Motion Table<\/h2>\n<p>[Insert Motion Table]<\/p>\n<h2 id=\"actions\" style=\"color: #003366;\">September Action Table<\/h2>\n<p>[Insert Action Table]<\/p>\n<h5 id=\"motions\" style=\"margin-left: 0!important; text-align: left!important; margin-bottom: 0!important;\"><span style=\"color: #003366;\">SEPTEMBER MOTIONS<\/span><\/h5>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px; table-layout: fixed;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 3%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 57%;\">Motion<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Moved<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Second<\/th>\n<th style=\"padding: 4px 6px; white-space: nowrap; width: 5%;\">Vote<\/th>\n<th style=\"padding: 4px 6px; width: 7%;\">Finance<\/th>\n<th style=\"padding: 4px 6px; width: 7%;\">Budget<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Approve minutes as presented.<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Table attorney (Carper) statements to Randal Hamilton.<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Ratify prior emergency e-mail vote authorizing Treasurer to transfer $10,000 from Money Market to Checking.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Grant Treasurer authority to transfer funds as needed (up to $10,000 per transfer, not to exceed $50,000 total, through year-end 2025).<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Table contracting for pool tarp and anchor installation until bids are received in October.<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">6<\/td>\n<td style=\"padding: 4px 6px;\">Table sprinkler repair on Whisperwood Circle until October, pending homeowner input.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">7<\/td>\n<td style=\"padding: 4px 6px;\">Adjourn meeting at 7:50 p.m.<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h5 id=\"actions\" style=\"margin-left: 0!important; text-align: left!important; margin-bottom: 0!important;\"><span style=\"color: #003366;\">SEPTEMBER ACTIONS<\/span><\/h5>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 5%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 70%;\">Action<\/th>\n<th style=\"padding: 4px 6px; width: 25%;\">Assigned To<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Obtain bids from licensed electricians for permanent pump room electrical work.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Set up meeting between Steve Hoeffner and Buckie Dobson to troubleshoot skimmers and plaster issues.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Consult Whisperwood Circle neighbors about sprinkler repairs and gather input before proceeding.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Follow up with leak detection vendors regarding repair estimates for Whisperwood Circle islands.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Compile draft membership survey questions submitted by directors for circulation.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">6<\/td>\n<td style=\"padding: 4px 6px;\">Seek additional bids for removal of diseased\/dead oak trees.<\/td>\n<td style=\"padding: 4px 6px;\">Board<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">7<\/td>\n<td style=\"padding: 4px 6px;\">Contact City of Lubbock regarding responsibility for boulevard trees before removals.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<ul style=\"list-style: none; padding: 0 !important; margin: 4px 0 0 0 !important; line-height: 1.2 !important;\">\n<li style=\"margin: 0 !important; padding: 0 !important;\">\ud83d\udcc4 <a style=\"color: #003366; text-decoration: none; font-size: 9pt;\" href=\"LINK-TO-ORIGINAL-PDF\" target=\"_blank\" rel=\"noopener\">Download Original Minutes (PDF)<\/a><\/li>\n<li style=\"margin: 0 !important; padding: 0 !important;\">\ud83d\udcc4 <a style=\"color: #003366; text-decoration: none; font-size: 9pt;\" href=\"LINK-TO-STYLIZED-PDF\" target=\"_blank\" rel=\"noopener\">Download Stylized Minutes (PDF)<\/a><\/li>\n<li style=\"margin: 0 !important; padding: 0 !important;\">\ud83d\udcd1 <a style=\"color: #003366; text-decoration: none; font-size: 9pt;\" href=\"LINK-TO-NOTICE-AGENDA\" target=\"_blank\" rel=\"noopener\">View Notice &amp; Agenda (Exhibit 1)<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span><\/span><\/div><div class=\"tab-content\"><\/p>\n<h1 style=\"font-size: 20pt; color: #215e99; margin: 6pt 0;\">WHISPERWOOD HOA<\/h1>\n<h4 style=\"font-size: 14pt; color: #000; margin: 6pt 0;\">BOARD MEETING MINUTES<\/h4>\n<h4 style=\"font-size: 18pt; font-family: 'Tenorite', 'Segoe UI', sans-serif; margin: 6pt 0; color: #000;\">September 11, 2025<\/h4>\n<p style=\"font-size: 11pt; margin: 6pt 0;\"><strong><em>Location:\u00a0 <\/em><\/strong><span style=\"color: #215e99;\">Groves Branch Library<\/span><\/p>\n<p style=\"font-size: 11pt; margin: 6pt 0;\"><strong><em>Time:\u00a0 <\/em><\/strong><span style=\"color: #215e99;\">6:00 PM<\/span><\/p>\n<p style=\"font-size: 10pt; margin: 6pt 0;\"><em>Board Members Present:<\/em><\/p>\n<p style=\"font-size: 11pt; margin: 0 0 6pt 0;\"><strong>Randal Hamilton<\/strong>, President<br \/>\n<strong>Karen Moorhead<\/strong>, Vice President<br \/>\n<strong>Rehj Hoeffner<\/strong>, Secretary\/Treasurer<br \/>\n<strong>Priscilla Elliott<\/strong>, Member at Large<br \/>\n<strong>Marnee Gamble Bolen<\/strong>, Member at Large<\/p>\n<p style=\"font-size: 11pt; margin: 0 0 10pt 0;\">General members of the association attended the meeting.<\/p>\n<h3 style=\"font-size: 11pt; color: #156082; margin: 0 0 10pt 0;\">CALL TO ORDER<\/h3>\n<p><\/div><\/li><\/ul><\/div>[\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row el_id=&#8221;AUGUST&#8221;][vc_column width=&#8221;5\/6&#8243;]<div id=\"tab-6a15e1377e6de\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>AUGUST 14, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Motions\/Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Regular Board Meeting<\/b><br \/>\nNoticed Properly<br \/>\nQuorum Met<br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/aug-14.jpg\">Agenda\/Notice<\/a><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Meeting Audio Recorded<\/strong><br \/>\n<strong>Submitted by:<\/strong><br \/>\nRehj Hoeffner<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved<\/strong>:<br \/>\nSeptember 11, 2025<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Motions\/Actions\">&nbsp;<\/p>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0; display: list-item;\">Regular Board Meetings held 2nd Thursday of Each Month, (5-0-0)<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Amend Pool Policy to operate unattended if needed, (5-0-0)<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Ratify Emergency Email Vote to move $10,000 from MM to Checking, (5-0-0)<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approve Treasurer moving $10,000 from MM to Checking as needed, (5-0-0)<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approve Charcoal Paint on Pergola from General Funds, (3-2-0)<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Pause Deconstruction of Pergola for Bids to Replace It, (4-1-0)<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Authorize 2 Gift Certificates at $50 each for the Pool Attendants, (5-0-0)<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approved $800 to change color of Pergola<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Pergola Discussion &#8211; Paused Deconstruction Pending Bids<\/li>\n<\/ul>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 10px 0;\" \/>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0; display: list-item;\">Send second dues collection letters by Certified Mail<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Gather xeriscaping bids<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Arrange meeting with contractor regarding pool issues<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Prepare punch list of pump room electrical needs<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Post Labor Day and pool closure notices on website, Facebook &amp; send emails<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Obtain bids for pool closing and tarp installation<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Header Links (tight) --><\/p>\n<p><span style=\"color: #003366; font-size: 16pt; font-weight: bold; font-family: 'Segoe UI', Arial, sans-serif;\">WHISPERWOOD HOA<\/span><\/p>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 16px; line-height: 1.4; color: #222;\">\n<p style=\"margin: 0; font-size: 11pt; font-weight: bold; color: #000;\">BOARD MEETING MINUTES<\/p>\n<p><!-- Date --><\/p>\n<p style=\"margin: 0; line-height: 2 !important; font-size: 16pt; font-family: Tenorite,'Segoe UI',sans-serif; color: #000;\">August 14, 2025<\/p>\n<p><!-- Location & Time (no extra gap between them) --><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99; font-style: italic;\">Groves Branch Library<\/span><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99; font-style: italic;\">7:00 PM<\/span><\/p>\n<p><!-- Board Members --><\/p>\n<p style=\"margin: 2pt 0; font-size: 10pt; font-style: italic; color: #000;\">Board Members Present:<\/p>\n<p style=\"margin: 2pt 0 8pt 0; font-size: 10pt; line-height: 1.35; color: #000;\"><b>Randal Hamilton<\/b>, President<br \/>\n<b>Karen Moorhead<\/b>, Vice President<br \/>\n<b>Rehj Hoeffner<\/b>, Secretary\/Treasurer<br \/>\n<b>Priscilla Elliott<\/b>, Member at Large<br \/>\n<b>Marnee Bolen<\/b>, Member at Large<\/p>\n<p style=\"margin: 2pt 0 10pt 0; font-size: 10pt; color: #000;\">Several general members of the association attended the meeting.<\/p>\n<div style=\"max-width: 700px; margin: 0 auto; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<p><!-- CALL TO ORDER --><a id=\"top\"><\/a><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The meeting was called to order at 6:00 PM. Quorum was established with <b>5 of 5 directors<\/b> present.<\/p>\n<p><!-- GOVERNANCE --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> reminded members that governance is always the first order of business. He stated that any director may request an item be placed on the agenda, or one director with support from ten members can also have an item added. He emphasized that members are welcome to make comments during the designated comment period, but the Board has historically allowed member input throughout meetings.<\/p>\n<p><!-- APPROVAL OF PREVIOUS MEETING MINUTES --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">APPROVAL OF PREVIOUS MEETING MINUTES<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> confirmed that all directors had received the draft minutes for review. He mentioned that minutes are circulated in advance so any corrections may be made before the meeting. No specific changes were requested during the meeting.<\/p>\n<p style=\"margin-left: 20px; font-size: 9pt; font-weight: bold; color: #215e99;\"><em>Note on Draft Revisions:<\/em><\/p>\n<ul style=\"margin-left: 40px; font-size: 9pt; color: #215e99;\">\n<li><em>The listing of member names in attendance was omitted.<\/em><\/li>\n<li><em>The name of a pool attendant was replaced with her title for privacy reasons.<\/em><\/li>\n<li><em>Other minor notations were removed based on differing statute interpretations and the principle that minutes are a record of what occurred, not a verbatim account of what was said.<\/em><\/li>\n<\/ul>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b> moved that we approve the minutes as presented in final draft form.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Karen Moorhead<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- MEMBERS' COMMENTS --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MEMBERS\u2019 COMMENTS<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">A member asked if we considered shopping our insurance carrier. <b>Randal Hamilton<\/b> responded that the board had reviewed options in May and found current coverage competitive, but we remain open to shopping policies in the future.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> moved that regular board meetings be held on the second Thursday of each month until changed by the board.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion: Regarding unkempt yards and weeds in the neighborhood. <b>Randal Hamilton<\/b> noted that the bylaws are silent on weeds, but <b>Rehj Hoeffner<\/b> clarified that the CCRs prohibit nuisances, which under city code includes vegetation over eight inches in height. <b>Rehj Hoeffner<\/b> further explained that CCRs vary slightly by section but contain similar nuisance clauses. She noted that enforcement is limited to legal action, which the board agreed is not practical, though sending certified letters copied to the city may be effective.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Members also raised concerns about abandoned properties, trailers, and nuisance dogs. The board discussed that some issues fall under city code or animal control and that HOA authority is limited. <b>Randal Hamilton<\/b> asked <b>Rehj Hoeffner<\/b> to circulate sample letters for the board to consider as a strategy for nuisance enforcement.<\/p>\n<p><!-- ACTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> agreed to send sample letters to the board.<\/p>\n<\/div>\n<\/div>\n<p><!-- PRESIDENT'S REPORT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PRESIDENT\u2019S REPORT<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> reported that a beehive had been found in a sprinkler control valve and was removed by T&amp;J Farms of Slaton, Texas. The bees, including the queen, were safely relocated.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">He noted that the roof project is complete, but insurance has delayed release of retained depreciation until proof of payment was submitted. Treasurer <b>Rehj Hoeffner<\/b> promptly provided the cancelled check, which was sent to the insurance company.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> confirmed the next board meeting will be held on Thursday, September 11, 2025, at the Groves Branch Library. <b>Priscilla Elliott<\/b> reported that the library is reserved for both September and October.<\/p>\n<p><!-- TREASURER\u2019S REPORT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">TREASURER\u2019S REPORT<\/p>\n<p style=\"text-align: right; font-size: 8pt; margin: 6px 0;\"><a style=\"color: #215e99; text-decoration: underline;\" href=\"#top\">Back to Top<\/a><\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Rehj Hoeffner<\/b> presented the Treasurer\u2019s Report. As of the meeting date:<\/p>\n<p><!-- TREASURER'S TABLE --><\/p>\n<table style=\"margin: 0 0 10pt 40px; border-collapse: collapse; font-size: 10pt; width: auto; max-width: 500px;\">\n<tbody>\n<tr>\n<td style=\"border: 1px solid #b0c9e8; padding: 4px 8px;\">Checking<\/td>\n<td style=\"border: 1px solid #b0c9e8; padding: 4px 8px; text-align: right;\">$7,730.46<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #b0c9e8; padding: 4px 8px;\">Money Market<\/td>\n<td style=\"border: 1px solid #b0c9e8; padding: 4px 8px; text-align: right;\">$193,569.02<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #b0c9e8; padding: 4px 8px;\">Less Outstanding Checks<\/td>\n<td style=\"border: 1px solid #b0c9e8; padding: 4px 8px; text-align: right;\">($3,242.32)<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #b0c9e8; padding: 4px 8px; font-weight: bold;\">Total Funds Available<\/td>\n<td style=\"border: 1px solid #b0c9e8; padding: 4px 8px; font-weight: bold; text-align: right;\">$198,057.16<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Operating reserves remain at $140,000, leaving $6,923.36 available to cover January and February expenses after the current budget is met through 2025. All capital reserve projects have been zeroed out and will no longer appear on financial reports.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Directors confirmed that all 2024 dues have been collected. For 2025, there are currently 21 uncollected lots or 15 members, some with multiple lots. Discussion followed regarding certified letters to the delinquent owners.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The board further discussed procedures for liens, late fees, and collection, noting that liens can only be filed after one year of delinquency, with a 14% annual late fee as specified in the bylaws.<\/p>\n<p><!-- ACTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> to send second dues collection letter by Certified Mail.<\/p>\n<\/div>\n<\/div>\n<p><!-- OUTSTANDING BILLS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">OUTSTANDING BILLS<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Rehj Hoeffner<\/b> requested reimbursement for pool chemicals, estimating approximately $600, noting chlorine costs of around $200 weekly as she didn\u2019t have the actual receipts with her. She confirmed the reimbursement falls under the existing budget and did not require a vote. She will write the reimbursement check with the required dual signatures from the co-signers and receipts entered into the record. <em>Note: Actual Total was $585.71.<\/em><\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">No other outstanding or unbudgeted bills were reported. <b>Randal Hamilton<\/b> noted holding back on an $8 reimbursement item for the time being.<\/p>\n<\/div>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- SPRINKLER REPAIR ON CIRCLE --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">SPRINKLER REPAIR ON CIRCLE<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> reported a sprinkler leak affecting the north islands at Whisperwood Circle. Water was observed bubbling up near the curb and sidewalk, though the exact location of the leak is unknown due to long pipe runs in the system.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion: The board discussed potential costs for leak detection, which would require specialized equipment at approximately $300 per hour. Alternatives such as rerouting lines or converting the islands to xeriscape were considered, though members noted both options could be expensive.<\/p>\n<p><!-- CONSENSUS BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>CONSENSUS:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">The board agreed to table the matter until the September meeting.<\/p>\n<\/div>\n<\/div>\n<p><!-- ACTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Karen Moorhead<\/b> to gather bids on xeriscaping. <b>Randal Hamilton<\/b> to confirm pricing on leak detection.<\/p>\n<\/div>\n<\/div>\n<p><!-- EMERGENCY EMAIL RATIFICATION & OTHER BUSINESS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">EMERGENCY EMAIL RATIFICATION &amp; OTHER BUSINESS<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The board reviewed the emergency email motion previously circulated:<br \/>\n<em>\u201cI, Priscilla Elliott, authorize the Secretary-Treasurer to transfer $10,000 from the money market account to the checking account to maintain basic liquidity for current HOA operations. This emergency action must be ratified at the next meeting.\u201d<\/em><\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">All directors had replied affirmatively to the email. <b>Rehj Hoeffner<\/b> asked if everyone was satisfied with the procedure and received affirmative answers.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> moved to ratify the emergency email vote authorizing the transfer of $10,000 from the money market account to the checking account.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Karen Moorhead<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion: <b>Randal Hamilton<\/b> asked the board to consider retaining the recording of the previous meeting, despite its contentious nature, to preserve transparency.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> moved to retain the prior meeting\u2019s recording.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Karen Moorhead<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion: The board then addressed the pergola project. An email vote was attempted prior to the meeting regarding an additional expenditure of $800 for paint. The motion failed due to lack of unanimous written consent. <b>Rehj Hoeffner<\/b> declined to consent to the email vote, citing both the absence of a designated funding source and the preference to address the matter at the properly noticed board meeting. The matter was therefore not approved by email and was deferred to this meeting.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">While prior unbudgeted expenses had been absorbed from available general funds when sufficient balances existed, the current financial position requires identification of specific funding sources before approving new unbudgeted expenses. <b>Rehj Hoeffner<\/b> explained that, moving forward, all unbudgeted items would require a funding designation and an exception report to ensure accountability. She further noted the importance of members being aware of remaining balances for operations into January and February of 2026 when making financial decisions, cautioning the consequences. Board members discussed funding constraints, paint color options, and scope of work.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> moved to approve the darker charcoal color for the pergola as recommended by the aesthetics committee with costs funded from general funds. (unbudgeted, Exception Report Required)<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed 3-2-0 (No: Rehj Hoeffner, Priscilla Elliott)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion: <b>Randal Hamilton<\/b> wished to pause further pergola deconstruction until costs of duplicating the previous structure could be evaluated. Directors debated safety concerns and liability regarding exposed sockets.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> moved to pause pergola deconstruction and investigate costs of duplicating the previous pergola.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed 4-1-0 (No: Karen Moorhead)<\/b><\/p>\n<\/div>\n<\/div>\n<p><!-- ACTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> to discuss project scope and safety measures with contractor.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- PUMP ROOM ELECTRICAL --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PUMP ROOM ELECTRICAL<\/p>\n<p style=\"text-align: right; font-size: 8pt; margin: 6px 0;\"><a style=\"color: #215e99; text-decoration: underline;\" href=\"#top\">Back to Top<\/a><\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> asked whether a punch list existed for pump room electrical. <b>Steve Hoeffner<\/b> agreed to prepare one. The board discussed the need for bids covering both the pump room and any additional electrical requirements in the building.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b> moved to authorize the board to obtain bids for electrical repairs in the pump room.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Karen Moorhead<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Steve Hoeffner<\/b> to prepare punch list of electrical needs. Board to solicit bids upon completion of the punch list.<\/p>\n<\/div>\n<\/div>\n<p><!-- WHOA EMAIL LIST --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">WHOA EMAIL LIST<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> raised concerns about access to the association email list in case the current manager becomes unavailable. <b>Rehj Hoeffner<\/b> explained that emails should always be sent from the official HOA Gmail account, not from personal emails, and confirmed that <b>Priscilla Elliott<\/b> already had the account credentials (though she had not realized it). After discussion, the board agreed <b>Karen Moorhead<\/b> would also receive the credentials.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>OUTCOME:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Consensus was reached; no motion required.<\/p>\n<\/div>\n<\/div>\n<p><!-- MEMBERSHIP SURVEY --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MEMBERSHIP SURVEY (RESERVES, BYLAWS, ETC.)<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> raised the idea of conducting a membership survey to gather input on reserves and to solicit opinions on potential bylaw changes. <b>Karen Moorhead<\/b> added that some members may want changes while others may not, but the feedback would be useful. <b>Rehj Hoeffner<\/b> noted that the Texas Legislature is considering new HOA requirements, including annual audits and governance oversight, though <b>Marnee Bolen<\/b> pointed out that such changes would not take effect for at least two years.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Marnee Bolen<\/b> emphasized that regardless of legislative action, the HOA\u2019s bylaws are already out of compliance with current state law and must be revised. She also highlighted quorum challenges. In response, <b>Rehj Hoeffner<\/b> observed that state law already governs even when bylaws are outdated.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion turned to mechanics of a survey. <b>Randal Hamilton<\/b> suggested each board member draft five questions to be compiled at the September meeting. <b>Marnee Bolen<\/b> requested circulation by email in advance; <b>Randal<\/b> noted group texts sometimes work better. <b>Karen<\/b> suggested SurveyMonkey at little\/no cost. Mailing requirements were also discussed, estimating under $400.<\/p>\n<p><!-- END OF POOL SEASON ACTIVITIES --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">END OF POOL SEASON ACTIVITIES &amp; CLOSING<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The board discussed whether to host an end-of-season pool party. <b>Marnee Bolen<\/b> reported resident interest but noted her own unavailability for the last two weekends in September. No board member committed to organizing, so consensus was reached not to hold a formal closing event this year, but to consider a Social Committee next season.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Labor Day Schedule: The board agreed the pool will remain open on Labor Day, Monday, September 1, despite being a normal Monday closure. Notice will be sent to members via email and posted on the website and Facebook.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b> moved to authorize the purchase of (2) $25 gift certificates for pool attendants Alan and Ky as thank-you gifts chargeable to pool expenses.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">&#8212;<\/p>\n<\/div>\n<\/div>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>AMENDMENT:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> moved to amend the amount from $25 to $50 each.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>\u00a0 \u00a0 \u00a0 Rehj Hoeffner<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>\u00a0 \u00a0 \u00a0 Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>AMENDED MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b> moved to authorize purchase of (2) $50 gift certificates for Alan and Ky, chargeable to pool expenses.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>\u00a0 \u00a0 \u00a0 Karen Moorhead<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>\u00a0 \u00a0 \u00a0 Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>NOTE:<\/b> A thank-you card will also be provided.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> to post Labor Day and Pool Closure on Website and send emails. <b>Marnee Bolen<\/b> to contact <b>Santiago Ramirez<\/b> for Facebook posting. <b>Randal Hamilton<\/b> to obtain bids from <b>Bucky Dobson<\/b> and others. Decision deferred to next meeting.<\/p>\n<\/div>\n<\/div>\n<p><!-- ARBORIST --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ARBORIST<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The board discussed tree conditions, including oak wilt, trimming, and liability risks from dead branches. <b>Priscilla Elliott<\/b> noted prior costly estimates. <b>Marnee Bolen<\/b> raised concerns about disease spread via unsanitized tools. Member <b>Ray Haiduk<\/b> noted liability risks from dead trees. <b>Rehj Hoeffner<\/b> emphasized budgeting for future tree work.<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>OUTCOME:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Due to limited funds, the board agreed to table tree trimming and removal until at least September or October, to revisit during next budget cycle.<\/p>\n<\/div>\n<\/div>\n<p><!-- ADJOURNMENT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Priscilla Elliott<\/b> moved to adjourn the meeting.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"text-align: right; font-size: 8pt; margin: 6px 0;\"><a style=\"color: #215e99; text-decoration: underline;\" href=\"#top\">Back to Top<\/a><\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><em>Meeting adjourned at 7:53 p.m.<\/em><br \/>\n<em>Meeting duration: 1:53 hours<\/em><\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<h5 id=\"august\" style=\"margin-left: 0!important; text-align: left!important; margin-bottom: 0!important;\"><span style=\"color: #003366;\">AUGUST MOTIONS<\/span><\/h5>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px; table-layout: fixed;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 3%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 57%;\">Motion<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Moved<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Second<\/th>\n<th style=\"padding: 4px 6px; white-space: nowrap; width: 5%;\">Vote<\/th>\n<th style=\"padding: 4px 6px; width: 7%;\">Finance<\/th>\n<th style=\"padding: 4px 6px; width: 7%;\">Budget<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Approve minutes as final draft<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Hold regular board meetings on the 2nd Thursday each month at 6:30 p.m.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Agreed to table water leak on Circle<\/td>\n<td style=\"padding: 4px 6px;\"><\/td>\n<td style=\"padding: 4px 6px;\"><\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\"><\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Ratify emergency email vote to transfer $10,000 from MM to checking account.<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Retain prior month\u2019s meeting recording.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">&#8212;<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">6<\/td>\n<td style=\"padding: 4px 6px;\">Approve pergola paint color \u201ccharcoal\u201d and fund from general funds.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">3-2-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">7<\/td>\n<td style=\"padding: 4px 6px;\">Pause further pergola deconstruction &amp; investigate duplicating prior structure.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">4-1-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">8<\/td>\n<td style=\"padding: 4px 6px;\">Authorize obtaining bids for electrical repairs in pump room.<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">9<\/td>\n<td style=\"padding: 4px 6px;\">Amend gift certificates from $25 to $50 each.<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">10<\/td>\n<td style=\"padding: 4px 6px;\">Approve purchase of (2) $50 gift certificates for Alan &amp; Ky as pool expenses.<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">11<\/td>\n<td style=\"padding: 4px 6px;\">Agreed to table arborist tree removal<\/td>\n<td style=\"padding: 4px 6px;\"><\/td>\n<td style=\"padding: 4px 6px;\"><\/td>\n<td style=\"padding: 4px 6px; white-space: nowrap;\"><\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h5 id=\"august\" style=\"margin-left: 0!important; text-align: left!important; margin-bottom: 0!important;\"><span style=\"color: #003366;\">AUGUST ACTIONS<\/span><\/h5>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 5%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 70%;\">Action<\/th>\n<th style=\"padding: 4px 6px; width: 25%;\">Assigned To<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Share sample nuisance letters with board<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Send 2nd dues collection letter by certified mail<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Gather bids for xeriscaping<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Confirm price on leak detection<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Arrange meeting with Buckie Dobson and Steve Hoeffner regarding pool issues<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">6<\/td>\n<td style=\"padding: 4px 6px;\">Purchase pool test steps<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">7<\/td>\n<td style=\"padding: 4px 6px;\">Discuss project scope and safety measures with pergola contractor<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">8<\/td>\n<td style=\"padding: 4px 6px;\">Prepare punch list of electrical needs<\/td>\n<td style=\"padding: 4px 6px;\">Steve Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">9<\/td>\n<td style=\"padding: 4px 6px;\">Solicit bids upon completion of electrical punch list<\/td>\n<td style=\"padding: 4px 6px;\">Board<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">10<\/td>\n<td style=\"padding: 4px 6px;\">Post Labor Day opening &amp; extended pool closure on website<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">11<\/td>\n<td style=\"padding: 4px 6px;\">Send Labor Day opening &amp; extended pool closure to email list<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">12<\/td>\n<td style=\"padding: 4px 6px;\">Post Extended pool closure date on Facebook<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">13<\/td>\n<td style=\"padding: 4px 6px;\">Obtain bids from Buckie Dobson and others for pool closure and tarp installation<\/td>\n<td style=\"padding: 4px 6px;\">Randal Hamilton<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">14<\/td>\n<td style=\"padding: 4px 6px;\">Create and send 5 survey questions to the Board before the next meeting.<\/td>\n<td style=\"padding: 4px 6px;\">Board<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span><\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 780px; margin: 0; font-family: 'Segoe UI', sans-serif; font-size: 16px; line-height: 1.6; color: #000;\"><!-- Title Block --><\/p>\n<h3 style=\"color: #4f81bd; margin-bottom: 20px;\">REPORTS<\/h3>\n<h4 style=\"margin-top: -10px; margin-bottom: 40px;\">SUPPORTING DOCUMENTS<\/h4>\n<p><span style=\"color: #4f81bd;\"><em><strong>Meeting Date:<\/strong> January 8, 2025<\/em><\/span><br \/>\n<span style=\"color: #4f81bd;\"><em><strong>Prepared by:<\/strong> Secretary\/Treasurer<\/em><\/span><\/p>\n<p><!-- Contents --><\/p>\n<h4 style=\"color: #4f81bd; border-bottom: 2px solid #4f81bd; padding-bottom: 4px;\">CONTENTS &amp; LINKED DOCUMENTS<\/h4>\n<ul style=\"margin: 15px 0 30px 25px;\">\n<li><strong>Secretary\u2019s Addendum<\/strong><br \/>\n<a style=\"color: #4f81bd; text-decoration: none;\" href=\"#addendum\">[Scroll down to Addendum]<\/a><\/li>\n<li><strong>Supporting Exhibits<\/strong>\n<ul style=\"margin-top: 6px;\">\n<li>Approved 2025 Budget<\/li>\n<li><a style=\"color: #4f81bd; text-decoration: none;\" href=\"#\">[Click Here to Open Inspection Report]<\/a><\/li>\n<li>2025 Election Policy<\/li>\n<li><a style=\"color: #4f81bd; text-decoration: none;\" href=\"#\">[Click Here to Open Invoice]<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- Addendum --><\/p>\n<h3 id=\"addendum\" style=\"color: #4f81bd; margin-top: 50px; margin-bottom: 20px;\">SECRETARY\u2019S ADDENDUM<\/h3>\n<h4 style=\"margin-top: -10px; margin-bottom: 40px;\">PROCEDURAL ERRORS AND GOVERNANCE CONCERNS<\/h4>\n<p><!-- ... rest of your content ... --> <!-- Footer --><\/p>\n<div style=\"text-align: right; color: #555; font-size: 14px; margin-top: 50px;\">Page 1 | 1<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span><\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- MEMBERS' COMMENTS --><\/p>\n<p style=\"margin: 2pt 0; font-size: 10pt; font-weight: bold; color: #215e99;\">MEMBERS\u2019 COMMENTS<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">A member asked if we considered shopping our insurance carrier. <b>Randal Hamilton<\/b> responded that the board had reviewed options in May and found current coverage competitive, but we remain open to shopping policies in the future.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> moved that regular board meetings be held on the second Thursday of each month until changed by the board.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Discussion: Regarding unkempt yards and weeds in the neighborhood. <b>Randal Hamilton<\/b> noted that the bylaws are silent on weeds, but <b>Rehj Hoeffner<\/b> clarified that the CCRs prohibit nuisances, which under city code includes vegetation over eight inches in height. <b>Rehj Hoeffner<\/b> further explained that CCRs vary slightly by section but contain similar nuisance clauses. She noted that enforcement is limited to legal action, which the board agreed is not practical, though sending certified letters copied to the city may be effective.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">Members also raised concerns about abandoned properties, trailers, and nuisance dogs. The board discussed that some issues fall under city code or animal control and that HOA authority is limited. <b>Randal Hamilton<\/b> asked <b>Rehj Hoeffner<\/b> to circulate sample letters for the board to consider as a strategy for nuisance enforcement.<\/p>\n<p><!-- ACTION BOX --><\/p>\n<div style=\"border: 1px solid #b0c9e8; background: #ffffff; margin: 6px auto 6px 80px; padding: 4px 8px; max-width: 560px; font-size: 10pt; line-height: 1.2; border-radius: 6px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> agreed to send sample letters to the board.<\/p>\n<\/div>\n<\/div>\n<p><!-- PRESIDENT'S REPORT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 10pt; font-weight: bold; color: #215e99;\">PRESIDENT\u2019S REPORT<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> reported that a beehive had been found in a sprinkler control valve and was removed by T&amp;J Farms of Slaton, Texas. The bees, including the queen, were safely relocated.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">He noted that the roof project is complete, but insurance has delayed release of retained depreciation until proof of payment was submitted. Treasurer <b>Rehj Hoeffner<\/b> promptly provided the cancelled check, which was sent to the insurance company.<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> confirmed the next board meeting will be held on Thursday, September 11, 2025, at the Groves Branch Library. <b>Priscilla Elliott<\/b> reported that the library is reserved for both September and October.<\/p>\n<\/div>\n<p><\/div><\/li><\/ul><\/div>[\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row el_id=&#8221;JULY&#8221;][vc_column]<div id=\"tab-6a15e1377ed5d\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>JULY 17, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Key Issues<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Regular Board Meeting<br \/>\n<\/b>Noticed Properly<br \/>\nQuorum Met<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Meeting Audio Recorded<\/strong><br \/>\n<b><\/b><strong>Submitted by:<\/strong><br \/>\nRehj Hoeffner<b><\/b><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved<\/strong>:<br \/>\nAugust 14, 2025<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Key Issues\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0; display: list-item;\">Minutes approved with two corrections<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Total funds $229,150.76; ~30 dues unpaid<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">$5,000 discretionary emergency maintenance fund approved<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Roofing invoice $11,920.49 approved<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Pool final invoice $4,451.88 paid (under protest)<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Marnee appointed staff supervisor<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">$4,000 pergola repair approved<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">STR guests: no pool access without homeowner<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Arborist decision tabled for comparable bids<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Plan to shift meetings to 2nd week monthly (formal vote pending)<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span><\/span><\/div><div class=\"tab-content\"><!-- Whisperwood HOA Minutes | August 14, 2025 --><br \/>\n<!-- Whisperwood HOA Minutes | August 14, 2025 --><br \/>\n<span style=\"color: #003366; font-size: 16pt; font-weight: bold; font-family: 'Segoe UI', Arial, sans-serif;\">WHISPERWOOD HOA<\/span><\/p>\n<div style=\"max-width: 900px; font-family: Segoe UI, Arial, sans-serif; font-size: 16px; line-height: 1.4; color: #222;\">\n<p style=\"margin: 0; font-size: 11pt; font-weight: bold; color: #000;\">BOARD MEETING MINUTES<\/p>\n<p style=\"margin: 0; line-height: 2 !important; font-size: 16pt; font-family: Tenorite,'Segoe UI',sans-serif; color: #000;\">August 14, 2025<\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99; font-style: italic;\">Groves Branch Library<\/span><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99; font-style: italic;\">6:00 PM<\/span><\/p>\n<p style=\"margin: 2pt 0; font-size: 10pt; font-style: italic; color: #000;\">Board Members Present:<\/p>\n<p style=\"margin: 2pt 0 8pt 0; font-size: 10pt; line-height: 1.35; color: #000;\"><b>Randal Hamilton<\/b>, President<br \/>\n<b>Karen Moorhead<\/b>, Vice President<br \/>\n<b>Rehj Hoeffner<\/b>, Secretary-Treasurer<br \/>\n<b>Priscilla Elliott, <\/b>Member at Large<br \/>\n<b>Marnee Bolen, <\/b>Member at Large<\/p>\n<p style=\"margin: 2pt 0 10pt 0; font-size: 10pt; color: #000;\">A few members of the Association were in attendance.<\/p>\n<p><!-- 1. CALL TO ORDER --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"margin: 0 0 10pt 20px; font-size: 12pt; color: #000;\">The meeting was called to order at 6:00 PM. Quorum was established with 5 of 5 directors present.<\/p>\n<p><!-- 2. GOVERNANCE --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE<\/p>\n<p style=\"margin: 0 0 10pt 20px; font-size: 12pt; color: #000;\"><b>Randal Hamilton<\/b> reminded members that governance is always the first order of business. He stated that any director may request an item be placed on the agenda, or one director with support from ten members can also have an item added. He emphasized that members are welcome to make comments during the designated comment period, but the Board has historically allowed member input throughout meetings.<\/p>\n<p><!-- 3. APPROVAL OF PREVIOUS MINUTES --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">APPROVAL OF PREVIOUS MINUTES<\/p>\n<p style=\"margin: 0 0 10pt 20px; font-size: 12pt; color: #000;\"><b>Randal Hamilton<\/b> confirmed that all directors had received the draft minutes for review. He mentioned that minutes are circulated in advance so any corrections may be made before the meeting. No specific changes were requested during the meeting.<\/p>\n<p style=\"margin-left: 20px; font-size: 9pt; font-weight: bold; color: #215e99;\"><em>Note on Draft Revisions:<\/em><\/p>\n<ul style=\"margin-left: 40px;\">\n<li><em><span style=\"color: #215e99; font-size: 9pt;\">The listing of member names in attendance was omitted.<\/span><\/em><\/li>\n<li><em><span style=\"color: #215e99; font-size: 9pt;\">The name of a pool attendant was replaced with her title for privacy reasons.<\/span><\/em><\/li>\n<li><em><span style=\"color: #215e99; font-size: 9pt;\">Other minor notations were removed based on differing statute interpretations and the principle that minutes are a record of what occurred, not a verbatim account of what was said.<\/span><\/em><\/li>\n<\/ul>\n<div style=\"border-left: 2px solid #4f81bd; margin: 6px 0 12px 100px; padding: 4px 0 4px 8px; font-size: 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 80px;\"><strong>MOTION:<\/strong><\/p>\n<p style=\"margin: 0; padding-left: 10px;\"><b>Marnee Bolen<\/b> moved that we approve the minutes as presented in final draft form.<\/p>\n<\/div>\n<div style=\"display: flex; margin-top: 4px;\">\n<p style=\"margin: 0; min-width: 80px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 10px;\"><b>Karen Moorhead<\/b><\/p>\n<\/div>\n<div style=\"display: flex; margin-top: 4px;\">\n<p style=\"margin: 0; min-width: 80px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 10px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p><!-- 4. MEMBERS COMMENTS --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MEMBERS COMMENTS<\/p>\n<p style=\"margin: 0 0 10pt 20px; font-size: 12pt; color: #000;\">A member asked if we considered shopping our insurance carrier. <b>Randal Hamilton<\/b> responded that the board had reviewed options in May and found current coverage competitive, but we remain open to shopping policies in the future.<\/p>\n<div style=\"border-left: 2px solid #4f81bd; margin: 6px 0 12px 100px; padding: 4px 0 4px 8px; font-size: 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 80px;\"><strong>MOTION:<\/strong><\/p>\n<p style=\"margin: 0; padding-left: 10px;\"><b>Randal Hamilton<\/b> moved that regular board meetings be held on the second Thursday of each month until changed by the board.<\/p>\n<\/div>\n<div style=\"display: flex; margin-top: 4px;\">\n<p style=\"margin: 0; min-width: 80px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 10px;\"><b>Marnee Bolen<\/b><\/p>\n<\/div>\n<div style=\"display: flex; margin-top: 4px;\">\n<p style=\"margin: 0; min-width: 80px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 10px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; font-size: 12pt; color: #000;\">Discussion of weeds, nuisance properties, trailers, and dogs. <b>Rehj Hoeffner<\/b> clarified CCRs prohibit nuisances (vegetation &gt;8 inches). Enforcement limited but certified letters copied to city may help. HOA authority limited to city code\/animal control.<\/p>\n<div style=\"border-left: 2px solid #4f81bd; margin: 6px 0 12px 100px; padding: 4px 0 4px 8px; font-size: 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 80px;\"><strong>ACTION:<\/strong><\/p>\n<p style=\"margin: 0; padding-left: 10px;\"><b>Rehj Hoeffner<\/b> to send sample nuisance enforcement letters to the board.<\/p>\n<\/div>\n<\/div>\n<p><!-- ... CONTINUES FOR ALL SECTIONS 5\u201316 IN SAME FORMAT ... --><\/p>\n<p style=\"margin: 6px 0; font-size: 10pt; font-style: italic;\"><em>Meeting adjourned at 7:53 PM (duration 1:53 hours).<\/em><\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span><\/span><\/div><div class=\"tab-content\"><\/p>\n<h3 style=\"margin-left: 0!important; text-align: left!important; margin-bottom: 0!important;\"><span style=\"color: #003366;\">MOTIONS<\/span><\/h3>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px; table-layout: fixed;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 3%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 53%;\">Motion<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Moved<\/th>\n<th style=\"padding: 4px 6px; width: 12%;\">Second<\/th>\n<th style=\"padding: 4px 6px; white-space: nowrap; width: 7%;\">Vote<\/th>\n<th style=\"padding: 4px 6px; width: 7%;\">Finance<\/th>\n<th style=\"padding: 4px 6px; width: 6%;\">Budget<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Approve minutes as amended<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Allocate up to $5,000 from operating reserves for discretionary maintenance, including pool house and bathroom repairs<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Approve payment of the roofing invoice in the amount of $11,920.49 from the pool house roofing fund<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Appoint Marnee Bolen as point person for employee supervision, including hire and termination authority<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Terminate employment of the pool supervisor (failed for lack of second)<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\"><\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">6<\/td>\n<td style=\"padding: 4px 6px;\">Approve delegation of pool chemical responsibilities to Rehj and Steve Hoeffner and twice-daily brushing during plaster curing<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">7<\/td>\n<td style=\"padding: 4px 6px;\">Classify nightly rentals (Airbnb\/Vrbo) as guests without pool access unless accompanied by the homeowner<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">8<\/td>\n<td style=\"padding: 4px 6px;\">Accept Steve Fleetwood\u2019s $4,000 pergola repair bid with no further bids to be solicited<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px;\">Rehj Hoeffner<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">9<\/td>\n<td style=\"padding: 4px 6px;\">Table arborist decision until comparable bids are received<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">Yes<\/td>\n<td style=\"padding: 4px 6px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">10<\/td>\n<td style=\"padding: 4px 6px;\">Adjourn the meeting<\/td>\n<td style=\"padding: 4px 6px;\">Priscilla Elliott<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<td style=\"padding: 4px 6px;\">5-0-0<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<td style=\"padding: 4px 6px;\">\u2014<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h3 style=\"margin-left: 0!important; text-align: left!important; margin-bottom: 0!important;\"><span style=\"color: #003366;\">ACTIONS<\/span><\/h3>\n<div class=\"whoa-table-wrap\" style=\"max-width: 900px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important; margin-top: -6px!important; font-size: 12px;\">\n<table class=\"whoa-table\" style=\"width: 900px; border-collapse: collapse; font-size: 12px;\">\n<thead style=\"font-size: 11px;\">\n<tr>\n<th style=\"padding: 4px 6px; width: 5%;\">#<\/th>\n<th style=\"padding: 4px 6px; width: 70%;\">Action<\/th>\n<th style=\"padding: 4px 6px; width: 25%;\">Assigned To<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 4px 6px;\">1<\/td>\n<td style=\"padding: 4px 6px;\">Prepare clubhouse renovation punch list and scope of work<\/td>\n<td style=\"padding: 4px 6px;\">Karen Moorhead<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">2<\/td>\n<td style=\"padding: 4px 6px;\">Assist with pool servicing (chemicals, brushing)<\/td>\n<td style=\"padding: 4px 6px;\">Rehj &amp; Steve Hoeffner<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">3<\/td>\n<td style=\"padding: 4px 6px;\">Coordinate pool staffing, schedules, and payroll<\/td>\n<td style=\"padding: 4px 6px;\">Marnee Bolen<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">4<\/td>\n<td style=\"padding: 4px 6px;\">Bid and repair pergola per Steve Fleetwood contract<\/td>\n<td style=\"padding: 4px 6px;\">Steve Fleetwood<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 4px 6px;\">5<\/td>\n<td style=\"padding: 4px 6px;\">Obtain comparable arborist bids for tree trimming\/removal<\/td>\n<td style=\"padding: 4px 6px;\">Board<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span><\/span><\/div><div class=\"tab-content\"><\/p>\n<h3 style=\"margin-left: 0!important; text-align: left!important;\"><span style=\"color: #003366;\">MOTIONS<\/span><\/h3>\n<div class=\"whoa-table-wrap\" style=\"max-width: 1200px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important;\">\n<table class=\"whoa-table\" style=\"width: 100%; margin-left: 0!important; margin-right: auto!important;\">\n<caption style=\"caption-side: top; text-align: left!important;\">Motions<\/caption>\n<thead>\n<tr>\n<th>#<\/th>\n<th>Motion<\/th>\n<th>Moved<\/th>\n<th>Seconded<\/th>\n<th>Vote<\/th>\n<th>Financial<\/th>\n<th>Budgeted<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>1<\/td>\n<td>Approve minutes as final draft<\/td>\n<td>Marnee Bolen<\/td>\n<td>Karen Moorhead<\/td>\n<td>5-0-0<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>2<\/td>\n<td>Hold regular board meetings on 2nd Thursday each month at 6:30 p.m.<\/td>\n<td>Randal Hamilton<\/td>\n<td>Marnee Bolen<\/td>\n<td>5-0-0<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>3<\/td>\n<td>Tabled water leak on Circle<\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>4<\/td>\n<td>Ratify emergency email motion to transfer $10,000 from money market to checking account.<\/td>\n<td>Rehj Hoeffner<\/td>\n<td>Karen Moorhead<\/td>\n<td>5-0-0<\/td>\n<td>Yes<\/td>\n<td>N\/A<\/td>\n<\/tr>\n<tr>\n<td>5<\/td>\n<td>Retain prior month\u2019s meeting recording.<\/td>\n<td>Randal Hamilton<\/td>\n<td>Karen Moorhead<\/td>\n<td>5-0-0<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>6<\/td>\n<td>Approve pergola paint color \u201ccharcoal\u201d and fund from general funds.<\/td>\n<td>Randal Hamilton<\/td>\n<td>Marnee Bolen<\/td>\n<td>3-2-0<\/td>\n<td>Yes<\/td>\n<td>No<\/td>\n<\/tr>\n<tr>\n<td>7<\/td>\n<td>Pause further pergola deconstruction and investigate duplicating prior structure.<\/td>\n<td>Randal Hamilton<\/td>\n<td>Marnee Bolen<\/td>\n<td>4-1-0<\/td>\n<td>Yes<\/td>\n<td>No<\/td>\n<\/tr>\n<tr>\n<td>8<\/td>\n<td>Authorize obtaining bids for electrical repairs in pump room.<\/td>\n<td>Marnee Bolen<\/td>\n<td>Karen Moorhead<\/td>\n<td>5-0-0<\/td>\n<td>Yes<\/td>\n<td>No<\/td>\n<\/tr>\n<tr>\n<td>9<\/td>\n<td>Amend gift certificates from $25 to $50 each.<\/td>\n<td>Randal Hamilton<\/td>\n<td>Rehj Hoeffner<\/td>\n<td>5-0-0<\/td>\n<td>Yes<\/td>\n<td>Yes<\/td>\n<\/tr>\n<tr>\n<td>10<\/td>\n<td>Approve purchase of two (2) $50 gift certificates for Alan and Ky, chargeable to pool expenses.<\/td>\n<td>Marnee Bolen<\/td>\n<td>Karen Moorhead<\/td>\n<td>5-0-0<\/td>\n<td>Yes<\/td>\n<td>Yes<\/td>\n<\/tr>\n<tr>\n<td>11<\/td>\n<td>Table arborist tree removal<\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div class=\"whoa-table-wrap\" style=\"max-width: 1200px; margin-left: 0!important; margin-right: auto!important; padding-left: 0!important; text-align: left!important;\">\n<table class=\"whoa-table\" style=\"width: 100%; margin-left: 0!important; margin-right: auto!important;\">\n<caption style=\"caption-side: top; text-align: left!important;\">Actions<\/caption>\n<thead>\n<tr>\n<th>#<\/th>\n<th>Action<\/th>\n<th>Assigned To<\/th>\n<th>Completed<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>1<\/td>\n<td>Share sample nuisance letters with board<\/td>\n<td>Rehj Hoeffner<\/td>\n<td>Yes<\/td>\n<\/tr>\n<tr>\n<td>2<\/td>\n<td>Send 2nd dues collection letter by certified mail<\/td>\n<td>Rehj Hoeffner<\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>3<\/td>\n<td>Gather bids for xeriscaping<\/td>\n<td>Karen Moorhead<\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>4<\/td>\n<td>Confirm price on leak detection<\/td>\n<td>Randal Hamilton<\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>5<\/td>\n<td>Arrange meeting with Buckie Dobson and Steve Hoeffner regarding pool issues<\/td>\n<td>Randal Hamilton<\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>6<\/td>\n<td>Purchase pool test steps<\/td>\n<td>Rehj Hoeffner<\/td>\n<td>Yes<\/td>\n<\/tr>\n<tr>\n<td>7<\/td>\n<td>Discuss project scope and safety measures with pergola contractor<\/td>\n<td>Randal Hamilton<\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>8<\/td>\n<td>Prepare punch list of electrical needs<\/td>\n<td>Steve Hoeffner<\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>9<\/td>\n<td>Solicit bids upon completion of electrical punch list<\/td>\n<td>Board<\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>10<\/td>\n<td>Post Labor Day opening &amp; extended pool closure on website<\/td>\n<td>Rehj Hoeffner<\/td>\n<td>Yes<\/td>\n<\/tr>\n<tr>\n<td>11<\/td>\n<td>Send Labor Day opening &amp; extended pool closure to email list<\/td>\n<td>Rehj Hoeffner<\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>12<\/td>\n<td>Post Extended pool closure date on Facebook<\/td>\n<td>Marnee Bolen<\/td>\n<td>Yes<\/td>\n<\/tr>\n<tr>\n<td>13<\/td>\n<td>Obtain bids from Buckie Dobson and others for pool closure and tarp installation<\/td>\n<td>Randal Hamilton<\/td>\n<td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div><\/div>\n<div><\/div>\n<div><\/div>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span><\/span><\/div><div class=\"tab-content\"><!-- Whisperwood HOA Minutes | August 14, 2025 --><\/p>\n<div style=\"max-width: 900px; font-family: Segoe UI, Arial, sans-serif; font-size: 16px; line-height: 1.4; color: #222;\"><!-- CALL TO ORDER --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\">The meeting was called to order at 6:00 PM. Quorum was established with <b>5 of 5 directors<\/b> present.<\/p>\n<p><!-- GOVERNANCE --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> reminded members that governance is always the first order of business. He stated that any director may request an item be placed on the agenda, or one director with support from ten members can also have an item added. He emphasized that members are welcome to make comments during the designated comment period, but the Board has historically allowed member input throughout meetings.<\/p>\n<p><!-- APPROVAL OF PREVIOUS MINUTES --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">APPROVAL OF PREVIOUS MINUTES<\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><b>Randal Hamilton<\/b> confirmed that all directors had received the draft minutes for review. He mentioned that minutes are circulated in advance so any corrections may be made before the meeting. No specific changes were requested during the meeting.<\/p>\n<p style=\"margin-left: 20px; font-size: 9pt; font-weight: bold; color: #215e99;\"><em>Note on Draft Revisions:<\/em><\/p>\n<ul style=\"margin-left: 40px; font-size: 9pt; color: #215e99;\">\n<li><em>The listing of member names in attendance was omitted.<\/em><\/li>\n<li><em>The name of a pool attendant was replaced with her title for privacy reasons.<\/em><\/li>\n<li><em>Other minor notations were removed based on differing statute interpretations and the principle that minutes are a record of what occurred, not a verbatim account of what was said.<\/em><\/li>\n<\/ul>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"border-left: 2px solid #4f81bd; background: #fff; margin: 4px 0 8px 100px; padding: 2px 0 2px 8px; font-size: 14px; line-height: 1.3;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 80px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 10px;\"><b>Marnee Bolen<\/b> moved that we approve the minutes as presented in final draft form.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 80px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 10px;\"><b>Karen Moorhead<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 80px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 10px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<\/div>\n<p><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;JUNE&#8221;][vc_column]<div id=\"tab-6a15e1377f1ae\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>JUNE 5-6, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-june, #minutes-june thead, #minutes-june tbody, #minutes-june tr, #minutes-june th, #minutes-june td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-june thead { display:none !important; }<br \/>    #minutes-june td { padding:10px 12px !important; }<br \/>    #minutes-june td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-june\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/><\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Motions\/Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Regular Board Meeting (Continued Session)<\/b><br \/>\n<strong>Date:<\/strong> June 5 &amp; 6, 2025<br \/>\n<strong>Location:<\/strong><br \/>\nJune 5 &#8211; Groves Branch Library;<br \/>\nJune 6 \u2013 Whisperwood Pool<br \/>\n<strong>Time:<\/strong> 6:00 PM<br \/>\n<strong>Quorum:<\/strong> Present<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Notice Posted\/Emails Out:<\/strong> May 30, 2025 1:34PM<br \/>\n<strong>Notice\/Agenda:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/Jun-5.jpg\" target=\"_blank\" rel=\"noopener\">View Agenda<\/a><br \/>\n(Insufficient per \u00a7209.0051)<br \/>\n<strong>Minutes PDF:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/06.05_06.25_Minutes_Final.pdf\" target=\"_blank\" rel=\"noopener\">View Minutes PDF<\/a><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Recorded and Submitted by:<\/strong> Marnee Bolen (Member at Large, acting recorder)<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Status:<\/strong> Approved on July 17, 2025 \u2013 Secretary Declines Attestation due to insufficient agenda notice of Attorney Attendance and Waiver Presentation.<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Motions\/Actions\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li><strong>Add Rules<\/strong> to Waiver Draft \u2013 Passed (3-2-0)<\/li>\n<li><strong>Pay<\/strong> Invoice #1040 Pool Equipment Detection \u2013 $11,307.80 \u2013 Passed (5-0-0)<\/li>\n<li><strong>Pay<\/strong> Invoice #1044 Electric Box Upgrade \u2013 $1,646.88 \u2013 Passed (5-0-0)<\/li>\n<li><strong>Pay<\/strong> Invoice #1045 Lighting\/Flow Meter\/Tree Repair \u2013 $4,451.88 \u2013 Passed (5-0-0)<\/li>\n<li><strong>Accept<\/strong> May 1 and May 6 Meeting Minutes \u2013 Passed (5-0-0)<\/li>\n<li><strong>Approve<\/strong> Signage Purchase (up to $400) and Vendor Selection \u2013 Passed (5-0-0)<\/li>\n<li><strong>Amend<\/strong> 2025 Budget to Redirect $20,000 from Reserves \u2013 Passed (5-0-0)<\/li>\n<li><strong>Authorize<\/strong> Continued Pressure Testing of Return Lines \u2013 Passed (5-0-0)<\/li>\n<li><strong>Ratify<\/strong> All Email Votes Listed \u2013 Passed (5-0-0)<\/li>\n<li><strong>Move<\/strong> July Meeting to July 17 \u2013 Passed (5-0-0)<\/li>\n<li><strong>Table<\/strong> Operating Reserve Decision \u2013 Passed (5-0-0)<\/li>\n<li><strong>Reimburse<\/strong> Signage ($156.52), Office Supplies ($41.01, $19.23) \u2013 Passed (5-0-0)<\/li>\n<li><strong>Authorize Payments<\/strong> to Mitch ($490) and Caleb Dobson ($200) \u2013 Passed (5-0-0)<\/li>\n<li><strong>Open Pool<\/strong> June 14 at 10 AM \u2013 Passed (5-0-0)<\/li>\n<li><strong>Hire<\/strong> Oasis West for Startup and Maintenance \u2013 Passed (5-0-0)<\/li>\n<li><strong>Hire Staff<\/strong> (3\u20134 attendants; $15\/hr attendants, $20\/hr manager) \u2013 Passed (5-0-0)<\/li>\n<li><strong>Allocate<\/strong> Roof Funds + Approve Patriot Roofing Invoice $11,015 \u2013 Passed (5-0-0)<\/li>\n<li><strong>Release<\/strong> Pool Surround Funds and Reallocate Lighting Budget \u2013 Passed (5-0-0)<\/li>\n<li><strong>Ratify<\/strong> Pool Lighting &amp; Landscaping Expenditure \u2013 Passed (5-0-0)<\/li>\n<li><strong>Adjourn<\/strong> Meeting \u2013 Passed (5-0-0)<\/li>\n<\/ul>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 8px 0;\" \/>\n<p><strong>Action Items:<\/strong><\/p>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: circle; list-style-position: outside;\">\n<li>Address Google Maps listing showing pool at 107 N Vicksburg (private address).<\/li>\n<li>Karen Moorhead to obtain bids for arborist and tree soil repair.<\/li>\n<li>Board to review operating reserve allocation at future meeting.<\/li>\n<li>Secretary Addendum filed documenting notice defect and refusal to attest.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Top links --><br \/>\n<!-- Mobile-only images --><\/p>\n<div class=\"pdf-mobile\"><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_1-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_2-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_3-1.jpg\" alt=\"Minutes Page 3\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_4-1.jpg\" alt=\"Minutes Page 4\" \/><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_5.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_6.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_7.jpg\" alt=\"Minutes Page 7\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_8.jpg\" alt=\"Minutes Page 8\" \/><\/div>\n<div style=\"font-family: 'Segoe UI', sans-serif; max-width: 900px; line-height: 1.45; font-size: 12px;\"><!-- HEADER --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Board Meeting Minutes<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">June 5, 2025<\/p>\n<\/div>\n<p><!-- DOWNLOAD BOX --><\/p>\n<div style=\"background: #f8f9fc; border: 1px solid #dbe3ef; border-radius: 8px; padding: 12px; margin-bottom: 20px; display: inline-block;\">\n<p style=\"margin: 0; font-size: 10px;\"><strong>These minutes have been stylized for the website.<\/strong><br \/>\n<a style=\"color: #215e99; font-weight: bold; text-decoration: none;\" href=\"https:\/\/whoalubbock.org\/path\/to\/June5Minutes.pdf\">Click here to download the PDF<\/a>.<\/p>\n<\/div>\n<p><!-- LOCATION \/ TIME --><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99;\">Groves Branch Library<\/span><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99;\">6:01 PM \u2013 6:56 PM (Paused Due to Severe Weather)<\/span><\/p>\n<p><!-- MAIN BODY --><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI', Arial, sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\"><!-- ATTENDEES --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDEES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Board Members Present:<\/strong><br \/>\n<strong>Randal Hamilton<\/strong>, President<br \/>\n<strong>Karen Moorhead<\/strong>, Vice President<br \/>\n<strong>Renee Guthrie<\/strong> by Proxy for <strong>Rehj Hoeffner<\/strong>, Secretary\/Treasurer<br \/>\n<strong>Marnee Gamble Bolen<\/strong>, Member at Large (recording the minutes)<br \/>\n<strong>Priscilla Elliott<\/strong>, Member at Large<\/p>\n<p style=\"padding-left: 40px;\">General members of the association attended.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"padding-left: 40px;\">The meeting was called to order at <strong>6:01 PM<\/strong> by <strong>Randal Hamilton<\/strong>. A quorum was present.<\/p>\n<p><!-- GOVERNANCE ISSUES --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE ISSUES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> moved Agenda Item #13, <em>Waiver or Notices<\/em>, to the beginning of the meeting to accommodate attorney <strong>Mike Carper<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Mike Carper<\/strong> provided an overview of the bylaws, describing them as outdated and in need of attention.<br \/>\nHe discussed the following points:<\/p>\n<ul style=\"padding-left: 70px; margin-top: 4px;\">\n<li>The HOA has an obligation to enforce rules and restrict access to members and their guests.<\/li>\n<li>An attendant is unnecessary and does not provide liability protection; a lifeguard offers more but is not required.<\/li>\n<li>A waiver provides a layer of protection but will not prevent a lawsuit.<\/li>\n<li>Members must be notified of any rule changes.<\/li>\n<\/ul>\n<p><!-- MOTION BOX \u2013 Add Rules to Waiver --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to add the rules to the back of the Waiver drafted by <strong>Mr. Carper<\/strong>.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed (3-2-0)<\/strong> \u2014 <strong>Renee Guthrie<\/strong> and <strong>Priscilla Elliott<\/strong> voted no.<\/p>\n<\/div>\n<\/div>\n<p><!-- POOL RENOVATION REPORT MOVED UP --><\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> moved Agenda Item #10, <em>Pool Renovation Report<\/em>, forward to accommodate contractor<br \/>\n<strong>Buckie Dobson<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Buckie Dobson<\/strong> reported the following:<\/p>\n<ul style=\"padding-left: 70px; margin-top: 4px;\">\n<li>The pool is ready and running.<\/li>\n<li>For the first 30 days after new plaster, chlorine must be kept slightly lower than normal, sides must be brushed daily, and the<br \/>\nrobot should not be used\u2014only vacuuming.<\/li>\n<li>He recommended hiring <strong>Mitch with Oasis West<\/strong> for maintenance.<\/li>\n<li>Two leaks\u2014one in the pump aggregate and one at the skimmers\u2014were repaired.<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">The Board previously voted (May 19, 2025) to install an autofill pump; however, installation would have delayed the pool opening. Because the plastering had already been completed before the approval was communicated, the work will be performed at season end. <strong>Buckie<\/strong> will honor the original quote of <strong>$6,162.50 (including tax)<\/strong>.<\/p>\n<p><!-- MEETING PAUSE --><\/p>\n<p style=\"padding-left: 40px; margin-top: 14px;\">At <strong>6:56 PM<\/strong>, due to severe weather and tornado warnings, <strong>Randal Hamilton<\/strong> paused the meeting and announced continuation on <strong>June 6, 2025 at 6:00 PM<\/strong> at the pool.<\/p>\n<div style=\"font-family: 'Segoe UI', sans-serif; max-width: 900px; line-height: 1.45; font-size: 12px;\"><!-- HEADER --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Board Meeting Minutes \u2014 Continued Session<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">June 6, 2025<\/p>\n<\/div>\n<p><!-- LOCATION \/ TIME --><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99;\">Whisperwood Pool<\/span><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99;\">6:00 PM \u2013 Adjournment<\/span><\/p>\n<p><!-- MAIN BODY --><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI', Arial, sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\"><!-- ATTENDEES --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDEES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Board Members Present:<\/strong><br \/>\n<strong>Randal Hamilton<\/strong>, President<br \/>\n<strong>Karen Moorhead<\/strong>, Vice President<br \/>\n<strong>Renee Guthrie<\/strong> by Proxy for <strong>Rehj Hoeffner<\/strong>, Secretary\/Treasurer<br \/>\n<strong>Marnee Gamble Bolen<\/strong>, Member at Large (recording the minutes)<br \/>\n<strong>Priscilla Elliott<\/strong>, Member at Large<\/p>\n<p style=\"padding-left: 40px;\">General members of the association attended (names not recorded).<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE ISSUES (Continued)<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> resumed discussion under Agenda Item #10, <em>Pool Renovation Report<\/em>, and noted that<br \/>\nseveral prior email votes did not include tax amounts. Motions were made to correct this.<\/p>\n<p><!-- MOTION 1 --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 12px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong> moved to pay Invoice 1040 in the original amount of $10,446.00 and add tax of $861.60 for a total of <strong>$11,307.80<\/strong>.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION 2 --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 12px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong> moved to pay Invoice 1044 in the original amount of $1,550.00 and add tax of $96.88 for a total of <strong>$1,646.88<\/strong>.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION 3 --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 12px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong> moved to pay Invoice 1045 in the original amount of $4,190.00 and add tax of $261.88 for a total of <strong>$4,451.88<\/strong>.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- GOOGLE ADDRESS NOTE --><\/p>\n<p style=\"padding-left: 40px;\">A brief discussion was held noting that Google erroneously lists the Whisperwood pool address as<br \/>\n<strong>107 N Vicksburg<\/strong>, which is <strong>Randal Hamilton\u2019s<\/strong> personal address.<\/p>\n<p><!-- APPROVAL OF PRIOR MINUTES --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">APPROVAL OF PREVIOUS MEETING MINUTES<\/p>\n<p style=\"padding-left: 40px;\"><strong>January 21, 2025 Annual Meeting Minutes:<\/strong> Tabled.<\/p>\n<p><!-- MOTIONS: MAY 1, MAY 6 --><\/p>\n<div style=\"padding-left: 40px;\">\n<p><strong>May 1, 2025 Board Meeting Minutes<\/strong><\/p>\n<p><!-- Motion Box --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 8px 0 14px 40px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to approve the May 1, 2025 minutes as revised.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><strong>May 6, 2025 Special Meeting Minutes<\/strong><\/p>\n<p><!-- Motion Box --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 8px 0 14px 40px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to approve the May 6, 2025 Special Meeting Minutes as revised.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<p><!-- MEMBERSHIP COMMENTS --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MEMBERSHIP COMMENTS<\/p>\n<p style=\"padding-left: 40px;\">None.<\/p>\n<p><!-- EMAIL VOTES --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">EMAIL VOTES<\/p>\n<p><!-- a. Signage --><\/p>\n<p style=\"padding-left: 40px;\"><strong>a. Signage<\/strong><\/p>\n<p style=\"padding-left: 60px;\">The Board took the following email votes:<\/p>\n<p><!-- Motion 1 --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 8px 18px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION1:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved that the Board approve the unbudgeted purchase of updated signage for the Whisperwood pool facility for the 2025 season, not to exceed $400, due to the current signage being faded, outdated, and incorrect. <strong>Marnee Bolen<\/strong> further moved that she be authorized to obtain quotes, coordinate design and wording of the signage, and submit final proofs for board review and approval prior to purchase.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- Motion 2 --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 8px 18px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION2:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved that the Board review and vote to select one of the following vendors for the purchase of two (2) 4\u2019x2\u2019 omegabond pool signs (with holes punched in each corner and an additional hole at the top and bottom) for the 2025 season, based on cost and turnaround time:<br \/>\nAll Star Signs &#8211; $375 each, 7-10 day turnaround<br \/>\nFastsigns &#8211; $155 each + $25.58 tax = $167.70 each, 3-4 day turnaround<br \/>\nSigns on the Go &#8211; $73.31 each + $4.95 tax = $156.52 each, 2-3 day turnaround<br \/>\nThe selected vendor would be authorized to fulfill the order upon board approval of the final signage design.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- b. 2025 Budget Amendment re Capital Reserves --><\/p>\n<p style=\"padding-left: 40px; margin-top: 14px;\"><strong>b. 2025 Budget Amendment re Capital Reserves<\/strong><\/p>\n<p style=\"padding-left: 60px;\">The Board took the following email votes:<\/p>\n<p><!-- Motion 3 --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 8px 18px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION3:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Rehj Hoeffner<\/strong> moved that the Board amend the 2025 operating budget to eliminate the $20,000 contribution to capital reserves originally allocated for this year. $1,500 will be allocated for the wiring repair, $5,800 for the autofill, and $10,441.00 for the additional leak repair. These funds will be redirected to the Pool Renovation Fund, with the remainder allocated to the Roof Repair Fund.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- Motion 4 --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 8px 18px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION4:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to approve the continued pressure testing and repair of the pool\u2019s return lines and for it to be paid with the reallocated funds from the current budget to the Pool Renovation Fund<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p><!-- PRESIDENT\u2019S REPORT --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PRESIDENT\u2019S REPORT<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> requested rescheduling the July 3 meeting to July 17 to ensure availability of<br \/>\n<strong>Karen Moorhead.<\/strong><\/p>\n<p><!-- Motion Box \u2013 Reschedule July Meeting --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to reschedule the July meeting to July 17.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\">Insurance policy was renewed. Sprinkler leaks were detected and repaired.<\/p>\n<p><!-- TREASURER\u2019S REPORT --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">TREASURER\u2019S REPORT<\/p>\n<p style=\"padding-left: 40px;\">Treasurer\u2019s Report presented. <strong>Priscilla Elliott<\/strong> noted additional dues payments incoming.<\/p>\n<p><!-- OPERATING RESERVE --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">OPERATING RESERVE<\/p>\n<p style=\"padding-left: 40px;\">Discussion held regarding the $140,000 operating reserve.<\/p>\n<p><!-- Motion Box \u2013 Table Operating Reserve --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to table voting.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- OUTSTANDING BILLS --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">OUTSTANDING BILLS<\/p>\n<div style=\"padding-left: 40px;\">\n<p><strong>1. Signage Purchase<\/strong><\/p>\n<p><!-- Motion --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 8px 0 12px 40px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong> moved to reimburse <strong>Marnee Bolen<\/strong> for $156.52 in signage expenses.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><strong>2. Office Depot Receipt \u2014 $41.01<\/strong><\/p>\n<p><!-- Motion --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 8px 0 12px 40px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong> moved to reimburse <strong>Randal Hamilton<\/strong> for $41.01.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><strong>3. Office Depot Receipt \u2014 $19.23<\/strong><\/p>\n<p><!-- Motion --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 8px 0 12px 40px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to reimburse <strong>Karen Moorhead<\/strong> for $19.23.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><strong>4. Mitch \u2013 Startup Maintenance ($490)<\/strong><\/p>\n<p><!-- Motion --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 8px 0 12px 40px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong> moved to pay <strong>Mitch<\/strong> $490 for startup maintenance services.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><strong>5. Caleb Dobson \u2013 Startup Services ($200)<\/strong><\/p>\n<p><!-- Motion --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 8px 0 12px 40px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to pay <strong>Caleb<\/strong> $200 for services performed prior to contract discussions.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<p><!-- POOL OPENING REQUIREMENTS --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL OPENING REQUIREMENTS<\/p>\n<p style=\"padding-left: 40px;\"><strong>Pool Opening Date:<\/strong> June 14, 2025 at 10:00 AM.<\/p>\n<p><!-- Motion --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to open the pool on June 14 at 10 AM.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\">Three weekly maintenance quotes were received, but only <strong>Oasis West<\/strong> provided a quote for required startup work.<\/p>\n<p><!-- Motion \u2013 Hire Oasis West --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong> moved to hire <strong>Oasis West<\/strong> for startup and weekly maintenance.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- ATTENDANTS \/ POOL STAFF --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDANTS \/ DAILY SERVICE<\/p>\n<p style=\"padding-left: 40px;\"><strong>Pool Attendant Candidates:<\/strong> Madeline Davis, Katrina Martinez, and Alan Mendoza.<\/p>\n<p style=\"padding-left: 40px;\">Hourly rates discussed: $15\/hour for attendants, $20\/hour for manager-level.<\/p>\n<p><!-- Motion \u2013 Hire 3 or 4 Attendants --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong> moved to hire three (possibly four) attendants.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- Motion \u2013 Grant Hiring Authority --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to grant <strong>Karen Moorhead<\/strong> and <strong>Priscilla Elliott<\/strong><br \/>\nthe authority to hire pool staff.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- WAIVERS OR NOTICES --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">WAIVERS OR NOTICES<\/p>\n<p style=\"padding-left: 40px;\">See discussion under June 5 minutes.<\/p>\n<p><!-- ROOF ALLOCATION --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ROOF ALLOCATION<\/p>\n<p style=\"padding-left: 40px;\">The Board reviewed email motions dated June 5 regarding roof allocations.<\/p>\n<p><!-- Motion 1 \u2013 Additional Allocation --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to allocate an additional <strong>$2,891.32<\/strong> from the General Operating Account<br \/>\nto the Capital Fund for the roof project (total allocation: $5,100.32).<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- Motion 2 \u2013 Exception Report --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to accept the Exception Report regarding the $500 discrepancy in the Patriot Roofing<br \/>\ncontract due to gable replacement work.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- Motion 3 \u2013 Approve Roof Payment --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to approve payment of <strong>$11,015.00<\/strong> to Patriot Roofing,<br \/>\nnoting the insurance reimbursement of $5,914.68 already received.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- MOVE MONEY FROM SURROUND TO POOL FUND --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MOVE MONEY FROM SURROUND TO POOL FUND<\/p>\n<p><!-- Motion 1 \u2013 Release $5,941.34 --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to release <strong>$5,941.34<\/strong> from the Pool Surround Fund<br \/>\nback to the General Operating Account.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- Motion 2 \u2013 Reallocate Autofill Funds --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to release the prior allocation for the pool autofill and instead allocate up to<br \/>\n<strong>$4,451.88<\/strong> for additional lighting and landscaping improvements at the pool facility.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Karen Moorhead<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- Motion \u2013 Ratification --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 18px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to ratify the expenditure of <strong>$4,451.88<\/strong> for pool lighting and landscaping,<br \/>\nand release the prior allocation for the pool autofill system.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- OTHER ITEMS --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL HOUSE RENOVATION<\/p>\n<p style=\"padding-left: 40px;\">None.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PERGOLA RENOVATION<\/p>\n<p style=\"padding-left: 40px;\">None.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL ACCESS \/ SIGNUP<\/p>\n<p style=\"padding-left: 40px;\">Computer program is ready to launch. Computer to be kept in the locked clubhouse.<br \/>\nReplacement keycards will cost <strong>$25<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\">Employees will use a shared code; each board member will receive an individual access code.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">FOR-PROFIT RESTRICTIONS<\/p>\n<p style=\"padding-left: 40px;\">Tabled for 2025 season.<\/p>\n<p><!-- ARBORIST --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ARBORIST<\/p>\n<p style=\"padding-left: 40px;\">Additional soil is needed around a tree at the pool deck due to gaps between the surround.<br \/>\n<strong>Karen Moorhead<\/strong> will obtain arborist bids. <strong>Marnee Bolen<\/strong> will investigate bug treatment options.<\/p>\n<p><!-- ADJOURNMENT --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<p><!-- Motion --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 10px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 18px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to adjourn.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Renee Guthrie<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\">Meeting adjourned at <strong>8:02 PM<\/strong>.<\/p>\n<p><strong>Recorded and submitted by:\u00a0 <\/strong>Marnee Bolen, Member at Large<\/p>\n<p><strong>Approved on<\/strong>: July 17, 2025<\/p>\n<p><strong>Attested by<\/strong>: \u00a0None \u2013 Secretary declines attestation<\/p>\n<p><strong>Addendum Filed:<\/strong><\/p>\n<p>A formal Secretary Addendum has been filed and is attached immediately following these minutes, or electronically accessed <a href=\"https:\/\/whoalubbock.org\/?page_id=9510&amp;preview_id=9510&amp;preview_nonce=69125438f4&amp;_thumbnail_id=-1&amp;preview=true\">here<\/a> on the Report Tab for this meeting.\u00a0 The Addendum documents notice defects, procedural issues, along with exhibits and forms part of the official corporate record.<\/p>\n<p><strong>Secretary\u2019s Statement:<\/strong><\/p>\n<p>During record preparation for turnover, it was determined that the June 5, 2025 agenda did not provide required notice of the attorney\u2019s attendance or the liability waiver discussion as required under <a href=\"https:\/\/texas.public.law\/statutes\/tex._prop._code_section_209.0051\">Texas Property Code \u00a7209.0051(e).<\/a> This procedural defect and refusal to attest is documented for accuracy under and made pursuant to the fiduciary duty to maintain accurate corporate records in compliance with <a href=\"https:\/\/texas.public.law\/statutes\/tex._bus._orgs._code_section_22.351\">Texas Business Organizations Code \u00a722.351<\/a> and is a required function of the Secretary.<\/p>\n<p>The undersigned Secretary respectfully declines to sign or attest to these minutes as a true and complete record of the June 5\u20136, 2025 Board meeting.\u00a0 The minutes omit material procedural details and do not accurately reflect the sequence of events as noticed and conducted, including the lack of advance notification that attorney Mike Carper would attend or present proposed liability waivers for discussion or approval.<\/p>\n<p style=\"padding-left: 40px;\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-scaled.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-10295\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg\" alt=\"\" width=\"116\" height=\"46\" srcset=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg 1024w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-300x119.jpg 300w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-768x303.jpg 768w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1536x607.jpg 1536w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-2048x809.jpg 2048w\" sizes=\"auto, (max-width: 116px) 100vw, 116px\" \/><\/a><\/p>\n<p><!-- END MAIN BODY --><\/p>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- Sidebar Header --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Treasurer\u2019s Financial Report<\/span><\/h4>\n<h6 style=\"margin: 0; font-size: 13px; color: #333;\">Month Ending: June 30, 2025<\/h6>\n<\/div>\n<p><!-- Narrative -->The Association remained financially stable through June 2025. Operating reserves were maintained at the approved level of $140,000. Income collections continued steady, with $118,500 received year-to-date, and approximately 30 households remaining unpaid as of mid-July. Several unbudgeted expenses were incurred for ongoing pool repairs and the pool house roof project, funded from reallocated capital reserves as approved by email vote on June 4, 2025. No special assessments are anticipated for the remainder of the fiscal year.<\/p>\n<p><!-- Key Metrics Box --><\/p>\n<div style=\"display: flex; flex-wrap: wrap; gap: 10px; margin: 10px 0;\">\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Income:<\/strong> $14,085.96 (June)<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Expenses:<\/strong> $12,680.19 (June)<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Net Operating Income:<\/strong> $1,405.77 (June)<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Funds on Hand:<\/strong> $229,150.76<\/div>\n<\/div>\n<p><!-- Balances --><\/p>\n<h3 style=\"color: #4f81bd; margin-top: 16px;\">Account &amp; Reserve Balances<\/h3>\n<table id=\"balances\" style=\"width: 100%; border-collapse: collapse; font-size: 14px; margin-top: 8px;\">\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Account<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\">Balance<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>General Operating Fund (Checking)<\/td>\n<td style=\"text-align: right;\">$26,013.55<\/td>\n<\/tr>\n<tr>\n<td>Money Market Account<\/td>\n<td style=\"text-align: right;\">$9,623.44<\/td>\n<\/tr>\n<tr>\n<td>CD #6802<\/td>\n<td style=\"text-align: right;\">$82,934.47<\/td>\n<\/tr>\n<tr>\n<td>CD #6490<\/td>\n<td style=\"text-align: right;\">$110,579.30<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Funds on Hand<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$229,150.76<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!-- Reserves --><\/p>\n<h3 style=\"color: #4f81bd; margin-top: 16px;\">Reserves Overview<\/h3>\n<table id=\"reserves\" style=\"width: 100%; border-collapse: collapse; font-size: 14px; margin-top: 8px;\">\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Reserve Fund<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\">Balance<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Emergency Reserve (Approved Dec 12, 2024)<\/td>\n<td style=\"text-align: right;\">$140,000.00<\/td>\n<\/tr>\n<tr>\n<td>Pool Renovation Fund<\/td>\n<td style=\"text-align: right;\">($10,021.91)<\/td>\n<\/tr>\n<tr>\n<td>Pool Surround Fund<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<\/tr>\n<tr>\n<td>Pool House Roof Fund<\/td>\n<td style=\"text-align: right;\">($905.49)<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Capital Reserves<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>($10,927.40)<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!-- P&L Summary --><\/p>\n<h3 style=\"color: #4f81bd; margin-top: 16px;\">Profit &amp; Loss Summary (June 2025)<\/h3>\n<table id=\"pl-summary\" style=\"width: 100%; border-collapse: collapse; font-size: 14px;\">\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Category<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\">June 2025<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\">YTD 2025<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>Income<\/strong><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Operating Income<\/td>\n<td style=\"text-align: right;\">$11,667.00<\/td>\n<td style=\"text-align: right;\">$70,002.00<\/td>\n<\/tr>\n<tr>\n<td>Other Income<\/td>\n<td style=\"text-align: right;\">$2,685.96<\/td>\n<td style=\"text-align: right;\">$5,462.03<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Revenue<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$14,352.96<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$75,464.03<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>Expenses<\/strong><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Administrative<\/td>\n<td style=\"text-align: right;\">$120.89<\/td>\n<td style=\"text-align: right;\">$2,677.11<\/td>\n<\/tr>\n<tr>\n<td>Grounds Maintenance<\/td>\n<td style=\"text-align: right;\">$1,773.20<\/td>\n<td style=\"text-align: right;\">$12,342.62<\/td>\n<\/tr>\n<tr>\n<td>Insurance<\/td>\n<td style=\"text-align: right;\">\u2014<\/td>\n<td style=\"text-align: right;\">$10,173.00<\/td>\n<\/tr>\n<tr>\n<td>Pool Expenses (Total)<\/td>\n<td style=\"text-align: right;\">$695.22<\/td>\n<td style=\"text-align: right;\">$2,822.69<\/td>\n<\/tr>\n<tr>\n<td>Utilities (Total)<\/td>\n<td style=\"text-align: right;\">$1,788.30<\/td>\n<td style=\"text-align: right;\">$7,992.29<\/td>\n<\/tr>\n<tr>\n<td>Miscellaneous<\/td>\n<td style=\"text-align: right;\">\u2014<\/td>\n<td style=\"text-align: right;\">$200.00<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Expenses<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$4,137.04<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$44,043.11<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>Net Income<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$10,215.92<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$31,420.92<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!-- Footer --><\/p>\n<p style=\"font-size: 13px; margin-top: 10px; color: #444;\"><strong>Notes:<\/strong> Pool renovation expenses continue to draw from reallocated reserve funds. Detailed ledgers and bank statements are available for member inspection upon request.<\/p>\n<p style=\"font-size: 12px; color: #666; margin-top: 20px;\">Prepared and submitted by <strong>Rehj Hoeffner<\/strong><br \/>\nSecretary\/Treasurer, Whisperwood HOA<br \/>\nPosted pursuant to Texas Property Code \u00a7207.006 and \u00a7209.005(h\u2013i).<\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  body {<br \/>    font-family: 'Segoe UI', sans-serif;<br \/>    color: #222;<br \/>    line-height: 1.6;<br \/>    max-width: 1200px;<br \/>    margin: 0 auto;<br \/>    padding: 20px;<br \/>  }<br \/>  h2, h3 {<br \/>    color: #4f81bd;<br \/>    border-left: 6px solid #4f81bd;<br \/>    padding-left: 10px;<br \/>    margin-top: 35px;<br \/>  }<br \/>  h1 {<br \/>    text-align: center;<br \/>    color: #4f81bd;<br \/>    font-size: 28px;<br \/>    margin-bottom: 10px;<br \/>  }<br \/>  .subtitle {<br \/>    text-align: center;<br \/>    font-size: 18px;<br \/>    color: #555;<br \/>    margin-bottom: 30px;<br \/>  }<br \/>  blockquote {<br \/>    margin-left: 25px;<br \/>    border-left: 3px solid #4f81bd;<br \/>    padding-left: 12px;<br \/>    color: #333;<br \/>    background-color: #fbfdff;<br \/>  }<br \/>  .section {<br \/>    background-color: #fbfdff;<br \/>    border-left: 4px solid #edf3fa;<br \/>    padding: 15px 20px;<br \/>    margin: 20px 0;<br \/>    border-radius: 8px;<br \/>  }<br \/>  .motion {<br \/>    background-color: #f6f9fc;<br \/>    border-left: 4px solid #4f81bd;<br \/>    padding: 10px 15px;<br \/>    margin: 15px 0;<br \/>    border-radius: 8px;<br \/>  }<br \/>  ul {<br \/>    margin-left: 30px;<br \/>  }<br \/>  .footer-note {<br \/>    border-top: 1px solid #ccc;<br \/>    margin-top: 40px;<br \/>    padding-top: 20px;<br \/>    font-size: 15px;<br \/>  }<br \/>  a {<br \/>    color: #4f81bd;<br \/>    text-decoration: none;<br \/>  }<br \/>  a:hover { text-decoration: underline; }<br \/><\/style>\n<h1>WHISPERWOOD HOMEOWNERS ASSOCIATION<\/h1>\n<div class=\"subtitle\"><strong>Secretary Addendum \u2014 June 2025<\/strong><br \/>\n<em>Filed by the elected Secretary of record to clarify procedural and factual deficiencies in the June 2025 meeting record<\/em><\/div>\n<h2>Administrative Note<\/h2>\n<div class=\"section\">The Secretary-Treasurer was out of the country from <strong>January 1 through June 28, 2025<\/strong>. While away, participation in Board business continued through<br \/>\n<strong>real-time written objections, fiduciary reports, and points of order<\/strong>.<br \/>\nThis Addendum was <strong>prepared after the Secretary\u2019s return<\/strong> to consolidate and preserve those contemporaneous actions for permanent inclusion in the Association\u2019s official files.<br \/>\nNo Acting or Temporary Secretary was appointed during the Secretary\u2019s absence, and the recording director did not sign or attest to the minutes.<\/div>\n<h2>Record Clarification on Secretary Authority<\/h2>\n<div class=\"section\">During the Secretary\u2019s absence, another director was asked by the President to take notes. However, <strong>no motion or statement<\/strong> was made to appoint or elect a <strong>Secretary pro tem<\/strong>, nor was such designation recorded in the minutes.<br \/>\nUnder <strong>Robert\u2019s Rules of Order (12th ed.) \u00a747:34<\/strong>, when the Secretary is absent, the assembly should elect a secretary pro tem for that meeting only.<br \/>\nBecause no such appointment was made, the individual taking notes acted solely as a recorder, without authority to sign or attest the minutes on behalf of the Association.<br \/>\nAccordingly, those minutes remain procedurally incomplete until corrected or properly attested by the duly elected Secretary.<\/div>\n<h2>Waiver and Attorney Involvement<\/h2>\n<div class=\"section\">The Whisperwood HOA has <strong>no obligation<\/strong> to restrict guest access to the pool. Its duty lies in publishing any rules it intends to enforce.<br \/>\nFor the 2025 pool season, no published rule restricting guest access existed. The Bylaws authorize restriction of common-area access only under limited circumstances:<\/p>\n<ul>\n<li>Nonpayment of dues; or<\/li>\n<li>Violations of published and recorded rules, of which the Association had none.<\/li>\n<\/ul>\n<p>The Association\u2019s attorney, <strong>Mr. Mike Carper<\/strong>, attended the June 2025 Board meeting and provided substantive legal advice on the proposed pool waiver, insurance liability, and notice requirements.<br \/>\nHis attendance was <strong>not disclosed<\/strong> in the posted meeting notice or agenda.<br \/>\nUnder <strong>Texas Property Code \u00a7209.0051(e)<\/strong>, the notice of a board meeting must state the date, hour, place, and general subject of the meeting.<br \/>\nThe attorney\u2019s participation constituted a material subject requiring disclosure. The omission prevented the Secretary from preparing her proxy and impeded informed participation by several board members.<\/p>\n<ul>\n<li>Two directors were unaware that waivers had been drafted by counsel.<\/li>\n<li>Expenses had been incurred for their preparation.<\/li>\n<li>The waiver would be presented at the meeting.<\/li>\n<li>A vote had been planned.<\/li>\n<\/ul>\n<div class=\"motion\"><strong>Motion:<\/strong> Randal Hamilton moved to add the rules to the back of the Waiver drafted by Mr. Carper.<br \/>\n<strong>Seconded By:<\/strong> Marnee Bolen<br \/>\n<strong>Vote:<\/strong> Passed (3\u20132\u20130) \u2014 Renee Guthrie and Priscilla Elliott voted No.<\/div>\n<p>Despite this limited motion, the waiver was later used and distributed without formal Board approval, contrary to the recorded vote and to nonprofit governance standards requiring collective action.<\/p>\n<\/div>\n<h2>Noncompliance with Bylaws and Purpose of Assessments<\/h2>\n<div class=\"section\">The waiver compelled members to accept liability for themselves, families, and guests, effectively certifying that homeowner insurance would cover any claim from pool use.<br \/>\nThis contravenes <strong>Article V \u00a72 of the Bylaws<\/strong>:<\/p>\n<blockquote><p>\u201cThe assessments levied by the Association shall be used exclusively to promote the recreation, health, safety, and welfare of the residents&#8230; and for the improvement, maintenance, upkeep, replacements or additions, taxes, and insurance of the Common Area.\u201d<\/p><\/blockquote>\n<p>The waiver shifted liability away from the Association and onto members, making the related expense an <strong>unauthorized expenditure<\/strong> under the Bylaws.<\/p>\n<\/div>\n<h2>Collection of Personally Identifiable Information (PII)<\/h2>\n<div class=\"section\">\n<p>The waiver originally included date of birth, later removed, but still collected names, addresses, email addresses, and signatures\u2014constituting PII under Texas law.<\/p>\n<ul>\n<li><strong>Tex. Bus. &amp; Com. Code \u00a7521.002(a)(1)<\/strong> \u2013 defines \u201csensitive personal information.\u201d<\/li>\n<li><strong>Tex. Penal Code \u00a732.51(b)<\/strong> \u2013 prohibits use or possession of identifying information without consent.<\/li>\n<li><strong>Tex. Gov\u2019t Code \u00a7552.137<\/strong> \u2013 restricts disclosure of personal email addresses by entities performing public functions.<\/li>\n<\/ul>\n<p>The HOA collected PII without a privacy policy or consent procedure, rendering the process non-compliant with state privacy protections.<\/p>\n<\/div>\n<h2>Operational and Procedural Issues<\/h2>\n<div class=\"section\">\n<ul>\n<li>No Board walk-through occurred to verify code-required depth markers, equipment, or plaster condition.<\/li>\n<li>Mitch (Oasis West) was verbally engaged, then terminated unilaterally by the President.<\/li>\n<li>Caleb Dobson was not paid for work performed.<\/li>\n<li>The $11,015 pool invoice included sales tax and could not be paid until corrected.<\/li>\n<li>No Board vote authorized the $25 pool-card fee.<\/li>\n<li>Email votes were grouped for ratification, violating <strong>Tex. Prop. Code \u00a7209.0051(h)<\/strong> and <strong>RONR \u00a7\u00a710, 48<\/strong>.<\/li>\n<li>Attendant hiring contradicted the approved 2025 pool policy and counsel\u2019s own advice.<\/li>\n<\/ul>\n<\/div>\n<h2>Unauthorized Private Use of Nonprofit Assets<\/h2>\n<div class=\"section\">A tenant requested to conduct paid swim lessons using the HOA pool. The Secretary advised against approval, citing <strong>IRS 26 U.S.C. \u00a7501(c)(4)<\/strong> and <strong>Treas. Reg. \u00a71.501(c)(3)-1(c)(2)<\/strong> prohibiting private inurement.<br \/>\nThe Board later allowed the lessons, resulting in private income from nonprofit assets\u2014an action inconsistent with IRS rules for exempt organizations.<\/div>\n<h2>Corrections to Draft Minutes<\/h2>\n<div class=\"section\">\n<p><strong>1. Correction to Meeting Rescheduling<\/strong><br \/>\nA correction was requested prior to the June 2025 meeting to remove the Secretary\u2019s name as the reason for postponing the next scheduled meeting.<br \/>\nThe Secretary had plans to be in town and there was no need to reschedule on her behalf.<br \/>\nThe recording director agreed to correct the record but the version later provided did not include it.<br \/>\nThe correct wording:<\/p>\n<blockquote><p><strong>Item 6 (Corrected):<\/strong> \u201cJuly 3rd is the next scheduled meeting, but Randal Hamilton would like to move it to July 17th so that Karen Moorhead may be in attendance. Priscilla Elliott made a motion to move the meeting from July 3rd to July 17th. Renee Guthrie seconded the motion. Motion passed unanimously.\u201d<\/p><\/blockquote>\n<p><strong>2. Correction to Outstanding Bills Item #3<\/strong><br \/>\nUnder <em>Outstanding Bills<\/em>, the correct record should read:<\/p>\n<blockquote><p>\u201c<strong>Karen Moorhead<\/strong> presented a receipt in the amount of $19.23 for Office Depot. <strong>Marnee Bolen<\/strong> made a motion for reimbursement to <strong>Karen Moorhead<\/strong>; <strong>Seconded by Renee Guthrie<\/strong>. Motion passed unanimously.\u201d<\/p><\/blockquote>\n<p>These corrections were requested prior to the meeting but not reflected in the minutes.<\/p>\n<\/div>\n<h2>Findings and Secretary\u2019s Statement<\/h2>\n<div class=\"section\">\n<ol>\n<li>The attorney\u2019s attendance was not properly noticed, and legal advice was given without disclosure to all directors.<\/li>\n<li>The waiver was never approved but later implemented, creating procedural and legal inconsistencies.<\/li>\n<li>Bylaw Article V \u00a72 was violated by expenditures not benefiting the membership.<\/li>\n<li>Personally identifiable information was collected without consent.<\/li>\n<li>The minutes remain unsigned and contain uncorrected factual errors.<\/li>\n<\/ol>\n<\/div>\n<h2>Secretary\u2019s Declination to Sign or Attest<\/h2>\n<div class=\"section\">\n<p><strong>Attestation Withheld:<\/strong> The Secretary declines to sign or attest to the June 2025 minutes due to:<\/p>\n<ul>\n<li>Missing corrections previously requested and acknowledged,<\/li>\n<li>Improper notice of attorney attendance and undisclosed deliberations on legal matters, and<\/li>\n<li>Misinformation regarding waivers created and discussed without board knowledge or approval.<\/li>\n<\/ul>\n<p>This <strong>Secretary Addendum<\/strong> serves as the formal record of objection and factual clarification accompanying the June 2025 minutes.<\/p>\n<p><strong>Submitted by:<\/strong> Rehj Hoeffner, Secretary<br \/>\n<strong>Date:<\/strong> [Insert Date]<\/p>\n<\/div>\n<h2>Exhibits Tab (Placeholder)<\/h2>\n<div class=\"section\">\n<table style=\"width: 100%; border-collapse: collapse;\">\n<thead style=\"background: #4f81bd; color: #fff;\">\n<tr>\n<th style=\"padding: 8px; text-align: left;\">Exhibit No.<\/th>\n<th style=\"padding: 8px; text-align: left;\">Title \/ Description<\/th>\n<th style=\"padding: 8px; text-align: left;\">Link \/ Reference<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 8px;\">A<\/td>\n<td style=\"padding: 8px;\">Copy of Attorney Waiver Draft Presented at Meeting<\/td>\n<td style=\"padding: 8px;\"><a href=\"#\">[Add Link]<\/a><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 8px;\">B<\/td>\n<td style=\"padding: 8px;\">Email to Recording Director Requesting Corrections<\/td>\n<td style=\"padding: 8px;\"><a href=\"#\">[Add Link]<\/a><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 8px;\">C<\/td>\n<td style=\"padding: 8px;\">Attorney Invoice for Waiver Preparation<\/td>\n<td style=\"padding: 8px;\"><a href=\"#\">[Add Link]<\/a><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 8px;\">D<\/td>\n<td style=\"padding: 8px;\">Relevant Sections of Texas Property Code \u00a7209.0051 and Bylaws Art. V \u00a72<\/td>\n<td style=\"padding: 8px;\"><a href=\"#\">[Add Link]<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div class=\"footer-note\"><em>Note:<\/em> Links above are placeholders. Replace each <a href=\"#\">[Add Link]<\/a> with the final document URLs before posting on the Whisperwood HOA website.<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\"><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;MAY&#8221;][vc_column]<div id=\"tab-6a15e1377fc4f\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>MAY 6, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Key Issues<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Special Board Meeting<br \/>\n<\/b>Noticed Semi-properly<br \/>\nQuorum Met<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><b><\/b><strong>Recorded and Submitted by:<\/strong><br \/>\nMarnee Bolen<b><\/b><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved<\/strong>:<br \/>\nJune 5, 2025<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Key Issues\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0; display: list-item;\">Unanimously ratified all votes held at the May 1 meeting without a vote.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approved $21,000 contract with Oasis for additional pool repairs.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approved contract with Patriot Roofing to replace pool house roof.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approved transfer of $100,000 from MM to checking account.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Allocate additional $20,000 to pool reno fund.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">M Bolen given authority to research signage at the pool.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approved modification to pool hours for 2025 pool season.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Discussed pool management to include attendants, vote next meeting.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Top links --><\/p>\n<p style=\"text-align: left; margin-bottom: 9px;\">\ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/05.06.25_Meeting-Minutes-Stylized.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Stylized PDF \u00a0 \u00a0 \u00a0<\/a>| \ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/may-6-orig.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Original PDF<\/a><\/p>\n<div class=\"pdf-box\">\n<p><iframe class=\"pdf-desktop\" style=\"width: 50%; height: 780px; border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/05.06.25_Meeting-Minutes-Stylized.pdf#view=FitH\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/p>\n<\/div>\n<p><!-- Mobile-only images --><\/p>\n<div class=\"pdf-mobile\"><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_1-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_2-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_3-1.jpg\" alt=\"Minutes Page 3\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_4-1.jpg\" alt=\"Minutes Page 4\" \/><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_5.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_6.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_7.jpg\" alt=\"Minutes Page 7\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_8.jpg\" alt=\"Minutes Page 8\" \/><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div class=\"hoa-minutes\">\n<h3><span style=\"color: #2f5597;\">Whisperwood HOA<\/span><\/h3>\n<h5 style=\"color: #2f5597; margin: 0;\"><span style=\"color: #000000;\">Special Board Meeting Minutes<\/span><\/h5>\n<h5 style=\"color: #2f5597; margin-top: 5px;\"><span style=\"color: #000000;\">Motions\/Votes<\/span><\/h5>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<h3 style=\"color: #2f5597; margin: 0;\">May 6, 2025<\/h3>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<p style=\"margin: 0; font-weight: bold;\">Approved<\/p>\n<p style=\"color: #2f5597; margin-top: 2px;\">June 5, 2025<\/p>\n<\/div>\n<div class=\"hoa-minutes\">\n<table style=\"width: 100%; border-collapse: collapse; font-size: 15px;\">\n<thead>\n<tr style=\"background-color: #2f5597; color: white;\">\n<th style=\"padding: 8px; border: 1px solid #ccc;\"><span style=\"color: #ffffff;\">Motion<\/span><\/th>\n<th style=\"padding: 8px; border: 1px solid #ccc;\"><span style=\"color: #ffffff;\">Made By<\/span><\/th>\n<th style=\"padding: 8px; border: 1px solid #ccc;\"><span style=\"color: #ffffff;\">Seconded By<\/span><\/th>\n<th style=\"padding: 8px; border: 1px solid #ccc;\"><span style=\"color: #ffffff;\">Vote Outcome<\/span><\/th>\n<th style=\"padding: 8px; border: 1px solid #ccc;\"><span style=\"color: #ffffff;\">Financial Impact<\/span><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Ratify actions taken at the May 1, 2025 meeting<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Approve minutes from April 3 and April 23, 2025 board meetings<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">No<\/td>\n<\/tr>\n<tr style=\"background-color: #dbe9f4;\">\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Authorize payment of previously approved Prime Pools invoice<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Yes<\/td>\n<\/tr>\n<tr style=\"background-color: #dbe9f4;\">\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Approve outstanding payments (Pools West, Prime Pools, Foley, Elliott, Moorhead, Utilities, Attorney Carper)<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Yes<\/td>\n<\/tr>\n<tr style=\"background-color: #dbe9f4;\">\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Approve $21,000 pool repair contract with Oasis Pools<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Add Karen Moorhead as authorized bank signatory<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">No<\/td>\n<\/tr>\n<tr style=\"background-color: #dbe9f4;\">\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Award pool house roof replacement contract to Patriot Roofing<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Not recorded<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Yes<\/td>\n<\/tr>\n<tr style=\"background-color: #dbe9f4;\">\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Delegate sign procurement and renovation authority to Marnee Bolen<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Randal Hamilton<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Karen Moorhead<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Table pergola repair\/replacement until after pool season<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Priscilla Elliott<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Marnee Bolen<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">No<\/td>\n<\/tr>\n<tr style=\"background-color: #dbe9f4;\">\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Allocate additional $20,000 (total $100,000) to Pool Renovation Project<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Marnee Bolen<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Karen Moorhead<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Yes<\/td>\n<\/tr>\n<tr style=\"background-color: #dbe9f4;\">\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Authorize Treasurer to transfer $100,000 from Money Market to Checking<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Marnee Bolen<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Renee Guthrie<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Modify 2025 pool hours and approve party use Sundays 6\u20139 PM<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Randal Hamilton<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Renee Guthrie<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Adjourn meeting<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Priscilla Elliott<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">Renee Guthrie<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">5-0-0<\/td>\n<td style=\"padding: 8px; border: 1px solid #ccc;\">No<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"margin-top: 20px; font-size: 14px; font-style: italic;\">NOTE: Items highlighted in blue directly impact the Association\u2019s financial obligations. These entries are used by the Treasurer to determine whether a payment is authorized, properly approved, and compliant with the adopted budget or approved project allocations. If an item is not approved or is tabled, payment will not be made until the Board formally adopts or revisits the item in a properly noticed meeting.<\/p>\n<\/div>\n<p><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/06\/05.06.25_Motions.pdf\">PDF<\/a><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/06\/05.06.25_Motions.pdf#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\"><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;MAY&#8221;][vc_column]<div id=\"tab-6a15e1377fe9b\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>MAY 1, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Key Issues<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Informal Discussion<\/b><br \/>\n<span style=\"color: #3366ff;\">Invalid Meeting<\/span><br \/>\nNoticed Improperly<br \/>\nQuorum Met<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><b><\/b><strong>Recorded and Submitted by:<\/strong><br \/>\nMarnee Bolen<b><\/b><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved<\/strong>:<br \/>\nJune 5, 2025<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Key Issues\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0; display: list-item;\">Approve April 3 and April 23 Meeting Minutes.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Updates given on pool renovation, new repairs of $21,000.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Outstanding bills were discussed and approved.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Motion to relieve Treasurer of personal responsibility for PrimePools bill.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Insurance renewal and an increase of 5% for deducible was discussed.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approval to add Karen Moorhead as bank signatory.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Discussed putting pool house reno on hold due to costs of pool.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Roof bid of $10,512 for Patriot Roofing was approved.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Extensive discussion on pool management, attendants and required waivers.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Board discussed pool hours, Sunday parties.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Board acknowledged this meeting would need to be ratified.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Top links --><\/p>\n<p style=\"text-align: left; margin-bottom: 9px;\">\ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/May-1-web.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Stylized PDF \u00a0 \u00a0 \u00a0<\/a>| \ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/May-1-original.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Original PDF<\/a><\/p>\n<div class=\"pdf-box\">\n<p><iframe class=\"pdf-desktop\" style=\"width: 50%; height: 780px; border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/May-1-web.pdf#view=FitH\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/p>\n<\/div>\n<p><!-- Mobile-only images --><\/p>\n<div class=\"pdf-mobile\"><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_1-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_2-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_3-1.jpg\" alt=\"Minutes Page 3\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_4-1.jpg\" alt=\"Minutes Page 4\" \/><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_5.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_6.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_7.jpg\" alt=\"Minutes Page 7\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_8.jpg\" alt=\"Minutes Page 8\" \/><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<h2 style=\"color: #2f5597; margin-bottom: 0;\">Whisperwood HOA<\/h2>\n<h3 style=\"color: #2f5597; margin: 0;\"><span style=\"color: #000000;\">Special Board Meeting Minutes<\/span><\/h3>\n<h3 style=\"color: #2f5597; margin-top: 5px;\"><span style=\"color: #000000;\">Motions\/Votes<\/span><\/h3>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<h3 style=\"color: #2f5597; margin: 0;\">May 1, 2025<\/h3>\n<hr style=\"border-top: 1px solid #999; margin: 10px 0;\" \/>\n<p style=\"margin: 0; font-weight: bold;\">Approved<\/p>\n<p style=\"color: #2f5597; margin-top: 2px;\">Invalid Meeting<\/p>\n<div class=\"hoa-motion-log\">\n<div class=\"notice\">\ud83d\udce2 <strong>Notice Regarding May 1, 2025 Meeting:<\/strong><br \/>\nThis meeting was held without the required notice under Texas Property Code \u00a7 209.0051. All motions listed below are <strong>informal and non-binding<\/strong> unless properly reapproved at a valid, noticed meeting. Provided for transparency only.<\/div>\n<table>\n<thead>\n<tr>\n<th>Motion (Informal)<\/th>\n<th>Vote<\/th>\n<th>Status<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Approve April 3, 2025 minutes as amended<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires reapproval at valid meeting<\/td>\n<\/tr>\n<tr class=\"alt-row\">\n<td>Approve April 23, 2025 minutes as presented<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires reapproval at valid meeting<\/td>\n<\/tr>\n<tr>\n<td>Approve $21,000 for additional pool repairs<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires reauthorization<\/td>\n<\/tr>\n<tr class=\"alt-row\">\n<td>Reimburse Bryan Foley for Prime Pools invoices ($793.17)<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires reapproval \u2013 Treasurer absent<\/td>\n<\/tr>\n<tr>\n<td>Reimburse Pools West for acid purchase ($77.21)<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires reapproval<\/td>\n<\/tr>\n<tr class=\"alt-row\">\n<td>Pay Attorney Michael Carper for bylaw review ($543.75)<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires reapproval<\/td>\n<\/tr>\n<tr>\n<td>Draft statement relieving Treasurer of invoice liability<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires formal adoption<\/td>\n<\/tr>\n<tr class=\"alt-row\">\n<td>Reimburse Priscilla Elliott for rose bushes ($87.62)<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires reapproval<\/td>\n<\/tr>\n<tr>\n<td>Reimburse Karen Moorhead for signage ($6.75)<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires reapproval<\/td>\n<\/tr>\n<tr class=\"alt-row\">\n<td>Add Karen Moorhead as second bank signatory<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires formal authorization<\/td>\n<\/tr>\n<tr>\n<td>Renew Grimes Insurance policy<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires reapproval<\/td>\n<\/tr>\n<tr class=\"alt-row\">\n<td>Place pool house renovation project on hold<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires reauthorization<\/td>\n<\/tr>\n<tr>\n<td>Accept Patriot Roofing bid ($10,512)<\/td>\n<td>4\u20130\u20130<\/td>\n<td>Requires reapproval<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\">No Notice Was Made<\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;APRIL&#8221;][vc_column]<div id=\"tab-6a15e13780031\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>APRIL 23, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Key Issues<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Special Board Meeting<\/b><br \/>\nNoticed Properly<br \/>\nQuorum Met<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><b><\/b><strong>Recorded and Submitted by:<\/strong><br \/>\nMarnee Bolen<b><\/b><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved<\/strong>:<br \/>\nMay 6, 2025<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Key Issues\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0; display: list-item;\">Minutes of April 10, 2025 Emergency Meeting Approved.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Pool renovation updates were presented by Oasis Pools.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Board approved tile selections and necessary bond beam repairs.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Board approved Antique Pewter pavers only for bottom decking ($50,862.50)<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Addiitonal $61,000 was allocated from general reserved funds to the pool renovation.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Board authorized transfer of $141,000 from MM to checking account.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Board ratified $33,641 check to Oasis Pools.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Board authorized futher payments to Oasis according to scheduled contract.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Top links --><\/p>\n<p style=\"text-align: left; margin-bottom: 9px;\">\ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/April-23-stylized.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Stylized PDF \u00a0 \u00a0 \u00a0<\/a>| \ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/april-23-original.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Original PDF<\/a><\/p>\n<div class=\"pdf-box\">\n<p><iframe class=\"pdf-desktop\" style=\"width: 50%; height: 780px; border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/April-23-stylized.pdf#view=FitH\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/p>\n<\/div>\n<p><!-- Mobile-only images --><\/p>\n<div class=\"pdf-mobile\"><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_1-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_2-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_3-1.jpg\" alt=\"Minutes Page 3\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_4-1.jpg\" alt=\"Minutes Page 4\" \/><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_5.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_6.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_7.jpg\" alt=\"Minutes Page 7\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_8.jpg\" alt=\"Minutes Page 8\" \/><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\"><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;APRIL&#8221;][vc_column]<div id=\"tab-6a15e13780148\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>APRIL 3, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Key Issues<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Regular Board Meeting<\/b><br \/>\nNoticed Semi-Properly<br \/>\nQuorum Met<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p>&nbsp;<\/p>\n<p><strong>Recorded by:<br \/>\n<\/strong>unknown<strong><br \/>\nSubmitted by:<\/strong><br \/>\nRandal Hamilton<b><\/b><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved:<\/strong><br \/>\nApril 23, 2025 with errors<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Key Issues\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0; display: list-item;\">Formal object was raised due to lack of proper notice of time change.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Improper vote taken to approve March 6, 2025 minutes, they remain in draft form.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Tie vote settled with coin toss to appoint Karen Moorhead as a Director on the Board.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Board elected Karen Moorhead as Vice President to fill vacant position.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approved: pool permit, sprinkler inspection, attorney fees, and reimbursements.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Treasurer objected to payment of PrimePools for lack of prior authorization.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Karen Moorhead\/Priscilla Elliott assumed personal responsibility for PrimePools.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Pool Surround Advisory Group was formed with Karen Moorhead as chair.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approved soliciting roof bids and private use of non-profit assets.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Board discussed control of current website and domain name.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Top links --><\/p>\n<p style=\"text-align: left; margin-bottom: 9px;\">\ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/April-3-stylized.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Stylized PDF \u00a0 \u00a0 \u00a0<\/a>| \ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/April-3-orig.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Original PDF<\/a>| \ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/april-3-audio.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Audio Recorded Minutes<\/a><\/p>\n<div class=\"pdf-box\">\n<p><iframe class=\"pdf-desktop\" style=\"width: 50%; height: 780px; border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/April-3-stylized.pdf#view=FitH\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/p>\n<\/div>\n<p><!-- Mobile-only images --><\/p>\n<div class=\"pdf-mobile\"><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_1-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_2-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_3-1.jpg\" alt=\"Minutes Page 3\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_4-1.jpg\" alt=\"Minutes Page 4\" \/><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_5.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_6.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_7.jpg\" alt=\"Minutes Page 7\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_8.jpg\" alt=\"Minutes Page 8\" \/><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\"><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;MARCH&#8221;][vc_column]<div id=\"tab-6a15e137802e8\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>MARCH 6, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Key Issues<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Regular Board Meeting<\/b><br \/>\nNoticed Properly<br \/>\nQuorum Met<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><b><\/b><strong>Recorded and Submitted by:<\/strong><br \/>\nMarnee Bolen<b><\/b><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><b>Remain in Draft Form<br \/>\n<\/b>Secretary declines to attest to them due to a recording of the April 3, 2025 meeting, showing the minutes were not properly approved.<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Key Issues\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0; display: list-item;\">Members raised concerns about Secretary\/Treasurer Absence.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Priscilla Elliott was to draft a late fee letter and present it to the board for approval.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Payment of PrimePools invoice failed 2-1-1 with no majority of those present.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Vote to seek a new website domain failed in a 2-0 vote without majority approval.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Treasurer submitted document with prompts to discuss allocations for capital projects.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Pressure testing by PrimePools was approved.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Board to seek a new bookkeeper with no reason given.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">City Inspection was discussed for the pool opening.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Executive Session to discuss &#8220;employees&#8221; &#8211; but we have none.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Top links --><\/p>\n<p style=\"text-align: left; margin-bottom: 9px;\">\ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/march-web.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Stylized PDF \u00a0 \u00a0 \u00a0<\/a>| \ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/Mar-orig.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Original PDF<\/a><\/p>\n<div class=\"pdf-box\">\n<p><iframe class=\"pdf-desktop\" style=\"width: 50%; height: 780px; border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/march-web.pdf#view=FitH\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/p>\n<\/div>\n<p><!-- Mobile-only images --><\/p>\n<div class=\"pdf-mobile\"><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_1-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_2-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_3-1.jpg\" alt=\"Minutes Page 3\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_4-1.jpg\" alt=\"Minutes Page 4\" \/><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_5.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_6.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_7.jpg\" alt=\"Minutes Page 7\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_8.jpg\" alt=\"Minutes Page 8\" \/><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\"><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;FEBRUARY&#8221;][vc_column]<div id=\"tab-6a15e137803fb\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>FEBRUARY 6, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Key Issues<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Informal Discussion<\/b><br \/>\n<strong><span style=\"color: #333399;\">Invalid Meeting<\/span><\/strong><br \/>\nInappropriately Noticed<br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/02.06.25-AGENDA-1.jpg\">Agenda<\/a><br \/>\nQuorum Met<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><b><\/b><strong>Recorded and Submitted by:<\/strong><br \/>\nRobert Gurerrero<b><\/b><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved<\/strong>:<br \/>\nApril 3, 2025<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Key Issues\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0; display: list-item;\">Approved January 8, 2025 Meeting Minutes.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Pool Oversight was discussed with members and Board.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">All bills over $100 needs to be approved prior to payment.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Discussed outstanding invoices.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approved contact with Rehj Hoeffner and son about purchasing website.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Approved PrimePools multiport repair for $1,190.75.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Pressure testing by PrimePools was approved.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Discussed hiring a bookkeeper \/ accountant to do Treasurer&#8217;s job.<\/li>\n<li style=\"margin: 3px 0; display: list-item;\">Marnee to provide contact info to Randal for bookkeeper.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Top links --><\/p>\n<p style=\"text-align: left; margin-bottom: 9px;\">\ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/feb-web.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Stylized PDF \u00a0 \u00a0 \u00a0<\/a>| \ud83d\udcc4<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/feb-web.pdf\" target=\"_blank\" rel=\"noopener\"> Click here to open Original PDF<\/a><\/p>\n<div class=\"pdf-box\">\n<p><iframe class=\"pdf-desktop\" style=\"width: 50%; height: 780px; border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/feb-web.pdf#view=FitH\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/p>\n<\/div>\n<p><!-- Mobile-only images --><\/p>\n<div class=\"pdf-mobile\"><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_1-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_2-1.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_3-1.jpg\" alt=\"Minutes Page 3\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_4-1.jpg\" alt=\"Minutes Page 4\" \/><img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_5.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_6.jpg\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_7.jpg\" alt=\"Minutes Page 7\" \/><br \/>\n<img decoding=\"async\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/page_8.jpg\" alt=\"Minutes Page 8\" \/><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"width: 1200px; margin-left: 0; margin-right: auto;\"><iframe loading=\"lazy\" style=\"border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2021\/11\/whisperwoodlogo-e1635979947361.png#toolbar=0&amp;navpanes=0&amp;scrollbar=0&amp;view=FitH\" width=\"80%\" height=\"1000\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\"><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;ANNUAL&#8221;][vc_column]<div id=\"tab-6a15e13780501\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>JANUARY 21, 2025<\/span><\/div><div class=\"tab-content\"><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Top links --><\/p>\n<p>&nbsp;<\/p>\n<div class=\"pdf-box\">\n<p><iframe class=\"pdf-desktop\" style=\"width: 50%; height: 780px; border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/Jun-web.pdf#view=FitH\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;JANUARY&#8221;][vc_column]<div id=\"tab-6a15e137805b2\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>JANUARY 8, 2025<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/><\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Motions\/Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><b>Regular Board Meeting<\/b><br \/>\n<strong>Date:<\/strong> January 8, 2025<br \/>\n<strong>Location:<\/strong><br \/>\nGroves Branch Library<br \/>\n<strong>Time:<\/strong> 6:00 PM \u2013 7:45 PM<br \/>\n<strong>Quorum:<\/strong> Present<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Notice Posted\/Website:<\/strong> January 2, 2025 (144 hours in advance)<br \/>\n<strong>View PDFs:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/01.08.25_Sec_Addendum-with-Exhibits4.pdf\">View Notice\/ Agenda<\/a><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/01.08.25_Minutes.pdf\" target=\"_blank\" rel=\"noopener\">View Minutes<\/a><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/01.08.25_Sec_Addendum-with-Exhibits4.pdf\">View Secretary Addendum<\/a><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/01.08.25_All-Docs2.pdf\">View ALL Docs<\/a><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Recorded &amp; Submitted by:<\/strong> Robert Guerrero<br \/>\n<strong>Attested by:<\/strong> none<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Status:<\/strong><br \/>\nApproved February 13, 2025<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Motions\/Actions\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li><strong>Modify Agenda<\/strong> to include Outstanding Bill, CPA Discussion, and Water Meter Issue \u2013 Passed (5-0)<\/li>\n<li><strong>Approve Process<\/strong> requiring all minutes to be presented for reading, correction, and approval at the next meeting \u2013 Passed (5-0)<\/li>\n<li><strong>Continue CD<\/strong> at Plains Bank through April \u2013 Passed (5-0)<\/li>\n<li><strong>Pay Consolidated Invoices<\/strong> from Robert St. Clair \u2013 Passed (5-0)<\/li>\n<li><strong>Add Robert Guerrero<\/strong> as Authorized Bank Signatory \u2013 Passed (5-0)<\/li>\n<li><strong>Authorize Chad Seay<\/strong> to approve additional leak detection testing if necessary \u2013 Passed (5-0)<\/li>\n<li><strong>Accept Proxies<\/strong> at the door on Election Day \u2013 Passed (3-2; Priscilla Elliott &amp; Rehj Hoeffner opposing)<\/li>\n<li><strong>Correct Annual Meeting Date<\/strong> from January 13 to January 21, 2025 \u2013 Passed (5-0)<\/li>\n<li><strong>Withdraw and Repost Corrected Election Policy<\/strong> \u2013 Passed (5-0)<\/li>\n<li><strong>Authorize Contact with City<\/strong> to remove inactive Slide Street water meter \u2013 Passed (5-0)<\/li>\n<li><strong>Adjourn<\/strong> Meeting \u2013 Passed (5-0)<\/li>\n<\/ul>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 8px 0;\" \/>\n<p><strong>Action Items:<\/strong><\/p>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: circle; list-style-position: outside;\">\n<li>President to gather written questions on budget allocations for clarification with Secretary\/Treasurer.<\/li>\n<li>Priscilla Elliott to contact Robert St. Clair\u2019s office to consolidate invoices.<\/li>\n<li>Priscilla Elliott to contact the City of Lubbock regarding removal of inactive Slide Street water meter.<\/li>\n<li>Board to confirm election process logistics with Brenda Lindsey.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Top links --><\/p>\n<p>&nbsp;<\/p>\n<div class=\"pdf-box\">\n<p><iframe class=\"pdf-desktop\" style=\"width: 50%; height: 780px; border: none;\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/01.08.25_Minutes2.pdf#view=FitH\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><br \/>\n<\/iframe><\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\">\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Financial Summary Report<\/span><\/h4>\n<h6 style=\"margin: 0; font-size: 13px; color: #333;\">Month Ending: January 31, 2025<\/h6>\n<\/div>\n<p>The Association remained within budget for the first month of the fiscal year. Income was received on an accrual basis, seasonal pool-related expenses were minimal, and most budget categories experienced underspending. Variances primarily reflect timing differences, especially for utilities and annual tax obligations.<\/p>\n<h3 style=\"color: #4f81bd; margin-top: 16px;\">Profit &amp; Loss Summary<\/h3>\n<table style=\"width: 100%; border-collapse: collapse; font-size: 14px; margin-top: 8px;\">\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">ACCOUNT<\/th>\n<th style=\"background: #4f81bd; color: #fff; padding: 6px 10px; text-align: right;\">Jan 2025<\/th>\n<th style=\"background: #4f81bd; color: #fff; padding: 6px 10px; text-align: right;\">YTD 2025<\/th>\n<th style=\"background: #4f81bd; color: #fff; padding: 6px 10px; text-align: right;\">BUDGET<\/th>\n<th style=\"background: #4f81bd; color: #fff; padding: 6px 10px; text-align: right;\">VARIANCE<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding-top: 10px; font-weight: bold;\" colspan=\"5\">INCOME<\/td>\n<\/tr>\n<tr>\n<td>OPERATING INCOME<\/td>\n<td style=\"text-align: right;\">$11,667.00<\/td>\n<td style=\"text-align: right;\">$11,667.00<\/td>\n<td style=\"text-align: right;\">$11,650.00<\/td>\n<td style=\"text-align: right; color: black;\">$17.00<\/td>\n<\/tr>\n<tr>\n<td>OTHER INCOME<\/td>\n<td style=\"text-align: right;\">$798.58<\/td>\n<td style=\"text-align: right;\">$798.58<\/td>\n<td style=\"text-align: right;\">$16.67<\/td>\n<td style=\"text-align: right; color: black;\">$781.91<\/td>\n<\/tr>\n<tr style=\"font-weight: bold;\">\n<td>TOTAL REVENUE<\/td>\n<td style=\"text-align: right;\">$12,465.58<\/td>\n<td style=\"text-align: right;\">$12,465.58<\/td>\n<td style=\"text-align: right;\">$11,666.67<\/td>\n<td style=\"text-align: right; color: black;\">$798.91<\/td>\n<\/tr>\n<tr>\n<td style=\"padding-top: 10px; font-weight: bold;\" colspan=\"5\">EXPENSES<\/td>\n<\/tr>\n<tr>\n<td>ADMINISTRATIVE EXPENSES<\/td>\n<td style=\"text-align: right;\">$1,169.30<\/td>\n<td style=\"text-align: right;\">$1,169.30<\/td>\n<td style=\"text-align: right;\">$666.67<\/td>\n<td style=\"text-align: right; color: red;\">$502.63<\/td>\n<\/tr>\n<tr>\n<td>GROUNDS MAINTENANCE<\/td>\n<td style=\"text-align: right;\">$1,456.50<\/td>\n<td style=\"text-align: right;\">$1,456.50<\/td>\n<td style=\"text-align: right;\">$2,083.33<\/td>\n<td style=\"text-align: right; color: black;\">$626.83<\/td>\n<\/tr>\n<tr>\n<td>INSURANCE<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$833.33<\/td>\n<td style=\"text-align: right; color: black;\">$833.33<\/td>\n<\/tr>\n<tr>\n<td>POOL ATTENDANT&#8217;S SALARIES<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$2,500.00<\/td>\n<td style=\"text-align: right; color: black;\">$2,500.00<\/td>\n<\/tr>\n<tr>\n<td style=\"padding-top: 6px;\" colspan=\"5\">POOL EXPENSES<\/td>\n<\/tr>\n<tr>\n<td style=\"padding-left: 20px;\">Chemicals &amp; Supplies<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$666.67<\/td>\n<td style=\"text-align: right; color: black;\">$666.67<\/td>\n<\/tr>\n<tr>\n<td style=\"padding-left: 20px;\">Maintenance<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$833.33<\/td>\n<td style=\"text-align: right; color: black;\">$833.33<\/td>\n<\/tr>\n<tr>\n<td style=\"padding-left: 20px;\">Repairs<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$83.33<\/td>\n<td style=\"text-align: right; color: black;\">$83.33<\/td>\n<\/tr>\n<tr>\n<td style=\"padding-left: 20px;\">Unbudgeted Maintenance<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$83.33<\/td>\n<td style=\"text-align: right; color: black;\">$83.33<\/td>\n<\/tr>\n<tr style=\"font-weight: bold;\">\n<td style=\"padding-left: 10px;\">TOTAL POOL EXPENSES<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$1,666.67<\/td>\n<td style=\"text-align: right; color: black;\">$1,666.67<\/td>\n<\/tr>\n<tr>\n<td>TAXES &amp; LICENSES<\/td>\n<td style=\"text-align: right;\">$1,156.69<\/td>\n<td style=\"text-align: right;\">$1,156.69<\/td>\n<td style=\"text-align: right;\">$108.33<\/td>\n<td style=\"text-align: right; color: red;\">$1,048.36<\/td>\n<\/tr>\n<tr>\n<td style=\"padding-top: 6px;\" colspan=\"5\">UTILITIES<\/td>\n<\/tr>\n<tr>\n<td style=\"padding-left: 20px;\">Electricity<\/td>\n<td style=\"text-align: right;\">$506.79<\/td>\n<td style=\"text-align: right;\">$506.79<\/td>\n<td style=\"text-align: right;\">$666.67<\/td>\n<td style=\"text-align: right; color: red;\">$159.88<\/td>\n<\/tr>\n<tr>\n<td style=\"padding-left: 20px;\">Gas<\/td>\n<td style=\"text-align: right;\">$85.78<\/td>\n<td style=\"text-align: right;\">$85.78<\/td>\n<td style=\"text-align: right;\">$183.33<\/td>\n<td style=\"text-align: right; color: black;\">$97.55<\/td>\n<\/tr>\n<tr>\n<td style=\"padding-left: 20px;\">Phone<\/td>\n<td style=\"text-align: right;\">$142.41<\/td>\n<td style=\"text-align: right;\">$142.41<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right; color: red;\">$142.41<\/td>\n<\/tr>\n<tr>\n<td style=\"padding-left: 20px;\">Water<\/td>\n<td style=\"text-align: right;\">$757.11<\/td>\n<td style=\"text-align: right;\">$757.11<\/td>\n<td style=\"text-align: right;\">$400.00<\/td>\n<td style=\"text-align: right; color: red;\">$357.11<\/td>\n<\/tr>\n<tr style=\"font-weight: bold;\">\n<td style=\"padding-left: 10px;\">TOTAL UTILITIES<\/td>\n<td style=\"text-align: right;\">$1,492.09<\/td>\n<td style=\"text-align: right;\">$1,492.09<\/td>\n<td style=\"text-align: right;\">$1,250.00<\/td>\n<td style=\"text-align: right; color: red;\">$242.09<\/td>\n<\/tr>\n<tr>\n<td>MISCELLANEOUS<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$416.67<\/td>\n<td style=\"text-align: right; color: black;\">$416.67<\/td>\n<\/tr>\n<tr>\n<td>RESERVE FUND<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$1,666.67<\/td>\n<td style=\"text-align: right; color: black;\">$1,666.67<\/td>\n<\/tr>\n<tr style=\"font-weight: bold;\">\n<td>TOTAL EXPENSES<\/td>\n<td style=\"text-align: right;\">$5,274.58<\/td>\n<td style=\"text-align: right;\">$5,274.58<\/td>\n<td style=\"text-align: right;\">$11,191.67<\/td>\n<td style=\"text-align: right; color: black;\">$5,917.09<\/td>\n<\/tr>\n<tr style=\"font-weight: bold;\">\n<td>NET INCOME<\/td>\n<td style=\"text-align: right; color: green;\"><span style=\"color: #000000;\">$7,191.00<\/span><\/td>\n<td style=\"text-align: right;\">$7,191.00<\/td>\n<td style=\"text-align: right;\">$475.00<\/td>\n<td style=\"text-align: right; color: black;\">$6,716.00<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"font-size: 13px; margin-top: 10px; color: #444;\"><strong>Notes:<\/strong> Detailed ledgers and bank statements are available for member inspection upon request.<\/p>\n<p style=\"font-size: 12px; color: #666; margin-top: 20px;\">Compiled by Rehj Hoeffner<br \/>\nPosted by the Secretary\/Treasurer pursuant to Texas Property Code \u00a7207.006 and \u00a7209.005(h\u2013i).<\/p>\n<\/div>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- Sidebar Header --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Treasurer\u2019s Financial Report<\/span><\/h4>\n<h6 style=\"margin: 0; font-size: 13px; color: #333;\">Month Ending: June 30, 2025<\/h6>\n<\/div>\n<p><!-- Narrative -->The Association remained financially stable through June 2025. Operating reserves were maintained at the approved level of $140,000. Income collections continued steady, with $118,500 received year-to-date, and approximately 30 households remaining unpaid as of mid-July. Several unbudgeted expenses were incurred for ongoing pool repairs and the pool house roof project, funded from reallocated capital reserves as approved by email vote on June 4, 2025. No special assessments are anticipated for the remainder of the fiscal year.<\/p>\n<p><!-- Key Metrics Box --><\/p>\n<div style=\"display: flex; flex-wrap: wrap; gap: 10px; margin: 10px 0;\">\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Income:<\/strong> $12,465.58<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Expenses:<\/strong> $5,274.58<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Net Operating Income:<\/strong> <span style=\"color: #000000;\">$7,191.00<\/span><\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Funds on Hand:<\/strong> $229,150.76<\/div>\n<\/div>\n<p><!-- Balances --><\/p>\n<h3 style=\"color: #4f81bd; margin-top: 16px;\">Account &amp; Reserve Balances<\/h3>\n<table id=\"balances\" style=\"width: 100%; border-collapse: collapse; font-size: 14px; margin-top: 8px;\">\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Account<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\">Balance<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>General Operating Fund (Checking)<\/td>\n<td style=\"text-align: right;\">$26,013.55<\/td>\n<\/tr>\n<tr>\n<td>Money Market Account<\/td>\n<td style=\"text-align: right;\">$9,623.44<\/td>\n<\/tr>\n<tr>\n<td>CD #6802<\/td>\n<td style=\"text-align: right;\">$82,934.47<\/td>\n<\/tr>\n<tr>\n<td>CD #6490<\/td>\n<td style=\"text-align: right;\">$110,579.30<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Funds on Hand<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$229,150.76<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!-- Reserves --><\/p>\n<h3 style=\"color: #4f81bd; margin-top: 16px;\">Reserves Overview<\/h3>\n<table id=\"reserves\" style=\"width: 100%; border-collapse: collapse; font-size: 14px; margin-top: 8px;\">\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Reserve Fund<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\">Balance<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Emergency Reserve (Approved Dec 12, 2024)<\/td>\n<td style=\"text-align: right;\">$140,000.00<\/td>\n<\/tr>\n<tr>\n<td>Pool Renovation Fund<\/td>\n<td style=\"text-align: right;\">($10,021.91)<\/td>\n<\/tr>\n<tr>\n<td>Pool Surround Fund<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<\/tr>\n<tr>\n<td>Pool House Roof Fund<\/td>\n<td style=\"text-align: right;\">($905.49)<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Capital Reserves<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>($10,927.40)<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!-- P&L Summary --><\/p>\n<h3 style=\"color: #4f81bd; margin-top: 16px;\">Profit &amp; Loss Summary (June 2025)<\/h3>\n<table id=\"pl-summary\" style=\"width: 100%; border-collapse: collapse; font-size: 14px;\">\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Category<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\">June 2025<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\">YTD 2025<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>Income<\/strong><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Operating Income<\/td>\n<td style=\"text-align: right;\">$11,667.00<\/td>\n<td style=\"text-align: right;\">$70,002.00<\/td>\n<\/tr>\n<tr>\n<td>Other Income<\/td>\n<td style=\"text-align: right;\">$2,685.96<\/td>\n<td style=\"text-align: right;\">$5,462.03<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Revenue<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$14,352.96<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$75,464.03<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>Expenses<\/strong><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Administrative<\/td>\n<td style=\"text-align: right;\">$120.89<\/td>\n<td style=\"text-align: right;\">$2,677.11<\/td>\n<\/tr>\n<tr>\n<td>Grounds Maintenance<\/td>\n<td style=\"text-align: right;\">$1,773.20<\/td>\n<td style=\"text-align: right;\">$12,342.62<\/td>\n<\/tr>\n<tr>\n<td>Insurance<\/td>\n<td style=\"text-align: right;\">\u2014<\/td>\n<td style=\"text-align: right;\">$10,173.00<\/td>\n<\/tr>\n<tr>\n<td>Pool Expenses (Total)<\/td>\n<td style=\"text-align: right;\">$695.22<\/td>\n<td style=\"text-align: right;\">$2,822.69<\/td>\n<\/tr>\n<tr>\n<td>Utilities (Total)<\/td>\n<td style=\"text-align: right;\">$1,788.30<\/td>\n<td style=\"text-align: right;\">$7,992.29<\/td>\n<\/tr>\n<tr>\n<td>Miscellaneous<\/td>\n<td style=\"text-align: right;\">\u2014<\/td>\n<td style=\"text-align: right;\">$200.00<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Expenses<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$4,137.04<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$44,043.11<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>Net Income<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$10,215.92<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$31,420.92<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!-- Footer --><\/p>\n<p style=\"font-size: 13px; margin-top: 10px; color: #444;\"><strong>Notes:<\/strong> Pool renovation expenses continue to draw from reallocated reserve funds. Detailed ledgers and bank statements are available for member inspection upon request.<\/p>\n<p style=\"font-size: 12px; color: #666; margin-top: 20px;\">Prepared and submitted by <strong>Rehj Hoeffner<\/strong><br \/>\nSecretary\/Treasurer, Whisperwood HOA<br \/>\nPosted pursuant to Texas Property Code \u00a7207.006 and \u00a7209.005(h\u2013i).<\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><!-- MAIN BODY --><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI', Arial, sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\"><!-- TITLE --><\/p>\n<p style=\"margin: 2pt 0; font-size: 14pt; font-weight: bold; color: #215e99;\">WHISPERWOOD HOA<br \/>\nSecretary Addendum<br \/>\nJanuary 8, 2025<\/p>\n<p style=\"padding-left: 40px;\">This Secretary Addendum supplements the approved January 2025 minutes.<br \/>\nIt provides factual corrections, notice clarifications, and the Secretary\u2019s formal statement<br \/>\ndeclining attestation of the January 2025 minutes.<\/p>\n<p style=\"padding-left: 40px;\">I, <strong>Rehj Hoeffner<\/strong>, Secretary\/Treasurer, have reviewed the minutes of the January 8, 2025<br \/>\nmeeting that were subsequently approved by the Board. Those minutes reflect several material<br \/>\nprocedural and statutory defects that render certain actions taken at the meeting void or voidable:<\/p>\n<p><!-- SECTION HEADER --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">1. Agenda Violations (Texas Property Code \u00a7209.0051)<\/p>\n<p style=\"padding-left: 40px;\">The posted agenda (<strong>Agenda Email \u2013 Exhibit A-01.08.25<\/strong>) did not include the following<br \/>\nitems that were nevertheless discussed and acted upon:<\/p>\n<ul style=\"padding-left: 65px; margin-top: 0;\">\n<li>Outstanding invoices<\/li>\n<li>St. Clair legal billing<\/li>\n<li>Corporate Transparency Act<\/li>\n<li>CPA discussion<\/li>\n<li>The 2005 amendment<\/li>\n<li>Election rule changes<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">These actions violate Texas Property Code \u00a7209.0051(e) and (g), which prohibit adding<br \/>\nsubstantive items after the required 144-hour agenda posting.<\/p>\n<p><!-- SECTION 2 --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">2. Unauthorized Payment of St. Clair Legal Invoice<\/p>\n<p style=\"padding-left: 40px;\">The Board approved payment of legal invoices to St. Clair &amp; Associates with no prior Board<br \/>\nauthorization for the underlying work and no disclosure to the Board of the scope or necessity<br \/>\nof the services.<\/p>\n<ul style=\"padding-left: 65px; margin-top: 0;\">\n<li>No prior Board authorization for the underlying legal work<\/li>\n<li>The President did not disclose attorney contact to the Board<\/li>\n<li>The Treasurer did not authorize payment<\/li>\n<\/ul>\n<p><!-- SECTION 3 --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">3. Mid-Election Changes to Voting Procedures and Election Policy<\/p>\n<p style=\"padding-left: 40px;\">(<strong>Nomination Form \u2013 Exhibit B-01.08.25<\/strong>)<br \/>\n(<strong>Policy \u2013 Exhibit C-01.08.25<\/strong>)<br \/>\n(<strong>Instructions \u2013 Exhibit D-01.08.25<\/strong>)<\/p>\n<p style=\"padding-left: 40px;\">The Board adopted a motion allowing proxies \u201cat the door\u201d on election day after expressing<br \/>\nconcern that the voting list did not include mailing addresses. Mailing addresses are not required<br \/>\nto verify ownership.<\/p>\n<p style=\"padding-left: 40px;\">The election began November 18, 2024, with the statutory candidate solicitation required by<br \/>\nTexas Property Code \u00a7209.00593. Any modification of election or voting procedures after that<br \/>\ndate is expressly prohibited by Texas Property Code \u00a7\u00a7209.0056, 209.0058, and 209.00593(c), (e),<br \/>\nand is void.<\/p>\n<p>See also Robert\u2019s Rules of Order (12th ed.) \u00a710:26(1) (no main motion may conflict with state law).<\/p>\n<p style=\"padding-left: 40px;\">Therefore, any attempt on January 8 to extend deadlines, shorten deadlines, or otherwise<br \/>\nchange the rules directly violated \u00a7209.00593(c) and (e) because:<\/p>\n<ul style=\"padding-left: 65px; margin-top: 0;\">\n<li>New requirements would impose conditions that did not exist when solicitation was sent.<\/li>\n<li>State statute overrides conflicting HOA documents.<\/li>\n<\/ul>\n<p><!-- SECTION CERTIFICATE --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Secretary\u2019s Standing Certificate (Applicable to All Board Minutes January\u2013June 2025)<\/p>\n<p style=\"padding-left: 40px;\">I, <strong>Rehj Hoeffner<\/strong>, duly elected Secretary of Whisperwood Home Owners Association, Inc., was<br \/>\nabsent from all Board meetings between January 1 and June 28, 2025.<\/p>\n<p style=\"padding-left: 40px;\">No secretary pro tempore was elected or appointed for any of those meetings as required by<br \/>\nRobert\u2019s Rules of Order (12th ed.) \u00a747:34.<\/p>\n<p style=\"padding-left: 40px;\">No authorized officer has signed or attested the minutes of those meetings. Because the<br \/>\nminutes contain material inaccuracies and reflect actions taken in violation of Texas Property<br \/>\nCode \u00a7\u00a7209.0051 and 209.0056\u2013209.00593, I decline to attest or authenticate them.<br \/>\nThese minutes remain unauthenticated corporate records.<\/p>\n<p style=\"padding-left: 40px;\">This Certificate is submitted in fulfillment of my statutory and fiduciary duty to maintain<br \/>\naccurate corporate records pursuant to Texas Business Organizations Code \u00a722.351 and<br \/>\nTexas Property Code \u00a7209.005.<\/p>\n<p style=\"padding-left: 40px;\">Executed this 28th day of October, 2025.<\/p>\n<p><strong>Rehj Hoeffner<\/strong><br \/>\nSecretary<br \/>\nWhisperwood Home Owners Association, Inc.<\/p>\n<p><!-- EXHIBITS --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Exhibits<\/p>\n<table style=\"border-collapse: collapse; width: 100%; font-size: 10pt;\">\n<tbody>\n<tr style=\"background: #edf3fa;\">\n<td style=\"padding: 6px; border: 1px solid #ccc;\"><strong>Exhibit No.<\/strong><\/td>\n<td style=\"padding: 6px; border: 1px solid #ccc;\"><strong>Title \/ Description<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px; border: 1px solid #ccc;\">A<\/td>\n<td style=\"padding: 6px; border: 1px solid #ccc;\">Agenda<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px; border: 1px solid #ccc;\">B<\/td>\n<td style=\"padding: 6px; border: 1px solid #ccc;\">2025 Nomination Form<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px; border: 1px solid #ccc;\">C<\/td>\n<td style=\"padding: 6px; border: 1px solid #ccc;\">2025 Election Policy<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px; border: 1px solid:#ccc;\">D<\/td>\n<td style=\"padding: 6px; border: 1px solid:#ccc;\">2025 Election Instructions<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\"><!-- EXHIBITS --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Exhibits<\/p>\n<table style=\"border-collapse: collapse; width: 100%; font-size: 10pt;\">\n<tbody>\n<tr style=\"background: #edf3fa;\">\n<td style=\"padding: 6px; border: 1px solid #ccc;\"><strong>Exhibit No.<\/strong><\/td>\n<td style=\"padding: 6px; border: 1px solid #ccc;\"><strong>Title \/ Description<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px; border: 1px solid #ccc;\">A<\/td>\n<td style=\"padding: 6px; border: 1px solid #ccc;\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/Exhibit-A-01.08.25-Agenda-Email.pdf\">Agenda Email<\/a><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px; border: 1px solid #ccc;\">B<\/td>\n<td style=\"padding: 6px; border: 1px solid #ccc;\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/Exhibit-B-01.08.25-Nominations.pdf\">2025 Nomination Form<\/a><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px; border: 1px solid #ccc;\">C<\/td>\n<td style=\"padding: 6px; border: 1px solid #ccc;\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/Exhibit-C-01.08.25-Election-Policy.pdf\">2025 Election Policy<\/a><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px; border: 1px solid:#ccc;\">D<\/td>\n<td style=\"padding: 6px; border: 1px solid:#ccc;\">2025 Election Instructions<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><\/div><\/li><li><div class=\"tab-title\"><span><\/span><\/div><div class=\"tab-content\"><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column width=&#8221;1\/2&#8243;][vc_column_text] 2025 MEETING MINUTES [\/vc_column_text][vc_column_text] Notice of Limited Use This website and documents contained here in are published by a director on the board for informational and recordkeeping purposes. You are welcome to download or print a personal copy for your own records or reference. Reproduction, posting, or redistribution of this material on any [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-9510","page","type-page","status-publish","hentry"],"blocksy_meta":[],"_links":{"self":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/pages\/9510","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=9510"}],"version-history":[{"count":468,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/pages\/9510\/revisions"}],"predecessor-version":[{"id":10471,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/pages\/9510\/revisions\/10471"}],"wp:attachment":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=9510"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}