{"id":9462,"date":"2025-05-19T04:48:07","date_gmt":"2025-05-19T09:48:07","guid":{"rendered":"https:\/\/whoalubbock.org\/?page_id=9462"},"modified":"2026-01-14T19:43:56","modified_gmt":"2026-01-15T00:43:56","slug":"meeting-minutes","status":"publish","type":"page","link":"https:\/\/whoalubbock.org\/?page_id=9462","title":{"rendered":"2024 Meeting Reports"},"content":{"rendered":"<p>[vc_row][vc_column][vc_column_text]<\/p>\n<h2 style=\"text-align: center;\"><span style=\"color: #000000;\">2024 MEETING MINUTES<\/span><\/h2>\n<p>[\/vc_column_text]<div class=\" inline-block text-center\"><a  id=\"btn-6a15ed9d99f64\" class=\"btn btn-filled btn-xs   btn-sm-sm\" href= \"#DECEMBER\" target=\"_self\" >DECEMBER<\/a><\/div><div class=\" inline-block text-center\"><a  id=\"btn-6a15ed9d9a098\" class=\"btn btn-filled btn-xs   btn-sm-sm\" href= \"#NOVEMBER\" target=\"_self\" >NOVEMBER<\/a><\/div><div class=\" inline-block text-center\"><a  id=\"btn-6a15ed9d9a13b\" class=\"btn btn-filled btn-xs   btn-sm-sm\" href= \"#OCTOBER\" target=\"_self\" >OCTOBER<\/a><\/div><div class=\" inline-block text-center\"><a  id=\"btn-6a15ed9d9a1d1\" class=\"btn btn-filled btn-xs   btn-sm-sm\" href= \"#SEPTEMBER\" target=\"_self\" >SEPTEMBER<\/a><\/div><div class=\" inline-block text-center\"><a  id=\"btn-6a15ed9d9a265\" class=\"btn btn-filled btn-xs   btn-sm-sm\" href= \"#AUGUST\" target=\"_self\" >AUGUST<\/a><\/div><div id=\"tab-6a15ed9d9a288\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>DECEMBER 29, 2024 - WORKING SESSION<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n@media only screen and (max-width:640px){<br \/>  #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>    display:block !important;<br \/>    width:100% !important;<br \/>    box-sizing:border-box;<br \/>  }<br \/>  #minutes-kp thead{display:none!important;}<br \/>  #minutes-kp td{padding:10px 12px!important;}<br \/>  #minutes-kp td::before{<br \/>    content:attr(data-label);<br \/>    display:block;<br \/>    font-weight:700;<br \/>    color:#4f81bd;<br \/>    margin-bottom:6px;<br \/>  }<br \/>}<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI',Tahoma,Arial,sans-serif; font-size: 14px!important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Motions \/ Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" data-label=\"Meeting Info\"><b>Working Session<\/b><br \/>\n<strong>Date:<\/strong> December 29, 2024<br \/>\n<strong>Location:<\/strong> Groves Branch Library<br \/>\n<strong>Time:<\/strong> 6:00 PM<br \/>\n<strong>Quorum:<\/strong> Present (but meeting does not meet qualifications for a board meeting)<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Motions \/ Actions\">\n<h5 data-start=\"3059\" data-end=\"3128\">Record Note \u2013 Informal Member Session (Not a Board Meeting)<\/h5>\n<p data-start=\"3129\" data-end=\"3698\">On December 28, 2024 an informal member-led discussion session was held at a location rented and paid for by a Whisperwood homeowner. Although an agenda was published by the Board President, no board deliberation or action occurred, no association business was conducted, and no minutes were taken. The event did not meet the definition of a board meeting under Texas Property Code \u00a7209.0051 because it lacked board action and was not convened by the association for the purpose of conducting official business.<br data-start=\"3611\" data-end=\"3614\" \/>As the gathering was not an HOA board meeting, notice and minutes were not required.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI', sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- HEADER --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">SECRETARY ADDENDUM<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">December 29, 2024<\/p>\n<\/div>\n<p><!-- LOCATION \/ TIME --><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99;\">Groves Branch Library<\/span><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99;\">6:00 PM\u00a0<\/span><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Subject: <span style=\"color: #215e99;\">Clarification Regarding Informal Member Session (Not an HOA Board Meeting)<\/span><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Prepared by: <span style=\"color: #215e99;\">Rehj Hoeffner, Secretary<\/span><\/p>\n<p><!-- Title Block --> <!-- Purpose --><\/p>\n<h3 style=\"color: #215e99; font-size: 14px; font-weight: bold;\">1. Purpose of Addendum<\/h3>\n<p>The purpose of this addendum is to document the nature and status of the member-led gathering held on<br \/>\nDecember 29, 2024, which was mistakenly presented as an HOA board meeting. This clarification ensures the<br \/>\nofficial record accurately reflects compliance with Texas Property Code requirements for board meetings, notice,<br \/>\nagendas, and minutes.<\/p>\n<p><!-- Background --><\/p>\n<h3 style=\"color: #215e99; font-size: 14px; font-weight: bold;\">2. Background<\/h3>\n<p>A homeowner rented and paid for a meeting room for the purpose of hosting an informal member discussion related<br \/>\nto HOA participation and quorum issues. The Board President circulated an agenda prior to the event, listing items<br \/>\nsuch as \u201cOpening of the Meeting,\u201d \u201cGovernance of the Meeting,\u201d \u201cEstablish Board Quorum,\u201d \u201cTreasurer Status,\u201d and<br \/>\n\u201cMember Forum.\u201d<\/p>\n<p>Although a quorum of directors was present, the event was not convened by the Association, was paid for by a<br \/>\nmember, and was not intended for conducting official HOA business.<\/p>\n<p><!-- Findings --><\/p>\n<h3 style=\"color: #215e99; font-size: 14px; font-weight: bold;\">3. Findings<\/h3>\n<p style=\"padding-left: 40px;\"><strong>1. No Board Action or Deliberation Occurred<\/strong><br \/>\nTexas Property Code \u00a7209.0051 defines a board meeting as a gathering in which the board <em>deliberates or takes action<\/em><br \/>\non association business. No votes were taken, no association business was conducted, and no actions were proposed<br \/>\nor decided. Therefore, the event did <strong>not<\/strong> constitute a board meeting.<\/p>\n<p style=\"padding-left: 40px;\"><strong>2. Agenda Did Not Contain Action Items<\/strong><br \/>\nThe published agenda listed general discussion topics but did not identify any actionable items requiring a board<br \/>\nvote. An agenda without actionable items cannot support a board meeting under \u00a7209.0051(e).<\/p>\n<p style=\"padding-left: 40px;\"><strong>3. Member-Paid Venue Confirms Non-HOA Status<\/strong><br \/>\nBecause a homeowner\u2014not the Association\u2014paid for the room rental, the gathering was a <strong>member-led session<\/strong>,<br \/>\nnot an official HOA meeting. This was confirmed and voted on during the April 3, 2025 Board Meeting.<\/p>\n<p style=\"padding-left: 40px;\"><strong>4. Notice and Minutes Were Not Required<\/strong><br \/>\nSince the gathering did not qualify as a board meeting, notice and agenda requirements under Texas Property<br \/>\nCode \u00a7209.0051 did not apply. No minutes were required or recorded because no board business occurred.<\/p>\n<p><!-- Conclusion --><\/p>\n<h3 style=\"color: #215e99; font-size: 14px; font-weight: bold;\">4. Conclusion<\/h3>\n<p>This event was <strong>not<\/strong> an HOA board meeting and did not require notice, agenda compliance, or minutes. Although<br \/>\nboard members were present, the absence of board deliberation or action places the gathering outside the statutory<br \/>\ndefinition of a board meeting. This addendum is entered into the official record to maintain accurate documentation<br \/>\nand to ensure future compliance with Texas Property Code \u00a7209.<\/p>\n<p><!-- Exhibits Table --><\/p>\n<h3 style=\"color: #215e99; font-size: 14px; font-weight: bold;\">5. Exhibits<\/h3>\n<p><span style=\"color: #215e99;\"><strong>Exhibit A &#8211; Agenda<\/strong><\/span><br \/>\nOpening of the meeting<br \/>\nEstablish Board quorum<br \/>\nGovernance of the meeting<br \/>\nReport of Treasurer status and CPA replacement<br \/>\nmember forum &#8211; questions, opinions and statements<br \/>\nNext meeting reminders<br \/>\nAnnual meeting reminder<br \/>\nAdjournment<\/p>\n<\/div>\n<p><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;DECEMBER&#8221;][vc_column]<div id=\"tab-6a15ed9d9a36e\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>DECEMBER 12, 2024<\/span><\/div><div class=\"tab-content\"><\/p>\n<style id=\"minutes-kp-responsive\">\n@media only screen and (max-width:640px){<br \/>  #minutes-kp thead {display:none!important;}<br \/>  #minutes-kp tr {display:block!important;margin-bottom:14px;}<br \/>  #minutes-kp td {<br \/>    display:block!important;<br \/>    width:100%!important;<br \/>    box-sizing:border-box;<br \/>    padding:10px 12px!important;<br \/>    border:none!important;<br \/>  }<br \/>  #minutes-kp td::before{<br \/>    content:attr(data-label);<br \/>    display:block;<br \/>    font-weight:700;<br \/>    color:#4f81bd;<br \/>    margin-bottom:6px;<br \/>  }<br \/>}<br \/><\/style>\n<style>\n\/* Stack this specific table on phones *\/<br \/>@media (max-width:640px) {<br \/>  #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td {<br \/>    display: block !important;<br \/>    width: 100% !important;<br \/>    box-sizing: border-box;<br \/>  }<br \/>  #minutes-kp thead { display: none !important; }<br \/>  #minutes-kp td { padding: 10px 12px !important; }<br \/>  #minutes-kp td::before {<br \/>    content: attr(data-label);<br \/>    display: block;<br \/>    font-weight: 700;<br \/>    color: #4f81bd;<br \/>    margin-bottom: 6px;<br \/>  }<br \/>}<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI',Tahoma,Arial,sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Motions \/ Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" data-label=\"Meeting Info\"><b>Regular Board Meeting<\/b><br \/>\n<strong>Date:<\/strong> December 12 2024<br \/>\n<strong>Location:<\/strong> Groves Branch Library<br \/>\n<strong>Time:<\/strong> 6:00 PM \u2013 8:42 PM<br \/>\n<strong>Quorum:<\/strong> Present<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Notice\/Agenda:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/12\/12.12.24-Agenda.pdf\" target=\"_blank\" rel=\"noopener\">View Agenda (PDF)<\/a><br \/>\n<strong>Minutes PDF:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/12\/12.12.24_Minutes.pdf\" target=\"_blank\" rel=\"noopener\">Download Minutes<\/a><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Recorded and Submitted By:<\/strong><br \/>\nRehj Hoeffner, Secretary\/Treasurer<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Status:<\/strong> Draft \u2014 Pending Board Approval<\/p>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li><strong>Approved<\/strong> amended agenda including governance overview and pool updates \u2014 Passed unanimously.<\/li>\n<li><strong>Approved<\/strong> November 1 2024 minutes as adjusted \u2014 Passed unanimously.<\/li>\n<li><strong>Approved<\/strong> November 12 2024 minutes as written \u2014 Passed unanimously.<\/li>\n<li><strong>Adopted<\/strong> procedure for distributing tentative minutes to Board via email prior to posting \u2014 Passed unanimously.<\/li>\n<li><strong>Renewed<\/strong> Association CDs for 90 days \u2014 Passed unanimously.<\/li>\n<li><strong>Appointed<\/strong> Attorney Mike Carper \u2014 Passed unanimously.<\/li>\n<li><strong>Authorized<\/strong> Marnee Bolen to contact and engage Mike Carper\u2019s services \u2014 Passed unanimously.<\/li>\n<li><strong>Ratified<\/strong> all valid motions from November 12 meeting to cure procedural defects \u2014 Passed unanimously.<\/li>\n<li><strong>Directed<\/strong> Treasurer to seek CPA proposals for 2024 filings and review \u2014 Passed unanimously.<\/li>\n<li><strong>Approved<\/strong> Spring yard-maintenance reminder letter \u2014 Passed unanimously.<\/li>\n<li><strong>Approved<\/strong> Hiring Brenda Lindsey as third party ballot tabulator.<\/li>\n<li><strong>Tabled<\/strong> Pool Policy discussion until January 7 2025 meeting \u2014 Passed unanimously.<\/li>\n<li><strong>Set Next Meeting:<\/strong> January 7 2025 at Groves Branch Library, 6:00 PM.<\/li>\n<li><strong>Adjourned<\/strong> at 8:42 PM (Moved by Priscilla Elliott; Second by Marnee Bolen) \u2014 Passed unanimously.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI', sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- HEADER --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Board Meeting Minutes (Draft)<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">December 12, 2024<\/p>\n<\/div>\n<p><!-- LOCATION \/ TIME --><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99;\">Groves Branch Library<\/span><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99;\">6:00 PM \u2013 Adjournment<\/span><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI', Arial, sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\">\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"padding-left: 40px;\">The meeting was called to order at 6:00 PM by <strong>Randal Hamilton<\/strong>.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">NOTICE OF MEETING<\/p>\n<p style=\"padding-left: 40px;\"><strong>Website Notice:<\/strong> Posted November 18, 2024.<br \/>\n<strong>Neighborhood Signs:<\/strong> Posted December 4, 2024.<br \/>\n<strong>Agenda Posting:<\/strong> December 6, 2024 by 6:00 PM.<\/p>\n<p>The meeting was properly noticed.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDANCE<\/p>\n<p style=\"padding-left: 40px;\">All board members were present:<br \/>\n\u2022 <strong>Randal Hamilton<\/strong><br \/>\n\u2022 <strong>Rehj Hoeffner<\/strong><br \/>\n\u2022 <strong>Robert Guerrero<\/strong><br \/>\n\u2022 <strong>Priscilla Elliott<\/strong><br \/>\n\u2022 <strong>Marnee Bolen<\/strong><\/p>\n<p>A quorum was established.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">AGENDA MODIFICATIONS<\/p>\n<p style=\"padding-left: 40px;\">Added items included a governance overview by the President, the President\u2019s report before the Treasurer\u2019s report, CPA, pool, and Facebook discussions before pool policy, and a yard maintenance discussion after CPA discussion. The pool report was moved before member comments, and discussion of the 2005 amendment was moved to executive session.<\/p>\n<p>It was determined that <strong>Randal Hamilton<\/strong> had not been in communication with the attorney and <strong>Rehj Hoeffner<\/strong> wanted to present information available to the public. After discussion, <strong>Randal Hamilton<\/strong> allowed public discussion of the 2005 amendment.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Rehj Hoeffner<\/strong> moved to accept the amended agenda.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE OVERVIEW<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> emphasized the importance of clear abstentions during voting and suggested scheduling a work session for December 29, 2024, pending library availability. Notice requirement of 72 hours was confirmed by <strong>Rehj Hoeffner<\/strong>.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL REPORT<\/p>\n<p style=\"padding-left: 40px;\"><strong>Chad Seay<\/strong> reported a leak of 500 gallons per day (~12,800 gallons per month). <strong>Chad Seay<\/strong> and <strong>Tim Collins<\/strong> were attempting to coordinate schedules to assess whether gunite removal is necessary to address the leak. Concerns were raised about leaves overwhelming the pump, unnecessarily taxing the system. <strong>Marnee Bolen<\/strong> agreed to contact pool service companies for maintenance or potential winter closure; however, no vote was taken. <strong>Bryan Foley<\/strong> suggested blowing out pool lines to prevent freezing.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ACTION ITEM COMPLETED<\/p>\n<p style=\"padding-left: 40px;\">\u2022 Pool Volunteer List received from <strong>Marnee Bolen<\/strong>.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">APPROVAL OF MINUTES<\/p>\n<p style=\"padding-left: 40px;\"><strong>November 1, 2024 Minutes:<\/strong> Large discussion regarding procedural notations. Procedural errors that affected meeting outcomes will remain in the minutes per Robert\u2019s Rules.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to accept the November 1 minutes as adjusted, retaining procedural notations that affected meeting outcomes.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to accept the November 12 minutes as written.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Tentative Minutes Distribution Policy:<\/strong> Discussion occurred about how tentative minutes should be shared with board members for review prior to posting. <strong>Marnee Bolen<\/strong> suggested a system allowing members to approve or suggest changes via email.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to distribute tentative minutes to board members before posting and allow members to approve or suggest changes via email.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PRESIDENT\u2019S REPORT<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> announced the next meeting is tentatively scheduled for January 7, 2025, pending library availability.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">TREASURER\u2019S REPORT<\/p>\n<p style=\"padding-left: 40px;\">Financial status was reported as $303,420.91 in CDs, money market accounts, and checking. Discussion centered on the upcoming maturity of CDs and the lack of documentation for some expenses from previous years.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to renew CDs for 90 days.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTORNEY DISCUSSION<\/p>\n<p style=\"padding-left: 40px;\"><strong>Marnee Bolen<\/strong> explained that she contacted several attorneys. <strong>Mike Carper<\/strong> was available, while others were unavailable due to personal commitments. The Board discussed the importance of securing legal representation promptly.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to hire <strong>Mike Carper<\/strong> as HOA attorney.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Rehj Hoeffner<\/strong> moved to authorize <strong>Marnee Bolen<\/strong> to contact and engage <strong>Mike Carper\u2019s<\/strong> services.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">RATIFICATION OF NOVEMBER 1 MEETING VOTES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Rehj Hoeffner<\/strong> explained that the November 1 meeting had procedural irregularities, including a missing motion log, lack of attestation, and the absence of a proper vote to adopt the November 1 minutes. She recommended ratifying all valid motions from that meeting to bring them into compliance.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Rehj Hoeffner<\/strong> moved to ratify all valid motions taken during the November 1 meeting to correct prior procedural defects.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CPA DISCUSSION<\/p>\n<p style=\"padding-left: 40px;\"><strong>Rehj Hoeffner<\/strong> reported that <strong>Gary Carson, CPA<\/strong>, had filed 1099s for the Association and provided limited assistance but declined further engagement due to concerns about governance issues.<br \/>\n<strong>Marnee Bolen<\/strong> expressed that new accounting support was needed.<br \/>\n<strong>Priscilla Elliott<\/strong> recommended that the Board seek a local CPA familiar with non-profit reporting.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved that the Treasurer seek proposals from qualified local CPAs for the Association\u2019s 2024 filings and financial review.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">YARD MAINTENANCE<\/p>\n<p style=\"padding-left: 40px;\"><strong>Priscilla Elliott<\/strong> reported member complaints about overgrown lawns and abandoned vehicles. She recommended a spring cleanup letter before sending formal notices.<br \/>\n<strong>Randal Hamilton<\/strong> agreed to draft the notice and coordinate with the Secretary for posting to the website.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to prepare a general yard-maintenance reminder letter for spring distribution to homeowners.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">FACEBOOK DISCUSSION<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> raised concerns regarding moderation of the Whisperwood Facebook page and requested that all administrative rights be shared with at least two board members to preserve continuity.<br \/>\n<strong>Marnee Bolen<\/strong> agreed to add <strong>Randal Hamilton<\/strong> and <strong>Priscilla Elliott<\/strong> as page admins.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to add <strong>Randal Hamilton<\/strong> and <strong>Priscilla Elliott<\/strong> as administrators on the Whisperwood Facebook page for oversight and continuity.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL POLICY AND CLOSURE PLANNING<\/p>\n<p style=\"padding-left: 40px;\"><strong>Rehj Hoeffner<\/strong> reported on leak estimates and highlighted that the pool must be maintained to prevent damage and potential city inspection violations. She emphasized the need for a written policy on seasonal closure and maintenance responsibility.<br \/>\n<strong>Randal Hamilton<\/strong> suggested tabling further discussion until the January meeting when updated estimates would be available.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to table the Pool Policy discussion until the January 7 2025 meeting pending updated inspection and maintenance data.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">NEXT MEETING AND ADJOURNMENT<\/p>\n<p style=\"padding-left: 40px;\">The next meeting was tentatively set for January 7 2025 at 6:00 PM at Groves Branch Library.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOVED:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to adjourn the meeting at 8:42 PM.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously.<\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\">The meeting was adjourned at 8:42 PM.<\/p>\n<p style=\"margin-top: 16px; font-size: 10pt; font-style: italic; color: #333;\">Prepared and Submitted by:<br \/>\n<strong>Rehj Hoeffner, Secretary\/Treasurer<\/strong><\/p>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Financial Summary Report<\/span><\/h4>\n<h6 style=\"margin: 0; font-size: 13px; color: #333;\">Month Ending: December 31, 2024<\/h6>\n<\/div>\n<p><!-- Narrative Section --><br \/>\nThe Association ended the 2024 fiscal year with revenues exceeding projections due to strong income collection and higher-than-expected interest returns.<br \/>\nGrounds maintenance and utilities were within expectations, while pool expenses reflected significant equipment and repair costs associated with pool committee takeover of operations.<br \/>\nA property tax payment for 2025 was made during December, impacting year-end totals.<br \/>\nNo reserve transfers were made in 2024.<\/p>\n<p><!-- Key Metrics Box --><\/p>\n<div style=\"display: flex; flex-wrap: wrap; gap: 10px; margin: 10px 0;\">\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Income:<\/strong> $152,058.96 YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Expenses:<\/strong> $81,853.16 YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Net Operating Income:<\/strong> $70,205.80 YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Reserve Account Balance:<\/strong> $140,000<\/div>\n<\/div>\n<p><!-- P&L Table --><\/p>\n<h3 style=\"color: #4f81bd; margin-top: 16px;\">Profit &amp; Loss Summary<\/h3>\n<table id=\"pl-table\" style=\"width: 733px; border-collapse: collapse; font-size: 14px; margin-top: 8px;\">\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Category<\/th>\n<th style=\"background: #4f81bd; color: #fff; padding: 6px 10px;\"><\/th>\n<th style=\"background: #4f81bd; color: #ffffff; padding: 6px 10px; text-align: right;\">DECEMBER<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; padding: 6px 10px; text-align: right;\">YTD<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>INCOME<\/strong><\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Homeowner Dues<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$11,667.00<\/td>\n<td style=\"text-align: right;\">$140,539.28<\/td>\n<\/tr>\n<tr>\n<td>Deferred HOA Income<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$300.00<\/td>\n<td style=\"text-align: right;\">$300.00<\/td>\n<\/tr>\n<tr>\n<td>Total Operating Income<\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><strong>$11,967.00<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$140,839.28<\/strong><\/td>\n<\/tr>\n<tr>\n<td>Interest Income (CDs)<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$2,106.28<\/td>\n<td style=\"text-align: right;\">$9,261.39<\/td>\n<\/tr>\n<tr>\n<td>Interest Income (Money Market)<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$205.15<\/td>\n<td style=\"text-align: right;\">$1,958.29<\/td>\n<\/tr>\n<tr>\n<td><strong>Total Other Income<\/strong><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><strong>$2,311.43<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$11,219.68<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>TOTAL REVENUE<\/strong><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><strong>$14,278.43<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$152,058.96<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>EXPENSES<\/strong><\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<p><!-- General Costs --><\/p>\n<tr>\n<td>General Costs<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$840.93<\/td>\n<td style=\"text-align: right;\">$7,778.55<\/td>\n<\/tr>\n<p><!-- Grounds --><\/p>\n<tr>\n<td>Grounds Maintenance<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$3,125.00<\/td>\n<td style=\"text-align: right;\">$24,157.34<\/td>\n<\/tr>\n<p><!-- Insurance --><\/p>\n<tr>\n<td>Insurance<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$8,193.00<\/td>\n<\/tr>\n<p><!-- Pool Attendants --><\/p>\n<tr>\n<td>Pool Attendants Salaries<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<\/tr>\n<p><!-- Pool Expenses --><\/p>\n<tr>\n<td>Pool Expenses<\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>\u2003Equipment<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$9,902.61<\/td>\n<\/tr>\n<tr>\n<td>\u2003Chemicals &amp; Supplies<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$249.00<\/td>\n<td style=\"text-align: right;\">$8,478.61<\/td>\n<\/tr>\n<tr>\n<td>\u2003Repairs<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$1,937.85<\/td>\n<\/tr>\n<tr>\n<td><strong>\u2003Total Pool Expenses<\/strong><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><strong>$249.00<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$20,319.07<\/strong><\/td>\n<\/tr>\n<p><!-- Taxes --><\/p>\n<tr>\n<td>Taxes &amp; Licenses<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$1,156.69<\/td>\n<td style=\"text-align: right;\">$2,549.14<\/td>\n<\/tr>\n<p><!-- Utilities --><\/p>\n<tr>\n<td>Utilities<\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>\u2003Electricity<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$486.70<\/td>\n<td style=\"text-align: right;\">$13,151.98<\/td>\n<\/tr>\n<tr>\n<td>\u2003Gas (Pool Heating)<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$85.78<\/td>\n<td style=\"text-align: right;\">$2,329.32<\/td>\n<\/tr>\n<tr>\n<td>\u2003Phone \/ Internet<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$142.33<\/td>\n<td style=\"text-align: right;\">$1,612.47<\/td>\n<\/tr>\n<tr>\n<td>\u2003Water<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$873.12<\/td>\n<td style=\"text-align: right;\">$873.12<\/td>\n<\/tr>\n<tr>\n<td><strong>\u2003Total Utilities<\/strong><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><strong>$1,587.93<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$17,966.89<\/strong><\/td>\n<\/tr>\n<p><!-- Misc --><\/p>\n<tr>\n<td>Miscellaneous &amp; Events<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<\/tr>\n<tr>\n<td>Reserve Fund<\/td>\n<td><\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<td style=\"text-align: right;\">$0.00<\/td>\n<\/tr>\n<tr>\n<td><strong>TOTAL EXPENSES<\/strong><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><strong>$6,959.55<\/strong><\/td>\n<td style=\"text-align: right;\"><strong>$81,853.16<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>NET INCOME<\/strong><\/td>\n<td><\/td>\n<td><\/td>\n<td style=\"text-align: right;\"><strong>$70,205.80<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"font-size: 13px; margin-top: 10px; color: #444;\"><strong>Notes:<\/strong> Detailed ledgers and bank statements are available for member inspection upon request.<\/p>\n<p style=\"font-size: 12px; color: #666; margin-top: 20px;\">Compiled by Rehj Hoeffner<br \/>\nPosted pursuant to Texas Property Code \u00a7 207.006 and \u00a7 209.005(h\u2013i).<\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- SIDE BAR TITLE --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>SECRETARY&#8217;S ADDENDUM<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Special Board Meeting Minutes<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">November 12, 2024<br \/>\n<span style=\"font-size: 14px; color: #444444;\">Subject:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/span><span style=\"font-size: 14px; color: #444444;\">Chronological Record of Procedural Violations &amp; Point of Order<\/span><\/p>\n<div style=\"display: flex;\">\n<p style=\"margin: 0px; min-width: 110px;\">Prepared by:<\/p>\n<p style=\"margin: 0px;\">Robert Guerrero, Vice President (acting Secretary)<\/p>\n<\/div>\n<\/div>\n<p><!-- BODY --><\/p>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- TABLE OF CONTENTS --><\/p>\n<p style=\"margin: 5pt 0 6pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">TABLE OF CONTENTS<\/p>\n<ol style=\"margin-left: 65px; line-height: 1.4; color: #000;\">\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#purpose\">Purpose of the Addendum<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#background\">Chronological Background<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#findings\">Procedural Findings<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#effects\">Effect on Actions Taken<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#references\">Statutory &amp; Bylaw References<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#certification\">Conclusion &amp; Certification<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#exhibits\">Exhibits Tab<\/a><\/li>\n<\/ol>\n<p><!-- SECTION 1 --><\/p>\n<p id=\"purpose\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">1. PURPOSE OF THE ADDENDUM<\/p>\n<p style=\"padding-left: 60px;\">This Addendum records the complete sequence of events leading to and following the November 12, 2024 Board Meeting.<br \/>\nIt documents procedural violations in meeting notice, agenda posting, and directive misuse, culminating in the President reading the Secretary\u2019s written Point of Order without consent and refusing to attach it to the minutes.<br \/>\nAll items are presented chronologically to preserve the evidentiary record.<\/p>\n<p><!-- SECTION 2 --><\/p>\n<p id=\"background\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">2. CHRONOLOGICAL BACKGROUND<\/p>\n<ol style=\"padding-left: 60px; line-height: 1.4;\">\n<li><b>Text thread \u2013 Meeting date selection excluding the Secretary.<\/b><br \/>\nOngoing texts between the President and Secretary discussing potential dates \u201cthat work for everyone except the Secretary.\u201d<br \/>\nThe President ultimately fixed November 12 despite conflicts.<br \/>\n<b>Exhibit A.<\/b><\/li>\n<li><b>Initial meeting notice posted with insufficient notice.<\/b><br \/>\nScreenshot shows \u201cPosted November 8, 2024, 4:55 PM\u201d for a November 12, 6:00 PM meeting \u2014 less than the 144 hours required by Texas Property Code \u00a7209.0051(e).<br \/>\n<b>Exhibit B.<\/b><\/li>\n<li><b>Agenda amended after posting.<\/b><br \/>\nWebsite log reflects \u201cAmended November 9, 2024, 6:04 PM,\u201d violating \u00a7209.0051(h) which prohibits adding items after notice.<br \/>\n<b>Exhibit C.<\/b><\/li>\n<li><b>Directive to update agenda despite known defect.<\/b><br \/>\nThe President instructed the Secretary to \u201cforce\u201d an agenda update and repost, constituting an improper directive.<br \/>\n<b>Exhibit D.<\/b><\/li>\n<li><b>2005 unsigned, unnotarized, unrecorded \u201camendment.\u201d<\/b><br \/>\nThe President stated intent to treat this document as authentic and controlling, though it lacks execution or recording.<br \/>\n<b>Exhibit E.<\/b><\/li>\n<li><b>Request to form a \u201clandlord coalition.\u201d<\/b><br \/>\nThe President asked the Secretary to coordinate a landlord group, later declined by the Secretary upon attorney advice citing conflict of interest.<br \/>\n<b>Exhibit F.<\/b><\/li>\n<li><b>Written Point of Order presented at the meeting.<\/b><br \/>\nThe Secretary\u2019s written Point of Order was read aloud by the President without consent and excluded from the minutes.<br \/>\nThe approved minutes acknowledge its reading but omission.<br \/>\n<b>Exhibit G.<\/b><\/li>\n<\/ol>\n<p><!-- SECTION 3 --><\/p>\n<p id=\"findings\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">3. PROCEDURAL FINDINGS<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li><b>Insufficient notice:<\/b> Only 96 hours provided instead of 144 required (\u00a7209.0051(e)).<\/li>\n<li><b>Agenda amendment after posting:<\/b> Violation of \u00a7209.0051(h).<\/li>\n<li><b>Improper directive:<\/b> President compelled Secretary to issue or modify notice knowing it was defective (Robert\u2019s Rules \u00a762:2).<\/li>\n<li><b>Unauthorized handling of Point of Order:<\/b> Reading without consent and excluding from minutes violated Robert\u2019s Rules \u00a723 and \u00a748:10\u201312.<\/li>\n<li><b>Recognition of unexecuted \u201camendment\u201d:<\/b> Legally invalid unless signed, notarized, and recorded.<\/li>\n<li><b>Conflict of interest:<\/b> \u201cLandlord coalition\u201d request conflicted with Secretary\u2019s fiduciary duty of neutrality.<\/li>\n<\/ul>\n<p><!-- SECTION 4 --><\/p>\n<p id=\"effects\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">4. EFFECT ON ACTIONS TAKEN<\/p>\n<p style=\"padding-left: 60px;\">Because the meeting was held with insufficient notice and a modified agenda, all actions taken on November 12, 2024 are <b>void unless ratified<\/b> at a properly noticed meeting.<br \/>\nThis Addendum provides record documentation; it does not retroactively validate or invalidate votes.<\/p>\n<p><!-- SECTION 5 --><\/p>\n<p id=\"references\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">5. STATUTORY &amp; BYLAW REFERENCES<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li><b>Texas Property Code \u00a7209.0051(e)<\/b> \u2013 144-hour meeting notice requirement.<\/li>\n<li><b>Texas Property Code \u00a7209.0051(h)<\/b> \u2013 Prohibition on adding agenda items post-notice.<\/li>\n<li><b>Robert\u2019s Rules (12th) \u00a762:2<\/b> \u2013 Board, not chair, sets meeting time\/location.<\/li>\n<li><b>Robert\u2019s Rules \u00a723 &amp; \u00a748:10\u201312<\/b> \u2013 Handling and inclusion of Points of Order.<\/li>\n<li><b>Whisperwood HOA Bylaws Article V \u00a75.8<\/b> \u2013 Secretary\u2019s duty to maintain records.<\/li>\n<li><b>Texas Business Organizations Code \u00a722.352<\/b> \u2013 Requirement to maintain accurate association records.<\/li>\n<\/ul>\n<p><!-- SECTION 6 --><\/p>\n<p id=\"certification\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">6. CONCLUSION &amp; CERTIFICATION<\/p>\n<p style=\"padding-left: 60px;\">The attached exhibits collectively establish that the November 12, 2024 Board Meeting was improperly noticed and procedurally invalid.<br \/>\nActions taken at that meeting require subsequent ratification.<br \/>\nThe Secretary\u2019s written Point of Order, read aloud at the meeting and referenced in the minutes, is attached here for preservation.<\/p>\n<p style=\"padding-left: 60px;\"><b>Submitted and Attested by:<\/b><br \/>\n<b>Rehj Hoeffner<\/b><br \/>\nSecretary\/Treasurer<br \/>\nWhisperwood Homeowners Association<\/p>\n<p><!-- SECTION 7 --><\/p>\n<p id=\"exhibits\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">7. EXHIBITS TAB<\/p>\n<table style=\"width: 90%; margin-left: 60px; border-collapse: collapse; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.4;\">\n<thead>\n<tr style=\"background-color: #4f81bd; color: #fff;\">\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">Exhibit<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">Description<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">File Name<\/span><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">A<\/td>\n<td style=\"padding: 6px 10px;\">Text thread \u2014 Meeting date selection &amp; Secretary exclusion<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_TextThread.pdf<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px;\">B<\/td>\n<td style=\"padding: 6px 10px;\">Initial meeting notice (Posted 11\/8\/24, 4:55 PM)<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_NoticeScreenshot.png<\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">C<\/td>\n<td style=\"padding: 6px 10px;\">Amended agenda (11\/9\/24, 6:04 PM)<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_AmendedAgenda.png<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px;\">D<\/td>\n<td style=\"padding: 6px 10px;\">Directive to update agenda (texts\/emails)<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_Directive.pdf<\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">E<\/td>\n<td style=\"padding: 6px 10px;\">2005 unsigned, unnotarized, unrecorded \u201camendment\u201d<\/td>\n<td style=\"padding: 6px 10px;\">2005_Amendment.pdf<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px;\">F<\/td>\n<td style=\"padding: 6px 10px;\">Request to form \u201clandlord coalition\u201d &amp; Secretary\u2019s refusal<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_LandlordCoalition.pdf<\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">G<\/td>\n<td style=\"padding: 6px 10px;\">Secretary\u2019s written Point of Order (read aloud, not attached)<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_PointOfOrder.pdf<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\"><!-- Rehj Addendum Header Using Motion-Bar Style --><\/p>\n<div class=\"whoa-addendum\">\n<div class=\"motion-box\">\n<div class=\"motion-bar\"><\/div>\n<div class=\"motion-text\"><strong>SECRETARY ADDENDUM<\/strong><br \/>\nDate: October 16, 2024<br \/>\nSubject: Quorum Clarification (Board Reconstitution) and Validation of August 18 Minutes<br \/>\nPrepared by: Rehj Hoeffner, Secretary\/Treasurer<\/div>\n<\/div>\n<div class=\"addendum-section\">\n<div class=\"motion-box\">\n<div class=\"motion-bar\"><\/div>\n<div class=\"motion-text\"><strong>1. Purpose of the Addendum<\/strong><\/div>\n<\/div>\n<p>This Addendum documents and clarifies two issues &#8230;<\/p>\n<\/div>\n<div class=\"addendum-section\">\n<div class=\"motion-box\">\n<div class=\"motion-bar\"><\/div>\n<div class=\"motion-text\"><strong>2. Quorum Clarification &amp; Legal Authority for Reconstitution<\/strong><\/div>\n<\/div>\n<p>The October 16 meeting began with only two legitimate directors &#8230;<\/p>\n<\/div>\n<\/div>\n<style>\n\/* --- Reuse Whisperwood \u201cmotion\u201d visual style for Addenda --- *\/<br \/>.whoa-addendum {<br \/>  max-width: 1200px;<br \/>  margin: 0 auto;<br \/>  font-family: \"Segoe UI\", sans-serif;<br \/>  line-height: 1.6;<br \/>  color: #000;<br \/>}<br \/>.whoa-addendum .motion-box {<br \/>  display: flex;<br \/>  align-items: center;<br \/>  margin: 20px 0;<br \/>}<br \/>.whoa-addendum .motion-bar {<br \/>  width: 6px;<br \/>  height: 100%;<br \/>  background-color: #4f81bd; \/* same Whisperwood blue *\/<br \/>  border-radius: 3px;<br \/>  margin-right: 12px;<br \/>  flex-shrink: 0;<br \/>}<br \/>.whoa-addendum .motion-text {<br \/>  font-size: 16px;<br \/>  line-height: 1.5;<br \/>}<br \/>.whoa-addendum .motion-text strong {<br \/>  font-size: 18px;<br \/>  font-weight: 700;<br \/>}<br \/>.whoa-addendum .addendum-section p {<br \/>  margin: 8px 0 16px 18px;<br \/>}<\/p>\n<p>\/* Responsive tweaks *\/<br \/>@media (max-width: 640px) {<br \/>  .whoa-addendum .motion-box { flex-direction: row; }<br \/>  .whoa-addendum .motion-bar { width: 5px; margin-right: 10px; }<br \/>  .whoa-addendum .motion-text strong { font-size: 17px; }<br \/>}<br \/><\/style>\n<p><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;NOVEMBER&#8221;][vc_column]<div id=\"tab-6a15ed9d9a75a\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>NOVEMBER 12, 2024<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n@media only screen and (max-width:640px){<br \/>  #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>    display:block !important;<br \/>    width:100% !important;<br \/>    box-sizing:border-box;<br \/>  }<br \/>  #minutes-kp thead{display:none!important;}<br \/>  #minutes-kp td{padding:10px 12px!important;}<br \/>  #minutes-kp td::before{<br \/>    content:attr(data-label);<br \/>    display:block;<br \/>    font-weight:700;<br \/>    color:#4f81bd;<br \/>    margin-bottom:6px;<br \/>  }<br \/>}<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI',Tahoma,Arial,sans-serif; font-size: 14px!important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Motions \/ Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" data-label=\"Meeting Info\"><b>Informal Discussion\u00a0<\/b><br \/>\n<strong>Date:<\/strong> November 12 2024<br \/>\n<strong>Location:<\/strong> LCU Campus, Dobbs Center for Business Building<br \/>\n<strong>Time:<\/strong> 6:00 PM<br \/>\n<strong>Quorum:<\/strong> Present (but meeting invalid due to notice defect)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Notice\/Agenda:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/11.12.24_Agenda.pdf\" target=\"_blank\" rel=\"noopener\">View Agenda (PDF)<\/a><br \/>\n<strong>Minutes PDF:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/11.12.24_Minutes.pdf\" target=\"_blank\" rel=\"noopener\">Download Minutes<\/a><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Recorded and Submitted By:<\/strong><br \/>\nRobert Guerrero (Acting Secretary by appointment of the Chair)<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Status:<\/strong> Invalid \u2014 Not Properly Noticed under Texas Property Code \u00a7 209.0051 (Advisory Only)<\/p>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li><strong>Read into record<\/strong> letter from Secretary\/Treasurer Rehj Hoeffner regarding Point of Order and meeting notice defect.<\/li>\n<li><strong>Marnee Bolen motioned<\/strong> to revise November 1 minutes to remove remarks deemed unprofessional \u2014 Passed (3-0-1).<\/li>\n<li><strong>Marnee Bolen motioned<\/strong> not to approve November 1 minutes until changes made for final reading \u2014 Passed (4-0-0).<\/li>\n<li><strong>Randal Hamilton motioned<\/strong> that future minutes be reviewed and corrected before distribution \u2014 Passed (4-0-0).<\/li>\n<li><strong>Marnee Bolen motioned<\/strong> to reimburse Santiago Ramirez $249 for pool chemicals \u2014 Passed (4-0-0).<\/li>\n<li><strong>Robert Guerrero motioned<\/strong> to purchase water flow \/ volume meter for pool \u2014 Passed (4-0-0).<\/li>\n<li><strong>Robert Guerrero motioned<\/strong> to reopen tabled items on election procedures \u2014 Passed (4-0-0).<\/li>\n<li><strong>Removed<\/strong> proxy limit of five (5) \u2014 Passed (4-0-0).<\/li>\n<li><strong>Deleted<\/strong> word \u201cnumbered\u201d from proxy form language \u2014 Passed (4-0-0).<\/li>\n<li><strong>Revised<\/strong> ballot collection and vote counting sections to designate a third party instead of Board Secretary \u2014 Passed (4-0-0).<\/li>\n<li><strong>Robert Guerrero motioned<\/strong> to retain redline changes except added word \u201cElectronic\u201d \u2014 Passed (3-1-0; Bolen opposed).<\/li>\n<li><strong>Randal Hamilton motioned<\/strong> to appoint Rehj Hoeffner and Robert Guerrero to oversee January 13 2025 election process \u2014 Passed (4-0-0).<\/li>\n<li><strong>Next Meeting Set:<\/strong> December 12 2024 at Groves Branch Library, 6:00 PM.<\/li>\n<li><strong>Adjourned<\/strong> on motion by Priscilla Elliott; second by Marnee Bolen \u2014 Passed (4-0-0).<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI', sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- HEADER --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Informal Discussion<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">November 12, 2024<\/p>\n<\/div>\n<p><!-- DOWNLOAD BOX --><\/p>\n<div style=\"background: #f8f9fc; border: 1px solid #dbe3ef; border-radius: 8px; padding: 12px; margin-bottom: 20px; display: inline-block;\">\n<p style=\"margin: 0; font-size: 10px;\"><strong>These minutes have been stylized for the website.<\/strong><br \/>\n<a style=\"color: #215e99; font-weight: bold; text-decoration: none;\" href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2024\/11\/11.12.24_Minutes.pdf\">Click here to download the PDF<\/a>.<\/p>\n<\/div>\n<p><!-- LOCATION \/ TIME --><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99;\">LCU Campus, Dobbs Center for Business Building<\/span><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99;\">6:00 PM \u2013 Adjournment<\/span><\/p>\n<p><!-- MAIN BODY --><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI', Arial, sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\">\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">DISCLAIMER \u2014 INFORMAL DISCUSSION ONLY<\/p>\n<p style=\"padding-left: 40px;\">This gathering of Board members and homeowners was not a properly noticed meeting of the Board of Directors under Texas Property Code \u00a7 209.0051 or the Association\u2019s Bylaws. Proof is included in the Secretary\u2019s Addendum. Although a quorum of the Board was officially convened, no binding votes or corporate actions were taken.<\/p>\n<p style=\"padding-left: 40px;\">This meeting did not meet the notice requirements of Texas Property Code \u00a7 209.0051. Although later described as a special meeting, no such designation or notice existed at the time of planning, scheduling, or convening. Any discussions or actions reflected herein are advisory only and must be ratified at a properly noticed future meeting to become effective.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDEES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Board Members Present:<\/strong> <strong>Randal Hamilton<\/strong> (President); <strong>Robert Guerrero<\/strong> (Vice President \u2014 acting as recording secretary); <strong>Priscilla Elliott<\/strong> (Member at Large); <strong>Marnee Gamble Bolen<\/strong> (Member at Large).<br \/>\n<strong>General Members Present:<\/strong> A number of homeowners attended (names not recorded).<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"padding-left: 40px;\">Meeting was called to order by <strong>Randal Hamilton<\/strong> at 6:08 PM. A quorum was met to proceed with the Board meeting. <strong>Randal Hamilton<\/strong> explained the reason for holding the meeting at the <strong>LCU Dobbs Center for Business Building<\/strong>.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE ISSUES<\/p>\n<p style=\"padding-left: 40px;\">1)\u00a0<strong>Randal Hamilton<\/strong> discussed what it takes to get on the agenda at a Board meeting, emphasizing governance rules and requiring HOA members to contact him to place an item on a future agenda.<\/p>\n<p style=\"padding-left: 40px;\">2)\u00a0The Secretary\/Treasurer was unable to attend; since a quorum was present, the Board continued the meeting and agreed to cure any procedural concerns at the next appointed meeting so as not to address all matters at once.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MINUTES FROM NOVEMBER 1, 2024<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> presented a letter from the Secretary\/Treasurer regarding a Point of Order (governance complaint) about scheduling this November 12 meeting. The letter was read aloud but, by decision of the Board, would not be included in the November 1 minutes; it would instead be read into the November 12 record. The letter is available through <strong>Randal Hamilton<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> expressed concern that portions of the November 1 reporting were not appropriate or professional. <strong>Robert Guerrero<\/strong> commented that all reports should be professional and neutral; <strong>Marnee Bolen<\/strong> agreed. <strong>Marnee Bolen<\/strong> raised a Point of Order that the Board review the November 1 minutes and highlight any statements requiring revision.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to make changes to the November 1 minutes to remove remarks deemed unprofessional under Robert\u2019s Rules of Order.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">3-0-1 (<strong>Priscilla Elliott<\/strong> abstained) \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved not to approve the minutes until changes were made for a final reading.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved that future minutes be reviewed and corrected prior to distribution to community members.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">OPPORTUNITY FOR MEMBERS TO ADDRESS THE BOARD<\/p>\n<p style=\"padding-left: 40px;\"><strong>Santiago Ramirez<\/strong> was given an opportunity to comment on the pool project, having left the November 1 meeting early. He stated that everything looked good and supported bringing in a professional to help move the project forward.<\/p>\n<p style=\"padding-left: 40px;\">Questions were asked about pool monitoring and maintenance needs during the off-season. <strong>Randal Hamilton<\/strong> replied that this would be addressed later under the Pool Policy agenda item.<\/p>\n<p style=\"padding-left: 40px;\">A question arose regarding minutes from a previous October meeting; it was determined the matter was moot as those minutes had already been approved.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Santiago Ramirez<\/strong> asked about required posting times for agendas. <strong>Randal Hamilton<\/strong> responded to his question.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">REVIEW OF BILLS PRESENTED FOR PAYMENT AND THEIR STATUS<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> reported that Whisperwood HOA had been billed for pool maintenance even though the pool had already closed for 2024. After contacting the company, he was told it was a billing error, so no payment was required.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> also reported that <strong>Santiago Ramirez<\/strong> had personally paid $249 to Leslie\u2019s Pool Supplies for chemicals. He presented the original receipt to the Board.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to reimburse <strong>Santiago Ramirez<\/strong> $249 for the purchase of pool chemicals made from his own funds.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome:<\/strong> <strong>Santiago Ramirez<\/strong> will be reimbursed $249 for pool chemical purchases.<\/p>\n<p><!-- Continue directly with next section --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL POLICY<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> moved the discussion to the Pool Policy agenda item. He explained that no inspection could occur until construction begins and that the pool must continue to be maintained until new bids are secured.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> presented information comparing the purchase of a water flow\/volume meter versus a separate water meter, noting the cost difference but similar outcomes. The data was circulated among Board members for review.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to purchase the water flow\/volume meter.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome:<\/strong> The Board approved purchase of the water flow\/volume meter for the pool.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">REPORT FROM BOARD MEMBERS ON ATTORNEY SEARCH<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> updated the Board on the resignation of the current attorney, noting that he had spoken with him and was assured the transition would be smooth while a replacement is sought.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Marnee Bolen<\/strong> reported that she had contacted several potential attorneys in addition to <strong>Madelyn Deviney<\/strong>, who remains a candidate under consideration.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Robert Guerrero<\/strong> commented that <strong>Madelyn Deviney<\/strong> made a positive impression with her professionalism and availability for HOA matters.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Priscilla Elliott<\/strong> stated that she had also explored candidates and had compiled a list for further review. <strong>Marnee Bolen<\/strong> will continue researching potential attorneys, coordinating with <strong>Robert Guerrero<\/strong> to evaluate options.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">STATUS AND REVIEW OF TABLED ITEMS<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to reopen the status and review of tabled items, specifically the election information agenda item.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded By:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ELECTION POLICY<\/p>\n<p style=\"padding-left: 40px;\"><strong>Marnee Bolen<\/strong> distributed copies of the tentative Board Member Election Policy for the January 13 2025 election, noting changes and additions highlighted in red. She also explained proposed procedures for electronic voting.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Priscilla Elliott<\/strong> stated that the Whisperwood HOA bylaws do not allow for electronic voting, meaning any such election would be invalid. Discussion followed about outdated bylaws and the need for legal guidance to modernize them.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Marnee Bolen<\/strong> continued reviewing wording changes highlighted in red. <strong>Randal Hamilton<\/strong> asked about the election timeline and nomination deadlines, which had been emailed by <strong>Rehj Hoeffner<\/strong> on October 19 2024. He also asked about nominations from the floor and mail-in ballot validity. <strong>Marnee Bolen<\/strong> said she would research that issue further.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> emphasized urgency in moving forward with ballots, proxies, and mailings due to time constraints.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to remove the maximum of five (5) proxies at any one time.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded By:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to delete the word \u201cnumbered\u201d from the statement \u201cThe numbered proxy form must be presented\u2026\u201d changing it to \u201cThe proxy form must be presented\u2026\u201d.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded By:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to change Section 5, \u201cElection Day Procedures \u2014 Collection of Ballots,\u201d from \u201cBoard Secretary will collect all ballots and proxies\u201d to \u201cA designated third party will collect all ballots and proxies.\u201d<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded By:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to change Section 7, \u201cQuorum Met Procedures \u2014 Vote Counting,\u201d from \u201cthe Board Secretary\u201d to \u201ca designated third party.\u201d<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to retain all redline changes in the \u201cRequirements\u201d section except for the added word \u201cElectronic.\u201d<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">3-1-0 \u2014 Motion passed (<strong>Marnee Bolen<\/strong> opposed).<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to appoint <strong>Rehj Hoeffner<\/strong> and <strong>Robert Guerrero<\/strong> to head the election process, preparing all necessary forms, ballots, and deadlines for the January 13 2025 election.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">BUDGET 2025<\/p>\n<p style=\"padding-left: 40px;\">No discussion was held on this agenda item.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">SETTING OF NEXT MEETING DATE<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> proposed that the next Board meeting be held on December 12 2024 at 6:00 PM at the Groves Branch Library.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved that he be authorized to change the meeting date or location if a conflict arises.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to adjourn the meeting.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded By:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\">The meeting was adjourned. Prepared and submitted by <strong>Robert Guerrero<\/strong>, Acting Secretary (by appointment of the Chair).<\/p>\n<p style=\"margin-top: 16px; font-size: 10pt; font-style: italic; color: #333;\">Adjusted Minutes Prepared and Submitted by:<br \/>\n<strong>Rehj Hoeffner, Secretary\/Treasurer<\/strong><\/p>\n<p style=\"margin-top: 10px; font-size: 10pt; font-style: italic; color: #333;\">Approved and Attested by:<\/p>\n<p style=\"margin-top: 10px; font-size: 10pt; font-style: italic; color: #333;\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-scaled.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-10295\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg\" alt=\"\" width=\"182\" height=\"72\" srcset=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg 1024w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-300x119.jpg 300w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-768x303.jpg 768w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1536x607.jpg 1536w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-2048x809.jpg 2048w\" sizes=\"auto, (max-width: 182px) 100vw, 182px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p style=\"margin-top: 10px; font-size: 10pt; font-style: italic; color: #333;\"><strong>Rehj Hoeffner, Secretary-Treasurer<\/strong> | December 14, 2024<\/p>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI', sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- HEADER --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Informal Discussion<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">November 12, 2024<\/p>\n<\/div>\n<p><!-- DOWNLOAD BOX --><\/p>\n<div style=\"background: #f8f9fc; border: 1px solid #dbe3ef; border-radius: 8px; padding: 12px; margin-bottom: 20px; display: inline-block;\">\n<p style=\"margin: 0; font-size: 10px;\"><strong>These minutes have been stylized for the website.<\/strong><br \/>\n<a style=\"color: #215e99; font-weight: bold; text-decoration: none;\" href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2024\/11\/11.12.24_Minutes.pdf\">Click here to download the PDF<\/a>.<\/p>\n<\/div>\n<p><!-- LOCATION \/ TIME --><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99;\">LCU Campus, Dobbs Center for Business Building<\/span><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99;\">6:00 PM \u2013 Adjournment<\/span><\/p>\n<p><!-- MAIN BODY --><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI', Arial, sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\">\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">DISCLAIMER \u2014 INFORMAL DISCUSSION ONLY<\/p>\n<p style=\"padding-left: 40px;\">This gathering of Board members and homeowners was not a properly noticed meeting of the Board of Directors under Texas Property Code \u00a7 209.0051 or the Association\u2019s Bylaws. Proof is included in the Secretary\u2019s Addendum. Although a quorum of the Board was officially convened, no binding votes or corporate actions were taken.<\/p>\n<p style=\"padding-left: 40px;\">This meeting did not meet the notice requirements of Texas Property Code \u00a7 209.0051. Although later described as a special meeting, no such designation or notice existed at the time of planning, scheduling, or convening. Any discussions or actions reflected herein are advisory only and must be ratified at a properly noticed future meeting to become effective.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDEES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Board Members Present:<\/strong> <strong>Randal Hamilton<\/strong> (President); <strong>Robert Guerrero<\/strong> (Vice President \u2014 acting as recording secretary); <strong>Priscilla Elliott<\/strong> (Member at Large); <strong>Marnee Gamble Bolen<\/strong> (Member at Large).<br \/>\n<strong>General Members Present:<\/strong> A number of homeowners attended (names not recorded).<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"padding-left: 40px;\">Meeting was called to order by <strong>Randal Hamilton<\/strong> at 6:08 PM. A quorum was met to proceed with the Board meeting. <strong>Randal Hamilton<\/strong> explained the reason for holding the meeting at the <strong>LCU Dobbs Center for Business Building<\/strong>.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE ISSUES<\/p>\n<p style=\"padding-left: 40px;\">1)\u00a0<strong>Randal Hamilton<\/strong> discussed what it takes to get on the agenda at a Board meeting, emphasizing governance rules and requiring HOA members to contact him to place an item on a future agenda.<\/p>\n<p style=\"padding-left: 40px;\">2)\u00a0The Secretary\/Treasurer was unable to attend; since a quorum was present, the Board continued the meeting and agreed to cure any procedural concerns at the next appointed meeting so as not to address all matters at once.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">MINUTES FROM NOVEMBER 1, 2024<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> presented a letter from the Secretary\/Treasurer regarding a Point of Order (governance complaint) about scheduling this November 12 meeting. The letter was read aloud but, by decision of the Board, would not be included in the November 1 minutes; it would instead be read into the November 12 record. The letter is available through <strong>Randal Hamilton<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> expressed concern that portions of the November 1 reporting were not appropriate or professional. <strong>Robert Guerrero<\/strong> commented that all reports should be professional and neutral; <strong>Marnee Bolen<\/strong> agreed. <strong>Marnee Bolen<\/strong> raised a Point of Order that the Board review the November 1 minutes and highlight any statements requiring revision.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to make changes to the November 1 minutes to remove remarks deemed unprofessional under Robert\u2019s Rules of Order.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">3-0-1 (<strong>Priscilla Elliott<\/strong> abstained) \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved not to approve the minutes until changes were made for a final reading.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved that future minutes be reviewed and corrected prior to distribution to community members.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">OPPORTUNITY FOR MEMBERS TO ADDRESS THE BOARD<\/p>\n<p style=\"padding-left: 40px;\"><strong>Santiago Ramirez<\/strong> was given an opportunity to comment on the pool project, having left the November 1 meeting early. He stated that everything looked good and supported bringing in a professional to help move the project forward.<\/p>\n<p style=\"padding-left: 40px;\">Questions were asked about pool monitoring and maintenance needs during the off-season. <strong>Randal Hamilton<\/strong> replied that this would be addressed later under the Pool Policy agenda item.<\/p>\n<p style=\"padding-left: 40px;\">A question arose regarding minutes from a previous October meeting; it was determined the matter was moot as those minutes had already been approved.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Santiago Ramirez<\/strong> asked about required posting times for agendas. <strong>Randal Hamilton<\/strong> responded to his question.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">REVIEW OF BILLS PRESENTED FOR PAYMENT AND THEIR STATUS<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> reported that Whisperwood HOA had been billed for pool maintenance even though the pool had already closed for 2024. After contacting the company, he was told it was a billing error, so no payment was required.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> also reported that <strong>Santiago Ramirez<\/strong> had personally paid $249 to Leslie\u2019s Pool Supplies for chemicals. He presented the original receipt to the Board.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to reimburse <strong>Santiago Ramirez<\/strong> $249 for the purchase of pool chemicals made from his own funds.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome:<\/strong> <strong>Santiago Ramirez<\/strong> will be reimbursed $249 for pool chemical purchases.<\/p>\n<p><!-- Continue directly with next section --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL POLICY<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> moved the discussion to the Pool Policy agenda item. He explained that no inspection could occur until construction begins and that the pool must continue to be maintained until new bids are secured.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> presented information comparing the purchase of a water flow\/volume meter versus a separate water meter, noting the cost difference but similar outcomes. The data was circulated among Board members for review.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to purchase the water flow\/volume meter.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome:<\/strong> The Board approved purchase of the water flow\/volume meter for the pool.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">REPORT FROM BOARD MEMBERS ON ATTORNEY SEARCH<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> updated the Board on the resignation of the current attorney, noting that he had spoken with him and was assured the transition would be smooth while a replacement is sought.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Marnee Bolen<\/strong> reported that she had contacted several potential attorneys in addition to <strong>Madelyn Deviney<\/strong>, who remains a candidate under consideration.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Robert Guerrero<\/strong> commented that <strong>Madelyn Deviney<\/strong> made a positive impression with her professionalism and availability for HOA matters.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Priscilla Elliott<\/strong> stated that she had also explored candidates and had compiled a list for further review. <strong>Marnee Bolen<\/strong> will continue researching potential attorneys, coordinating with <strong>Robert Guerrero<\/strong> to evaluate options.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">STATUS AND REVIEW OF TABLED ITEMS<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to reopen the status and review of tabled items, specifically the election information agenda item.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded By:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ELECTION POLICY<\/p>\n<p style=\"padding-left: 40px;\"><strong>Marnee Bolen<\/strong> distributed copies of the tentative Board Member Election Policy for the January 13 2025 election, noting changes and additions highlighted in red. She also explained proposed procedures for electronic voting.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Priscilla Elliott<\/strong> stated that the Whisperwood HOA bylaws do not allow for electronic voting, meaning any such election would be invalid. Discussion followed about outdated bylaws and the need for legal guidance to modernize them.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Marnee Bolen<\/strong> continued reviewing wording changes highlighted in red. <strong>Randal Hamilton<\/strong> asked about the election timeline and nomination deadlines, which had been emailed by <strong>Rehj Hoeffner<\/strong> on October 19 2024. He also asked about nominations from the floor and mail-in ballot validity. <strong>Marnee Bolen<\/strong> said she would research that issue further.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> emphasized urgency in moving forward with ballots, proxies, and mailings due to time constraints.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to remove the maximum of five (5) proxies at any one time.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded By:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to delete the word \u201cnumbered\u201d from the statement \u201cThe numbered proxy form must be presented\u2026\u201d changing it to \u201cThe proxy form must be presented\u2026\u201d.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded By:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to change Section 5, \u201cElection Day Procedures \u2014 Collection of Ballots,\u201d from \u201cBoard Secretary will collect all ballots and proxies\u201d to \u201cA designated third party will collect all ballots and proxies.\u201d<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded By:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to change Section 7, \u201cQuorum Met Procedures \u2014 Vote Counting,\u201d from \u201cthe Board Secretary\u201d to \u201ca designated third party.\u201d<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to retain all redline changes in the \u201cRequirements\u201d section except for the added word \u201cElectronic.\u201d<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">3-1-0 \u2014 Motion passed (<strong>Marnee Bolen<\/strong> opposed).<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved to appoint <strong>Rehj Hoeffner<\/strong> and <strong>Robert Guerrero<\/strong> to head the election process, preparing all necessary forms, ballots, and deadlines for the January 13 2025 election.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">BUDGET 2025<\/p>\n<p style=\"padding-left: 40px;\">No discussion was held on this agenda item.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">SETTING OF NEXT MEETING DATE<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> proposed that the next Board meeting be held on December 12 2024 at 6:00 PM at the Groves Branch Library.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Randal Hamilton<\/strong> moved that he be authorized to change the meeting date or location if a conflict arises.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to adjourn the meeting.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Seconded By:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>Vote:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">4-0-0 \u2014 Motion passed.<\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\">The meeting was adjourned. Prepared and submitted by <strong>Robert Guerrero<\/strong>, Acting Secretary (by appointment of the Chair).<\/p>\n<p style=\"margin-top: 16px; font-size: 10pt; font-style: italic; color: #333;\">Adjusted Minutes Prepared and Submitted by:<br \/>\n<strong>Rehj Hoeffner, Secretary\/Treasurer<\/strong><\/p>\n<p style=\"margin-top: 10px; font-size: 10pt; font-style: italic; color: #333;\">Approved and Attested by:<\/p>\n<p style=\"margin-top: 10px; font-size: 10pt; font-style: italic; color: #333;\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-scaled.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-10295\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg\" alt=\"\" width=\"182\" height=\"72\" srcset=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg 1024w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-300x119.jpg 300w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-768x303.jpg 768w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1536x607.jpg 1536w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-2048x809.jpg 2048w\" sizes=\"auto, (max-width: 182px) 100vw, 182px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p style=\"margin-top: 10px; font-size: 10pt; font-style: italic; color: #333;\"><strong>Rehj Hoeffner, Secretary-Treasurer<\/strong> | December 14, 2024<\/p>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/05\/April_Treasurers_Report_Page3-scaled.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-large wp-image-9453\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/05\/April_Treasurers_Report_Page3-791x1024.png\" alt=\"\" width=\"791\" height=\"1024\" srcset=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/05\/April_Treasurers_Report_Page3-791x1024.png 791w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/05\/April_Treasurers_Report_Page3-232x300.png 232w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/05\/April_Treasurers_Report_Page3-768x994.png 768w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/05\/April_Treasurers_Report_Page3-1187x1536.png 1187w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/05\/April_Treasurers_Report_Page3-1583x2048.png 1583w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/05\/April_Treasurers_Report_Page3-scaled.png 1978w\" sizes=\"auto, (max-width: 791px) 100vw, 791px\" \/><\/a><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- SIDE BAR TITLE --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>SECRETARY&#8217;S ADDENDUM<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Special Board Meeting Minutes<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">November 12, 2024<br \/>\n<span style=\"font-size: 14px; color: #444444;\">Subject:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/span><span style=\"font-size: 14px; color: #444444;\">Chronological Record of Procedural Violations &amp; Point of Order<\/span><\/p>\n<div style=\"display: flex;\">\n<p style=\"margin: 0px; min-width: 110px;\">Prepared by:<\/p>\n<p style=\"margin: 0px;\">Robert Guerrero, Vice President (acting Secretary)<\/p>\n<\/div>\n<\/div>\n<p><!-- BODY --><\/p>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- TABLE OF CONTENTS --><\/p>\n<p style=\"margin: 5pt 0 6pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">TABLE OF CONTENTS<\/p>\n<ol style=\"margin-left: 65px; line-height: 1.4; color: #000;\">\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#purpose\">Purpose of the Addendum<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#background\">Chronological Background<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#findings\">Procedural Findings<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#effects\">Effect on Actions Taken<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#references\">Statutory &amp; Bylaw References<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#certification\">Conclusion &amp; Certification<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#exhibits\">Exhibits Tab<\/a><\/li>\n<\/ol>\n<p><!-- SECTION 1 --><\/p>\n<p id=\"purpose\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">1. PURPOSE OF THE ADDENDUM<\/p>\n<p style=\"padding-left: 60px;\">This Addendum records the complete sequence of events leading to and following the November 12, 2024 Board Meeting.<br \/>\nIt documents procedural violations in meeting notice, agenda posting, and directive misuse, culminating in the President reading the Secretary\u2019s written Point of Order without consent and refusing to attach it to the minutes.<br \/>\nAll items are presented chronologically to preserve the evidentiary record.<\/p>\n<p><!-- SECTION 2 --><\/p>\n<p id=\"background\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">2. CHRONOLOGICAL BACKGROUND<\/p>\n<ol style=\"padding-left: 60px; line-height: 1.4;\">\n<li><b>Text thread \u2013 Meeting date selection excluding the Secretary.<\/b><br \/>\nOngoing texts between the President and Secretary discussing potential dates \u201cthat work for everyone except the Secretary.\u201d<br \/>\nThe President ultimately fixed November 12 despite conflicts.<br \/>\n<b>Exhibit A.<\/b><\/li>\n<li><b>Initial meeting notice posted with insufficient notice.<\/b><br \/>\nScreenshot shows \u201cPosted November 8, 2024, 4:55 PM\u201d for a November 12, 6:00 PM meeting \u2014 less than the 144 hours required by Texas Property Code \u00a7209.0051(e).<br \/>\n<b>Exhibit B.<\/b><\/li>\n<li><b>Agenda amended after posting.<\/b><br \/>\nWebsite log reflects \u201cAmended November 9, 2024, 6:04 PM,\u201d violating \u00a7209.0051(h) which prohibits adding items after notice.<br \/>\n<b>Exhibit C.<\/b><\/li>\n<li><b>Directive to update agenda despite known defect.<\/b><br \/>\nThe President instructed the Secretary to \u201cforce\u201d an agenda update and repost, constituting an improper directive.<br \/>\n<b>Exhibit D.<\/b><\/li>\n<li><b>2005 unsigned, unnotarized, unrecorded \u201camendment.\u201d<\/b><br \/>\nThe President stated intent to treat this document as authentic and controlling, though it lacks execution or recording.<br \/>\n<b>Exhibit E.<\/b><\/li>\n<li><b>Request to form a \u201clandlord coalition.\u201d<\/b><br \/>\nThe President asked the Secretary to coordinate a landlord group, later declined by the Secretary upon attorney advice citing conflict of interest.<br \/>\n<b>Exhibit F.<\/b><\/li>\n<li><b>Written Point of Order presented at the meeting.<\/b><br \/>\nThe Secretary\u2019s written Point of Order was read aloud by the President without consent and excluded from the minutes.<br \/>\nThe approved minutes acknowledge its reading but omission.<br \/>\n<b>Exhibit G.<\/b><\/li>\n<\/ol>\n<p><!-- SECTION 3 --><\/p>\n<p id=\"findings\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">3. PROCEDURAL FINDINGS<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li><b>Insufficient notice:<\/b> Only 96 hours provided instead of 144 required (\u00a7209.0051(e)).<\/li>\n<li><b>Agenda amendment after posting:<\/b> Violation of \u00a7209.0051(h).<\/li>\n<li><b>Improper directive:<\/b> President compelled Secretary to issue or modify notice knowing it was defective (Robert\u2019s Rules \u00a762:2).<\/li>\n<li><b>Unauthorized handling of Point of Order:<\/b> Reading without consent and excluding from minutes violated Robert\u2019s Rules \u00a723 and \u00a748:10\u201312.<\/li>\n<li><b>Recognition of unexecuted \u201camendment\u201d:<\/b> Legally invalid unless signed, notarized, and recorded.<\/li>\n<li><b>Conflict of interest:<\/b> \u201cLandlord coalition\u201d request conflicted with Secretary\u2019s fiduciary duty of neutrality.<\/li>\n<\/ul>\n<p><!-- SECTION 4 --><\/p>\n<p id=\"effects\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">4. EFFECT ON ACTIONS TAKEN<\/p>\n<p style=\"padding-left: 60px;\">Because the meeting was held with insufficient notice and a modified agenda, all actions taken on November 12, 2024 are <b>void unless ratified<\/b> at a properly noticed meeting.<br \/>\nThis Addendum provides record documentation; it does not retroactively validate or invalidate votes.<\/p>\n<p><!-- SECTION 5 --><\/p>\n<p id=\"references\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">5. STATUTORY &amp; BYLAW REFERENCES<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li><b>Texas Property Code \u00a7209.0051(e)<\/b> \u2013 144-hour meeting notice requirement.<\/li>\n<li><b>Texas Property Code \u00a7209.0051(h)<\/b> \u2013 Prohibition on adding agenda items post-notice.<\/li>\n<li><b>Robert\u2019s Rules (12th) \u00a762:2<\/b> \u2013 Board, not chair, sets meeting time\/location.<\/li>\n<li><b>Robert\u2019s Rules \u00a723 &amp; \u00a748:10\u201312<\/b> \u2013 Handling and inclusion of Points of Order.<\/li>\n<li><b>Whisperwood HOA Bylaws Article V \u00a75.8<\/b> \u2013 Secretary\u2019s duty to maintain records.<\/li>\n<li><b>Texas Business Organizations Code \u00a722.352<\/b> \u2013 Requirement to maintain accurate association records.<\/li>\n<\/ul>\n<p><!-- SECTION 6 --><\/p>\n<p id=\"certification\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">6. CONCLUSION &amp; CERTIFICATION<\/p>\n<p style=\"padding-left: 60px;\">The attached exhibits collectively establish that the November 12, 2024 Board Meeting was improperly noticed and procedurally invalid.<br \/>\nActions taken at that meeting require subsequent ratification.<br \/>\nThe Secretary\u2019s written Point of Order, read aloud at the meeting and referenced in the minutes, is attached here for preservation.<\/p>\n<p style=\"padding-left: 60px;\"><b>Submitted and Attested by:<\/b><br \/>\n<b>Rehj Hoeffner<\/b><br \/>\nSecretary\/Treasurer<br \/>\nWhisperwood Homeowners Association<\/p>\n<p><!-- SECTION 7 --><\/p>\n<p id=\"exhibits\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">7. EXHIBITS TAB<\/p>\n<table style=\"width: 90%; margin-left: 60px; border-collapse: collapse; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.4;\">\n<thead>\n<tr style=\"background-color: #4f81bd; color: #fff;\">\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">Exhibit<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">Description<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">File Name<\/span><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">A<\/td>\n<td style=\"padding: 6px 10px;\">Text thread \u2014 Meeting date selection &amp; Secretary exclusion<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_TextThread.pdf<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px;\">B<\/td>\n<td style=\"padding: 6px 10px;\">Initial meeting notice (Posted 11\/8\/24, 4:55 PM)<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_NoticeScreenshot.png<\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">C<\/td>\n<td style=\"padding: 6px 10px;\">Amended agenda (11\/9\/24, 6:04 PM)<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_AmendedAgenda.png<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px;\">D<\/td>\n<td style=\"padding: 6px 10px;\">Directive to update agenda (texts\/emails)<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_Directive.pdf<\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">E<\/td>\n<td style=\"padding: 6px 10px;\">2005 unsigned, unnotarized, unrecorded \u201camendment\u201d<\/td>\n<td style=\"padding: 6px 10px;\">2005_Amendment.pdf<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px;\">F<\/td>\n<td style=\"padding: 6px 10px;\">Request to form \u201clandlord coalition\u201d &amp; Secretary\u2019s refusal<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_LandlordCoalition.pdf<\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">G<\/td>\n<td style=\"padding: 6px 10px;\">Secretary\u2019s written Point of Order (read aloud, not attached)<\/td>\n<td style=\"padding: 6px 10px;\">11.12.24_PointOfOrder.pdf<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\"><!-- Rehj Addendum Header Using Motion-Bar Style --><\/p>\n<div class=\"whoa-addendum\">\n<div class=\"motion-box\">\n<div class=\"motion-bar\"><\/div>\n<div class=\"motion-text\"><strong>SECRETARY ADDENDUM<\/strong><br \/>\nDate: October 16, 2024<br \/>\nSubject: Quorum Clarification (Board Reconstitution) and Validation of August 18 Minutes<br \/>\nPrepared by: Rehj Hoeffner, Secretary\/Treasurer<\/div>\n<\/div>\n<div class=\"addendum-section\">\n<div class=\"motion-box\">\n<div class=\"motion-bar\"><\/div>\n<div class=\"motion-text\"><strong>1. Purpose of the Addendum<\/strong><\/div>\n<\/div>\n<p>This Addendum documents and clarifies two issues &#8230;<\/p>\n<\/div>\n<div class=\"addendum-section\">\n<div class=\"motion-box\">\n<div class=\"motion-bar\"><\/div>\n<div class=\"motion-text\"><strong>2. Quorum Clarification &amp; Legal Authority for Reconstitution<\/strong><\/div>\n<\/div>\n<p>The October 16 meeting began with only two legitimate directors &#8230;<\/p>\n<\/div>\n<\/div>\n<style>\n\/* --- Reuse Whisperwood \u201cmotion\u201d visual style for Addenda --- *\/<br \/>.whoa-addendum {<br \/>  max-width: 1200px;<br \/>  margin: 0 auto;<br \/>  font-family: \"Segoe UI\", sans-serif;<br \/>  line-height: 1.6;<br \/>  color: #000;<br \/>}<br \/>.whoa-addendum .motion-box {<br \/>  display: flex;<br \/>  align-items: center;<br \/>  margin: 20px 0;<br \/>}<br \/>.whoa-addendum .motion-bar {<br \/>  width: 6px;<br \/>  height: 100%;<br \/>  background-color: #4f81bd; \/* same Whisperwood blue *\/<br \/>  border-radius: 3px;<br \/>  margin-right: 12px;<br \/>  flex-shrink: 0;<br \/>}<br \/>.whoa-addendum .motion-text {<br \/>  font-size: 16px;<br \/>  line-height: 1.5;<br \/>}<br \/>.whoa-addendum .motion-text strong {<br \/>  font-size: 18px;<br \/>  font-weight: 700;<br \/>}<br \/>.whoa-addendum .addendum-section p {<br \/>  margin: 8px 0 16px 18px;<br \/>}<\/p>\n<p>\/* Responsive tweaks *\/<br \/>@media (max-width: 640px) {<br \/>  .whoa-addendum .motion-box { flex-direction: row; }<br \/>  .whoa-addendum .motion-bar { width: 5px; margin-right: 10px; }<br \/>  .whoa-addendum .motion-text strong { font-size: 17px; }<br \/>}<br \/><\/style>\n<p><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;NOVEMBER&#8221;][vc_column]<div id=\"tab-6a15ed9d9ad8a\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>NOVEMBER 1, 2024<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI',Tahoma,Arial,sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Motions \/ Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\"><b>Regular Board Meeting<br \/>\n<\/b><span style=\"color: #ff0000;\"><span style=\"color: #000000;\">Noticed Properly<\/span><br \/>\n<\/span><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/11.1.24-Agenda.docx\">Notice\/Agenda<\/a><br \/>\n<strong>Date:<\/strong> November\u00a01,\u00a02024<br \/>\n<strong>Location:<\/strong> Groves Branch Library<br \/>\n<strong>Time:<\/strong> 6:00 p.m.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Recorded and Submitted by:<\/strong><br \/>\nRehj Hoeffner,<br \/>\nSecretary\/Treasurer<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved:<br \/>\n<\/strong>December 12, 2024<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/01\/11.1.24-Board-Meeting-Minutes.pdf\" target=\"_blank\" rel=\"noopener\"><br \/>\nDownload Original PDF<\/a><\/p>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li><strong>Approved<\/strong> the October 16 2024 minutes as amended \u2014 Passed unanimously.<\/li>\n<li><strong>Authorized<\/strong> Treasurer to pay outstanding bills and honor contracts entered by prior (invalid) board \u2014 Passed unanimously.<\/li>\n<li><strong>Presidential Directive:<\/strong> All HOA checks to require two signatures for accountability (no vote taken).<\/li>\n<li><strong>Approved<\/strong> $50 gift cards for 2024 pool volunteers \u2014 Motion by Priscilla Elliott, second by Robert Guerrero \u2014 Passed 4-0-1 (Marnee Bolen abstained).<\/li>\n<li><strong>Approved<\/strong> a Letter of Appreciation to accompany gift cards \u2014 Motion by Robert Guerrero, second by Marnee Bolen \u2014 Passed 3-0-2<\/li>\n<li><em>Action:<\/em> Marnee Bolen to provide list of pool volunteers (no deadline stated).<\/li>\n<li><strong>Appointed<\/strong> Chad Seay as Pool Consultant to work with Randal Hamilton and Robert Guerrero\u00a0 Passed 5-0-0<\/li>\n<li><strong>Approved<\/strong> Chad Seay to oversee the pool project with Hamilton and Guerrero \u2014 Motion by Marnee Bolen, second by Robert Guerrero \u2014 Passed 5-0-0<\/li>\n<li><em>Action:<\/em> Board to draft policy defining duties of Pool Consultant and Oversight Team<\/li>\n<li><strong>Discussed<\/strong> pool surface options (rubber coating vs. pavers); no vote taken.<\/li>\n<li><strong>Discussed<\/strong> holding member work session prior to next meeting \u2014 no motion made.<\/li>\n<li><strong>Motion to Accept 2025 Budget<\/strong> by Robert Guerrero \u2014 Instead, Marnee Bolen moved to Table for additional information \u2014 Second by Robert Guerrero (after prompt) \u2014 Passed 3-2-0<\/li>\n<li><strong>Motion to Table 2025 Pool Policy<\/strong> \u2014 Marnee Bolen motion, second by Robert Guerrero (after prompt) \u2014 Passed 3-0-2<\/li>\n<li><strong>Presidential Directive:<\/strong> Community Survey proposed for future policy feedback (no vote taken).<\/li>\n<li><strong>Approved<\/strong> Robert Guerrero and Marnee Bolen to seek candidates for new legal counsel \u2014 Motion by Priscilla Elliott, second by Robert Guerrero \u2014 Passed 5-0-0<\/li>\n<li><strong>Discussed<\/strong> 2025 Election Policy and Timeline \u2014 Marnee Bolen moved to Table (after prompt for second by Chair); Second by Robert Guerrero \u2014 Passed 3-0-2<\/li>\n<li><strong>Next Meeting<\/strong> originally set for Nov 14; rescheduled to Nov 12 at Marnee Bolen\u2019s request (no vote taken).<\/li>\n<li><em>Action:<\/em> Annual Meeting scheduled for Jan 13 2025 (Board Elections, no vote taken).<\/li>\n<li><strong>Motion to Adjourn<\/strong> by Robert Guerrero, second by Marnee Bolen \u2014 Passed 5-0-0 at 8:30 p.m.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI', sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\">\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Board Meeting Minutes<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">November 1, 2024<\/p>\n<\/div>\n<p><!-- DOWNLOAD BOX --><\/p>\n<div style=\"background: #f8f9fc; border: 1px solid #dbe3ef; border-radius: 8px; padding: 12px; margin-bottom: 20px; display: inline-block;\">\n<p style=\"margin: 0; font-size: 10px;\"><strong>These minutes have been stylized for the website.<\/strong><br \/>\n<a style=\"color: #215e99; font-weight: bold; text-decoration: none;\" href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2024\/11\/11.01.24_Minutes.pdf\">Click here to download the PDF<\/a>.<\/p>\n<\/div>\n<p><!-- LOCATION \/ TIME --><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99;\">Groves Branch Library<\/span><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99;\">6:02 PM \u2013 8:30 PM<\/span><\/p>\n<p><!-- MAIN BODY --><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI', Arial, sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\">\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDEES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Board Members Present:<\/strong> Randal Hamilton (President), Robert Guerrero (Vice President), Rehj Hoeffner (Secretary\/Treasurer), Priscilla Elliott (Member at Large), Marnee Bolen (Member at Large).<br \/>\nSeveral members of the association were present in the audience.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"padding-left: 40px;\">The meeting was called to order by <strong>Randal Hamilton<\/strong> at 6:02 pm, with a quorum of Board members confirmed.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">GOVERNANCE AND AGENDA PROTOCOL<\/p>\n<p style=\"padding-left: 40px;\">Randal Hamilton discussed the governance of the new Board and the process for getting items on the agenda.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">OLD BUSINESS<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Approval of Previous Meeting Minutes<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Rehj Hoeffner<\/strong> mentioned corrections made to the previous minutes and moved to accept them as amended.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Carried unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome:<\/strong> The minutes of the October 16, 2024 Board Meeting were approved as amended.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Action Item:<\/strong> <strong>Marnee Bolen<\/strong> inquired about additional changes to previous minutes. <strong>Rehj Hoeffner<\/strong> assured her the corrections were made but noted the webpage revision had inadvertently not been made permanent. Rehj Hoeffner agreed to ensure that this revision is updated on the website.<\/p>\n<p style=\"padding-left: 40px;\">Note: Before these minutes were published, the pending website revisions were completed, ensuring all corrections are reflected both in the official minutes and on the association\u2019s webpage.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">NEW BUSINESS<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Treasurer\u2019s Report<\/p>\n<p style=\"padding-left: 40px;\"><strong>Rehj Hoeffner<\/strong> provided the Treasurer\u2019s report and requested a motion to pay outstanding bills and honor existing contracts entered into by the previous, now-recognized invalid board.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to accept responsibility for fulfilling previous contracts to ensure continuity of obligations.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Carried unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome:<\/strong> The Treasurer\u2019s request for permission to pay bills until a new budget is passed was approved.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Dual Signatures on Checks<\/p>\n<p style=\"padding-left: 40px;\"><em>Presidential Directive (Not on Agenda):<\/em> <strong>Randal Hamilton<\/strong> commented that, moving forward, all checks will require two signatures to ensure accountability.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Appreciation for Pool Volunteers<\/p>\n<p style=\"padding-left: 40px;\">Discussion took place regarding recognition for pool volunteers with a gift card. <strong style=\"font-size: 10pt; background-color: #fbfdff;\">Marnee Bolen<\/strong><span style=\"font-size: 10pt; background-color: #fbfdff;\"> suggested a proclamation and an amount equal to the 2025 staffing budget allocation ($30,000) split evenly for volunteer appreciation.<\/span><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to give $50 gift cards to the volunteers.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Carried 4-0-1<\/strong> (Marnee Bolen abstained)<\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome:<\/strong> $50 gift cards will be given to those serving as volunteers at the pool during the 2024 pool season.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Action Item:<\/strong> <strong>Randal Hamilton<\/strong> requested a letter of appreciation to accompany the gift cards.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to have a letter of appreciation written and presented with gift cards for $50 to the pool volunteers.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> (after delay)<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried 3-0-2 (<strong>Priscilla Elliott<\/strong> and <strong>Rehj Hoeffner<\/strong> abstained)<\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome:<\/strong> A letter of appreciation will be written to accompany the gift cards.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Procedural Irregularities:<\/strong> Seconding the Motion; Voting Procedure.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Pool Consultant:<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> shared that <strong>Chad Seay<\/strong> agreed to act as a project manager without charge, but there was discussion about potential compensation.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to appoint <strong>Chad Seay<\/strong> as the \u201cpoint person\u201d while seeking an alternate project manager.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">\u2014 (lack of second)<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Motion failed for lack of a second<\/strong><\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Rehj Hoeffner<\/strong> then moved to appoint <strong>Chad Seay<\/strong> as the \u201cpool consultant\u201d to work alongside <strong>Randal Hamilton<\/strong> and <strong>Robert Guerrero.<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Carried unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Pool Overseer:<\/strong><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to have <strong>Chad Seay<\/strong> oversee the project with <strong>Robert Guerrero<\/strong> and <strong>Randal Hamilton<\/strong>.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Carried unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome:<\/strong> Chad Seay will serve as both to \u201coversee the pool project\u201d and \u201cpool consultant\u201d with Randal Hamilton and Robert Guerrero.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Action Item:<\/strong> The Board should draft a policy outlining the specific duties and responsibilities of the \u201cpool consultant\u201d and the Pool Renovation Project oversight team (<strong>Chad Seay,<\/strong> <strong>Randal Hamilton<\/strong>, and <strong>Robert Guerrero<\/strong>). This policy should be prepared for review and adoption at the next Board meeting.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Additional Volunteer Support for Pool Project<\/p>\n<p style=\"padding-left: 40px;\"><strong>Chad Seay<\/strong> suggested potential candidates for the project leadership role, including <strong>Santiago Ramirez<\/strong>, who holds an engineering degree, and <strong>Tim Collins<\/strong>. Concerns were raised regarding the personal liabilities associated with the position, and <strong>Santiago Ramirez<\/strong> indicated he did not wish to be involved.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Rubber Cement Coating Presentation<\/p>\n<p style=\"padding-left: 40px;\">A presentation was given on the use of rubber cement coating for the pool area. Following the presentation, <strong>Rehj Hoeffner<\/strong> requested additional information on paver options and quotes. <strong>Marnee Bolen<\/strong> stated that paver information and samples had been presented in a previous meeting. However, <strong>Rehj Hoeffner<\/strong>, who attended that meeting, noted she only observed Cool Deck examples, but had observed no paver examples.<\/p>\n<p style=\"padding-left: 40px;\">Audience members began to comment vocally on a variety of subjects. <strong>Chad Seay<\/strong> intervened to remind attendees that the Board is required to adhere to the agenda for an orderly discussion.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Proposed Work Session<\/p>\n<p style=\"padding-left: 40px;\"><strong>Chad Seay<\/strong> suggested holding a \u201cwork session\u201d before the next Board meeting to allow members the opportunity to voice grievances. The suggestion was discussed informally, but no vote was taken.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">2025 Proposed Budget<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> presented the proposed 2025 budget for a vote.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Public Review:<\/strong> The budget has been published on the website for two months, allowing Board members and homeowners alike to review and submit questions or concerns.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Member Feedback:<\/strong> One question was received regarding the tools used to prepare the budget, which included pencil, paper, computer, analytic skills, and previous Board experience. Another request to post the 2023 financials was received and complied with. Additionally, the 2022 financials were also posted. More years to be posted as time permits.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to accept the proposed 2025 budget as published.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">\u2014 (Instead of a second, <strong>Marnee Bolen<\/strong> moved to table)<\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong> moved to table the 2025 Budget for additional information, stating discrepancies without giving specifics or asking questions.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong>, requested by <strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<p>Vote:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Passed (3-2-0) Priscilla Elliott and Rehj Hoeffner, voting no<\/p>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome<\/strong>: The 2025 Proposed Budget was tabled for further research and additional information.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Revisit Date:<\/strong> No specific date was set to bring the 2025 Proposed Budget back from the table.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Condition for Resolution:<\/strong> No specific conditions were outlined for resolving the tabled 2025 Proposed Budget.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Procedural Irregularities:<\/strong> Premature Motion to Table; Tabling Without Specific Reason; Tabling Due to Lack of Preparation; Inappropriate Tabling of Amendable Items; Soliciting a Second.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">2025 Proposed Pool Policy<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> brought up mixed member feedback on pool staffing.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen <\/b>moved to table the Proposed 2025 Pool Policy.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero\u00a0<\/strong>after Marnee Bolen requested and prompted Robert.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Passed (3-0-2) Priscilla Elliott <\/strong>and <strong>Rehj Hoeffner <\/strong>abstained<strong>.<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome:<\/strong> The Pool Policy was tabled.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Revisit Date:<\/strong> No specific date was set to bring the budget back from the table.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Condition for Resolution:<\/strong> No specific conditions were outlined for resolving the tabled budget.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Procedural Irregularities:<\/strong> Premature Motion to Table; Tabling Without Specific Reason; Soliciting a Second; Repeated Tabling; Voting Process.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Community Survey<\/p>\n<p style=\"padding-left: 40px;\"><em>Presidential Directive (Not on Agenda):<\/em> <strong>Randal Hamilton<\/strong> suggested a community survey to gather feedback on future policies for Board consideration. No vote was taken, as the item was not on the agenda.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Attorney Search<\/p>\n<p style=\"padding-left: 40px;\">Discussion on the need to hire a new attorney due to the current attorney\u2019s retirement. <strong>Marnee Bolen<\/strong> and <strong>Robert Guerrero<\/strong> volunteered to seek out candidates for the Board&#8217;s legal counsel.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to approve their role in finding a new attorney.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Carried unanimously (5-0-0)<\/strong><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong>Outcome:<\/strong> <strong>Robert Guerrero<\/strong> and <strong>Marnee Bolen<\/strong> will interview attorneys to represent WHOA when Robert St. Clair resigns at the end of the year.<\/p>\n<p style=\"padding-left: 40px;\">Following this decision, <strong>Marnee Bolen<\/strong> requested permission to speak with the current attorney to facilitate the transition process. However, no vote was taken.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">2025 Proposed Election Policy and Timeline<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> presented the proposed 2025 election timeline and policy, which includes mail-in, proxy, and in-person voting procedures. The nomination period is scheduled to begin on November 18, 2024.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Development:<\/strong> Board <strong>President Randal<\/strong> Hamilton assigned <strong>Rehj Hoeffner<\/strong> and <strong>Marnee Bolen<\/strong> to collaborate on drafting the 2025 Proposed Election Policy. A draft was submitted by <strong>Rehj Hoeffner<\/strong> to <strong>Marnee Bolen<\/strong> on October 19, 2024 for review and feedback.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Comments:<\/strong> <strong>Marnee Bolen<\/strong> raised a concern that ballots and proxies should not be requested on the same day nominations close.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">Meeting Scheduled<\/p>\n<p style=\"padding-left: 40px;\">The next meeting was initially set for November 14 but was rescheduled to November 12 at <strong>Marnee Bolen\u2019s<\/strong> request. No change in venue was noted nor was any vote taken.<\/p>\n<p style=\"padding-left: 40px;\">The annual meeting and election of Board Members has been set for January 13. During this meeting, a suggestion was made for Board members to familiarize themselves with Robert\u2019s Rules of Order to support effective governance and procedural adherence.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Robert Guerrero<\/strong> moved to adjourn the meeting at 8:30 PM.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Marnee Bolen<\/strong><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Carried unanimously (5-0-0)<\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\">The meeting was adjourned at 8:30 PM.<\/p>\n<p style=\"margin-top: 16px; font-size: 10pt; font-style: italic; color: #333;\">Adjusted Minutes Prepared and Submitted by:<br \/>\n<strong>Rehj Hoeffner, Secretary\/Treasurer<\/strong><\/p>\n<p style=\"margin-top: 10px; font-size: 10pt; font-style: italic; color: #333;\">Approved and Attested by:<\/p>\n<p style=\"margin-top: 10px; font-size: 10pt; font-style: italic; color: #333;\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-scaled.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-10295\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg\" alt=\"\" width=\"197\" height=\"78\" srcset=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg 1024w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-300x119.jpg 300w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-768x303.jpg 768w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1536x607.jpg 1536w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-2048x809.jpg 2048w\" sizes=\"auto, (max-width: 197px) 100vw, 197px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p style=\"margin-top: 10px; font-size: 10pt; font-style: italic; color: #333;\"><strong>Rehj Hoeffner, Secretary-Treasurer<\/strong> | December 14, 2024<\/p>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\"><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;OCTOBER&#8221;][vc_column]<div id=\"tab-6a15ed9d9b058\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>OCTOBER 16, 2024<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI',Tahoma,Arial,sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/><\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Motions \/ Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\"><b>Special Board Meeting \u2013 Reconstitution of Board<br \/>\n<\/b>Noticed Properly<br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/10.16.24-Meeting-Agenda.pdf\">Notice\/Agenda<\/a><br \/>\n<strong>Date:<\/strong> October 16 2024<br \/>\n<strong>Location:<\/strong> Groves Branch Library<br \/>\n<strong>Time:<\/strong> 6:00 p.m.<br \/>\n<strong>Quorum:<\/strong><br \/>\nNot present (initially recorded; amended at 11.1.24 meeting)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Recorded and Submitted:<\/strong><br \/>\nRehj Hoeffner,<br \/>\nSecretary\/Treasurer<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved:<\/strong><br \/>\nNovember 1, 2024<br \/>\nBoard Meeting<br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/10.16.24-Board-Meeting-Amended-Minutes.pdf\" target=\"_blank\" rel=\"noopener\">Download Original PDF<\/a><\/p>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0;\"><strong>Appointed<\/strong> Randal Hamilton and Rehj Hoeffner to the Board (Priscilla Elliott seconded) \u2014 Passed unanimously.<\/li>\n<li style=\"margin: 3px 0;\"><strong>Voted<\/strong> to appoint Robert Guerrero as third Board member (3-1 vote; Hoeffner opposed, others in favor).<\/li>\n<li style=\"margin: 3px 0;\"><strong>Elected Officers:<\/strong>\n<ul style=\"margin-top: 4px; list-style-type: circle;\">\n<li>President \u2013 Randal Hamilton (elected unanimously)<\/li>\n<li>Vice President \u2013 Robert Guerrero (elected unanimously)<\/li>\n<li>Secretary\/Treasurer \u2013 Rehj Hoeffner (elected unanimously)<\/li>\n<\/ul>\n<\/li>\n<li style=\"margin: 3px 0;\">Acknowledged Paul Combest\u2019s resignation after 14 years of service.<\/li>\n<li style=\"margin: 3px 0;\"><strong>Appointed<\/strong> Marnee Gamble Bolen to fill vacant Board seat (Priscilla Elliott seconded) \u2014 Passed unanimously.<\/li>\n<li style=\"margin: 3px 0;\"><em>Action:<\/em> Finalize reconstituted Board composition as: Randal Hamilton (President), Robert Guerrero (VP), Rehj Hoeffner (Secretary\/Treasurer), Priscilla Elliott and Marnee Bolen (Members at Large).<\/li>\n<li style=\"margin: 3px 0;\"><em>Action:<\/em> Schedule discussion of bylaws and election procedures for future meeting \u2014 no action taken this session (per agenda limits).<\/li>\n<li style=\"margin: 3px 0;\"><strong>Adopted<\/strong> August 18 2024 minutes as amended \u2014 Passed unanimously.<\/li>\n<li style=\"margin: 3px 0;\"><strong>Adopted<\/strong> September 4 2024 minutes as amended \u2014 Passed unanimously.<\/li>\n<li style=\"margin: 3px 0;\"><strong>Adopted<\/strong> September 19 2024 minutes as published \u2014 Passed unanimously.<\/li>\n<li style=\"margin: 3px 0;\"><em>Action:<\/em> Obtain copy of September 19 meeting transcript from Geri Irving (upon request by President Hamilton).<\/li>\n<li style=\"margin: 3px 0;\"><em>Action:<\/em> Pool Committee to seek new bids for pool renovation and present updated cost comparisons.<\/li>\n<li style=\"margin: 3px 0;\"><strong>Set Next Meeting<\/strong> for November 1 2024.<\/li>\n<li style=\"margin: 3px 0;\"><strong>Motion to Adjourn<\/strong> by Robert Guerrero, second by Priscilla Elliott \u2014 Passed unanimously at 7:30 p.m.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><\/div><\/li><li><div class=\"tab-title\"><i class=\"ti-angle-right icon\"><\/i><span>MINUTES<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Special Board Meeting Minutes<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">October 16, 2024<\/p>\n<\/div>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 16px; line-height: 1.4; color: #222;\"><!-- Location & Time (no extra gap between them) --><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99; font-style: italic;\">Groves Branch Library<\/span><\/p>\n<p style=\"margin: 0; font-size: 9pt; color: #000; font-style: italic;\">Time: 6<span style=\"color: #215e99; font-style: italic;\">:00 PM<\/span><\/p>\n<p><!-- Board Members --><\/p>\n<p style=\"margin: 2pt 0; font-size: 10pt; font-style: italic; color: #000;\">Board Members Present:<\/p>\n<p style=\"margin: 2pt 0 8pt 0; font-size: 10pt; line-height: 1.35; color: #000;\"><b>Paul Combest<\/b>, Acting President, Member at Large<br \/>\n<b>Priscilla Elliott<\/b>, Secretary\/Treasurer<\/p>\n<p style=\"margin: 2pt 0; font-size: 10pt; font-style: italic; color: #000;\">Candidates Present:<\/p>\n<p style=\"margin: 2pt 0 8pt 0; font-size: 10pt; line-height: 1.35; color: #000;\"><b>Mary Irving<br \/>\nRandal Hamilton<br \/>\nRehj Hoeffner<br \/>\nMarnee Gamble Bolen<br \/>\nBryan Foley<br \/>\nSantiago Ramirez<br \/>\nJerry Ramirez<br \/>\nGeri Irving<br \/>\nRobert Guerrero<br \/>\n<\/b><\/p>\n<p style=\"margin: 2pt 0; font-size: 10pt; font-style: italic; color: #000;\">General Members Present:<\/p>\n<p style=\"margin: 2pt 0 10pt 0; font-size: 10pt; color: #000;\">Several general members of the association attended the meeting.<\/p>\n<div style=\"max-width: 700px; margin: 0 auto; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- CALL TO ORDER --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"padding-left: 40px;\">The meeting was called to order by <strong>Acting Chair, Paul Combest<\/strong> at 6:05 pm. A quorum was not present.<span style=\"color: #ff0000;\"> (Amendment approved at the 11.1.24 Board Meeting)<\/span><\/p>\n<p><!-- GOVERNANCE --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CANDIDATE PRESENTATIONS<\/p>\n<p style=\"padding-left: 40px;\">Nine candidates, including <strong>Randal Hamilton<\/strong>, <strong>Rehj Hoeffner<\/strong>, <strong>Jerry Ramirez<\/strong>, <strong>Bryan Foley<\/strong>, <strong>Santiago Ramirez<\/strong>, <strong>Marnee Gamble Bolen<\/strong>, <strong>Mary Irving<\/strong>, and <strong>Robert Guerrero<\/strong>, stood to present why they wanted to serve on the board. Each candidate briefly outlined their qualifications and vision for the community. Paul thanked all candidates for their interest and participation.<\/p>\n<p><!-- APPROVAL OF PREVIOUS MEETING MINUTES --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">BOARD APPOINTMENTS<\/p>\n<p style=\"padding-left: 40px;\">After deliberation in a private session, <strong>Paul Combest<\/strong> made a motion to appoint <strong>Randal Hamilton <\/strong>and <strong>Rehj Hoeffner <\/strong>to the board. <strong>Priscilla Elliott<\/strong> seconded the motion. The motion was <strong>passed unanimously<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\">They were unable to reach a decision on the appointment of a third board member. As a result, <strong>Randal Hamilton<\/strong> and <strong>Rehj Hoeffner<\/strong> were seated on the board, making a total of four sitting members.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">SELECTION OF THIRD BOARD MEMBER<\/p>\n<p style=\"padding-left: 40px;\">It was agreed that the four board members (<strong>Paul<\/strong>, <strong>Priscilla Elliott<\/strong>, <strong>Randal Hamilton<\/strong>, and <strong>Rehj Hoeffner<\/strong>) would collectively decide on the appointment of a third board member.<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Priscilla Elliott<\/strong> nominated <strong>Robert Guerrero<\/strong>.<\/li>\n<li><strong>Rehj Hoeffner<\/strong> nominated <strong>Marnee Gamble Bolen<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><strong>Paul<\/strong> called for a vote on the nominations.<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Paul Combest<\/strong>, <strong>Randal Hamilton<\/strong>, and <strong>Priscilla Elliott<\/strong> voted in favor of <strong>Robert Guerrero<\/strong>.<\/li>\n<li><strong>Rehj Hoeffner<\/strong> voted in favor of <strong>Marnee Gamble Bolen<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">With a majority vote of 3 to 1, <strong>Robert Guerrero<\/strong> was appointed to the board.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ELECTION OF OFFICERS<\/p>\n<p style=\"padding-left: 40px;\"><strong>Nomination for President<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>Paul<\/strong> called for nominations for President.<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Priscilla Elliott<\/strong> nominated <strong>Randal Hamilton <\/strong>for President.<\/li>\n<li><strong>Robert Guerrero<\/strong> seconded the nomination.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">There were no other nominations. A vote was taken, and <strong>Randal Hamilton <\/strong>was elected <strong>unanimously<\/strong> as President.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Paul<\/strong> turned the meeting over to the new President, <strong>Randal Hamilton<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Nomination for Vice President<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> called for nominations for Vice President.<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Priscilla Elliott<\/strong> nominated <strong>Robert Guerrero<\/strong> for Vice President.<\/li>\n<li><strong>Rehj Hoeffner<\/strong> seconded the nomination.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">There were no other nominations. A vote was taken, and <strong>Robert Guerrero <\/strong>as elected <strong>unanimously<\/strong> as Vice President.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Nomination for Secretary\/Treasurer<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> called for nominations for Secretary\/Treasurer.<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Priscilla Elliott<\/strong> nominated <strong>Rehj Hoeffner <\/strong>for Secretary\/Treasurer.<\/li>\n<li><strong>Randal Hamilton<\/strong> seconded the nomination.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">There were no other nominations. A vote was taken, and <strong>Rehj Hoeffner <\/strong>was elected <strong>unanimously<\/strong> as Secretary\/Treasurer.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Priscilla Elliott<\/strong> and <strong>Paul Combest<\/strong> were designated as Members at Large.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Resignation of Board Member<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>Paul Combest<\/strong> announced his resignation from the board after 14 years of service.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> called for nominations to fill the open position.<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Rehj Hoeffner<\/strong> nominated <strong>Marnee Gamble Bolen<\/strong>.<\/li>\n<li><strong>Priscilla Elliott<\/strong> seconded the nomination.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">There were no other nominations. A vote was taken, and <strong>Marnee Gamble Bolen<\/strong> was appointed <strong>unanimously<\/strong> to the board.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Priscilla Elliott<\/strong> and <strong>Marnee Gamble Bolen<\/strong> will serve as Members at Large.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">FINALIZATION OF RECONSTITUTED BOARD<\/p>\n<p style=\"padding-left: 40px;\">The finalized reconstituted board was announced as follows:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>President:<\/strong> Randal Hamilton<\/li>\n<li><strong>Vice President:<\/strong> Robert Guerrero<\/li>\n<li><strong>Secretary\/Treasurer:<\/strong> Rehj Hoeffner<\/li>\n<li><strong>Members at Large:<\/strong> Priscilla Elliott and Marnee Gamble Bolen<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div style=\"border-left: 3px solid #4f81bd; margin-left: 80px; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Bolen<\/b> moved that we approve the minutes as presented in final draft form.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Karen Moorhead<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- MEMBERS' COMMENTS --><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">QUESTIONS FROM THE MEMBERSHIP<\/p>\n<p style=\"padding-left: 40px;\">Following the announcement of the board, questions were entertained from the general membership. Topics included:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Board procedures<\/li>\n<li>Elections<\/li>\n<li>Bylaws<\/li>\n<li>Conflict of interest<\/li>\n<li>Pool reno financing<\/li>\n<li>Blueprint of plans or specifications for pool reno<\/li>\n<li>Email addresses<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- MOTION BOX --> <!-- PRESIDENT'S REPORT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">DISCUSSION OF BYLAWS, ELECTIONS, AND ONLINE VOTING<\/p>\n<p style=\"padding-left: 40px;\">During the meeting, repeated attempts were made by members to get the board to commit to:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Changing the current bylaws<\/li>\n<li>Holding elections<\/li>\n<li>Implementing online voting for future board elections and community decisions<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><strong>Board Response:<\/strong><\/p>\n<p style=\"padding-left: 40px;\">The board acknowledged these requests but reiterated that they were unable to commit to or take action on these matters during the current meeting. The board cited that these items were not on the official agenda for the meeting, and per the bylaws and Robert <span style=\"text-decoration: line-through; color: #ff0000;\">Guerrero&#8217;s <\/span>Rules of Order, no business could be conducted or decisions made on matters not listed on the agenda.<span style=\"color: #ff0000;\"> (Amendment approved at the 11.1.24 Board Meeting)<\/span><\/p>\n<p style=\"padding-left: 40px;\">The board assured members that these topics would be considered for future meetings.<\/p>\n<p><!-- TREASURER\u2019S REPORT --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">FINANCIAL REPORT AND NON-PROFIT STATUS<\/p>\n<p style=\"padding-left: 40px;\"><strong>Rehj Hoeffner<\/strong> gave a report on the non-profit status of the association. She outlined the following financial details:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>WHOA is a 501(c)(4) for tax purposes.\u00a0 Your yearly dues are not tax deductible and the association must pay tax on purchases.<\/li>\n<li>The association currently has approximately <strong>$300,000<\/strong> in the bank.<\/li>\n<li>Of this amount, <strong>$140,000<\/strong> is reserved as a year\u2019s worth of income, in line with the financial reserves policy.<\/li>\n<li>This leaves <strong>$160,000<\/strong> available for pool renovation.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> noted that the association\u2019s Certificates of Deposit (CDs) came due while there was no constituted board in place. The bank recommended renewing the CDs for 90 days at an interest rate of <strong>4.95%<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\">This renewal was suggested as a temporary measure until the board could review and make decisions on longer-term financial planning.<\/p>\n<p><!-- OUTSTANDING BILLS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">APPROVAL OF PREVIOUS MEETING MINUTES<\/p>\n<p style=\"padding-left: 40px;\"><strong>August 18th Meeting Minutes<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>Rehj Hoeffner<\/strong> requested proof that the minutes from the August 18th meeting had not been altered since <strong>Ian Hoeffner<\/strong>, the website administrator, uploaded them. She noted one unrelated change.<\/p>\n<p><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; margin-left: 80px; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> made a motion to adopt the August 18th minutes as amended.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Priscilla Elliott<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\">The proof of the unaltered minutes was added to the record.<\/p>\n<p style=\"padding-left: 40px;\"><strong>September 4th Meeting Minutes<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>Marnee Gamble Bolen<\/strong> requested that the minutes from the September 4th meeting be amended to correctly reflect the spelling of her name on the list of attendees.<\/p>\n<p><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; margin-left: 80px; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> made a motion to adopt the September 4th minutes as amended.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Marnee Gamble Bolen<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"padding-left: 40px;\"><strong><br \/>\nSeptember 19th Meeting Minutes<\/strong><\/p>\n<p style=\"padding-left: 40px;\">The minutes from the September 19th meeting were reviewed.<\/p>\n<p><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; margin-left: 80px; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Rehj Hoeffner<\/b> made a motion to adopt the September 19th minutes as published.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Priscilla Elliott<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; margin-left: 80px; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>ACTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Randal Hamilton<\/b> requested a copy of the transcribed recording of the September 19th meeting from <strong>Geri Irving<\/strong>. <strong>Geri Irving<\/strong> responded that she had not transcribed the recording because no one had requested it until now.<\/p>\n<\/div>\n<\/div>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- EMERGENCY EMAIL RATIFICATION & OTHER BUSINESS --><\/p>\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL COMMITTED REPORT<\/p>\n<p style=\"padding-left: 40px;\"><strong>Randal Hamilton<\/strong> asked <strong>Bryan Foley <\/strong>for a report from the Pool Committee. <strong>Bryan Foley<\/strong> suggested that the committee should obtain new bids from each company, as the prices may now be lower and some of the previous bids had expired. He passed around a spreadsheet detailing the companies that had submitted bids.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Bryan Foley<\/strong> also mentioned that the committee had received another bid but had not shared it with the general membership at the time.<\/p>\n<p style=\"padding-left: 40px;\">A member cautioned the board to ensure sufficient excess reserves are available, as pool renovations typically run <strong>90% over budget<\/strong>.<\/p>\n<\/div>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">NEXT MEETING<\/p>\n<\/div>\n<p style=\"margin: 0px; padding-left: 48px;\">The next board meeting was set for <strong>November 1<\/strong><\/p>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<p style=\"margin: 12pt 0 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<div style=\"border-left: 3px solid #4f81bd; margin-left: 80px; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Robert Guerrero<\/b> made a motion to adjourn the meeting.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Second:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Priscilla Elliott<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 70px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><em data-wp-editing=\"1\">The meeting was adjourned at 7:30 p.m.<br \/>\nSubmitted and Attested by:<br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-scaled.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-10295 alignnone\" src=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg\" alt=\"\" width=\"116\" height=\"46\" srcset=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1024x405.jpg 1024w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-300x119.jpg 300w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-768x303.jpg 768w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-1536x607.jpg 1536w, https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/SmartSelect_20250127_162552_OneDrive-2048x809.jpg 2048w\" sizes=\"auto, (max-width: 116px) 100vw, 116px\" \/><\/a><\/em><\/p>\n<\/div>\n<p style=\"padding-left: 40px;\">Rehj Hoeffner\/<br \/>\nSecretary\/Treasurer<\/p>\n<p><em>Note: Original Minutes signed December 12, 2024<\/em><\/p>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Financial Summary Report<\/span><\/h4>\n<h6 style=\"margin: 0; font-size: 13px; color: #333;\">Month Ending: September 30, 2025<\/h6>\n<\/div>\n<p><!-- Narrative Section -->The Association remains within budget for the fiscal year, with income collection stable and reserve allocations on track.<br \/>\nPool operations closed the summer season under budget due to delayed maintenance.<br \/>\nGrounds maintenance reflected minor overages associated with irrigation repairs, offset by underspending in administrative and legal categories.<br \/>\nNo special assessments are anticipated.<\/p>\n<p><!-- Key Metrics Box --><\/p>\n<div style=\"display: flex; flex-wrap: wrap; gap: 10px; margin: 10px 0;\">\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Income:<\/strong><br \/>\n$141,737 YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Expenses:<\/strong><br \/>\n$67,277 YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Net Operating Income:<\/strong><br \/>\n<span style=\"color: #ff0000;\">-$3,544<\/span>\u00a0YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Reserve Account Balance:<\/strong><br \/>\n$-0- Not allocated<\/div>\n<\/div>\n<p><!-- P&L Table --><\/p>\n<h3 style=\"color: #4f81bd; margin-top: 16px;\">Profit &amp; Loss Summary<\/h3>\n<style>\n  @media (max-width:640px){<br \/>    #pl-table, #pl-table thead, #pl-table tbody, #pl-table tr, #pl-table th, #pl-table td{<br \/>      display:block!important;width:100%!important;box-sizing:border-box;<br \/>    }<br \/>    #pl-table thead{display:none!important;}<br \/>    #pl-table td{padding:10px 12px!important;}<br \/>    #pl-table td::before{<br \/>      content:attr(data-label);display:block;font-weight:700;color:#4f81bd;margin-bottom:6px;<br \/>    }<br \/>  }<br \/>  <\/style>\n<table id=\"pl-table\" style=\"width: 100%; border-collapse: collapse; font-size: 14px; margin-top: 8px;\">\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">Category<\/span><\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\"><\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\"><span style=\"color: #ffffff;\">SEPTEMBER<\/span><\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\"><span style=\"color: #ffffff;\">YTD<\/span><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\"><strong>INCOME<\/strong><\/span><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right; color: #007700;\"><\/td>\n<\/tr>\n<tr>\n<td style=\"background: #eaf2fb; padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Dues<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><span style=\"color: #000000;\">$900<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><span style=\"color: #000000;\">$138,239<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Interest Income &#8211; CDs<\/span><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"text-align: right; color: #007700;\"><span style=\"color: #000000;\">$7,155<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"background: #eaf2fb; padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Interest Income &#8211; MM<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><span style=\"color: #000000;\">$155<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right; color: #cc0000;\"><span style=\"color: #000000;\">$1,343<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0 \u00a0 <strong>TOTAL INCOME<\/strong><\/span><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\"><strong>$1,055<\/strong><\/span><\/td>\n<td style=\"text-align: right; color: #007700;\"><span style=\"color: #000000;\"><strong>$141,737<\/strong><\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\"><strong>EXPENSES<\/strong><\/span><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right; color: #007700;\"><\/td>\n<\/tr>\n<tr>\n<td style=\"background: #eaf2fb; padding: 6px 8px;\" data-label=\"Category\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right; color: #cc0000;\"><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Administrative<\/span><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"text-align: right; color: #007700;\"><span style=\"color: #000000;\">$176<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"background: #eaf2fb; padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Grounds Maintenance<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right; color: #cc0000;\"><span style=\"color: #000000;\">$5,178<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Insurance<\/span><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"text-align: right; color: #007700;\"><span style=\"color: #000000;\">$8,193<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"background: #eaf2fb; padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Legal &amp; Profession<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right; color: #cc0000;\"><span style=\"color: #000000;\">$4,139<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Licenses &amp; Fees<br \/>\n<\/span><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"text-align: right; color: #007700;\"><span style=\"color: #000000;\">$520<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"background: #eaf2fb; padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Personnnel<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><span style=\"color: #000000;\">$1,525<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right; color: #cc0000;\"><span style=\"color: #000000;\">$14,525<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Postage &amp; Printing<\/span><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"text-align: right; color: #007700;\"><span style=\"color: #000000;\">$645<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"background: #eaf2fb; padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Professional Fees<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><span style=\"color: #000000;\">$370<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right; color: #cc0000;\"><span style=\"color: #000000;\">$370<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Repairs &amp; Maintenance<\/span><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"text-align: right; color: #007700;\"><span style=\"color: #000000;\">$670<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"background: #eaf2fb; padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Swimming Pool<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><span style=\"color: #000000;\">$1,020<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right; color: #cc0000;\"><span style=\"color: #000000;\">$20,041<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Taxes<\/span><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><span style=\"color: #000000;\">$-0-<\/span><\/td>\n<td style=\"text-align: right; color: #007700;\"><span style=\"color: #000000;\">$1,392<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"background: #eaf2fb; padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0Utilities<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><span style=\"color: #000000;\">$1,534<\/span><\/td>\n<td style=\"background: #eaf2fb; text-align: right; color: #cc0000;\"><span style=\"color: #000000;\">$11,403<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><span style=\"color: #000000;\">\u00a0 \u00a0 \u00a0<strong> TOTAL EXPENSES<\/strong><\/span><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><strong><span style=\"color: #000000;\">$4,599<\/span><\/strong><\/td>\n<td style=\"text-align: right; color: #007700;\"><strong><span style=\"color: #000000;\">$67,277<\/span><\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"background: #eaf2fb; padding: 6px 8px;\" data-label=\"Category\"><strong><span style=\"color: #000000;\">\u00a0 \u00a0NET OPERATING INCOME<\/span><\/strong><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><\/td>\n<td style=\"background: #eaf2fb; text-align: right;\"><strong><span style=\"color: #ff0000;\">-$3543.83<\/span><\/strong><\/td>\n<td style=\"background: #eaf2fb; text-align: right; color: #cc0000;\"><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right;\"><\/td>\n<td style=\"text-align: right; color: #007700;\"><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"font-size: 13px; margin-top: 10px; color: #444;\"><strong>Notes:<\/strong><br \/>\nDetailed ledgers and bank statements are available for member inspection upon request.<\/p>\n<p style=\"font-size: 12px; color: #666; margin-top: 20px;\">Compiled by Brad Smith, CPA<br \/>\nPosted by the Secretary\/Treasurer pursuant to Texas Property Code \u00a7 209.005(h\u2013i).<\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>REPORTS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>SECRETARY&#8217;S ADDENDUM<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Special Board Meeting Minutes<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">October 16, 2024<br \/>\n<span style=\"font-size: 14px; color: #444444;\">Subject:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/span><span style=\"font-size: 14px; color: #444444;\">Quorum Clarification (Board Reconstitution) and Validation of August 18 Minutes<\/span><\/p>\n<div style=\"display: flex;\">\n<p style=\"margin: 0px; min-width: 110px;\">Prepared by:<\/p>\n<p style=\"margin: 0px;\">Rehj Hoeffner, Secretary\/Treasurer<\/p>\n<\/div>\n<\/div>\n<p><!-- BODY --><\/p>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\"><!-- TABLE OF CONTENTS --><\/p>\n<p style=\"margin: 5pt 0 6pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">TABLE OF CONTENTS<\/p>\n<ol style=\"margin-left: 65px; line-height: 1.4; color: #000;\">\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#purpose\">Purpose of the Addendum<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#quorum\">Quorum Clarification &amp; Legal Authority for Reconstitution<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#accusation\">Accusation Regarding August 18 Minutes &amp; Proof<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#findings\">Findings &amp; Verification Summary<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#legal\">Legal &amp; Bylaw References<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#conclusion\">Conclusion &amp; Certification<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#exhibits\">Exhibits Tab<\/a><\/li>\n<\/ol>\n<p><!-- SECTION 1 --><\/p>\n<p id=\"purpose\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">1. PURPOSE OF THE ADDENDUM<\/p>\n<p style=\"padding-left: 60px;\">This Addendum records and clarifies two issues resolved in connection with the October 16, 2024 Special Board Meeting:<br \/>\n(1) the legal basis and process for reconstituting the Board with fewer than a normal quorum, and<br \/>\n(2) the allegation that the August 18, 2024 minutes were altered after posting, which is disproven by contemporaneous evidence.<\/p>\n<p><!-- SECTION 2 --><\/p>\n<p id=\"quorum\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">2. QUORUM CLARIFICATION &amp; LEGAL AUTHORITY FOR RECONSTITUTION<\/p>\n<p style=\"padding-left: 60px;\">The October 16, 2024 meeting began with only two remaining legitimate directors, <b>Paul Combest<\/b> and <b>Priscilla Elliott<\/b>. While this represented less than a standard quorum, the Whisperwood HOA Bylaws and Texas Business Organizations Code \u00a722.211 permit remaining directors to act for the limited purpose of filling vacancies \u201cthough less than a quorum.\u201d Once two new directors were appointed \u2014 <b>Randal Hamilton<\/b> and <b>Rehj Hoeffner<\/b> \u2014 quorum was restored, enabling lawful officer elections and subsequent business.<\/p>\n<p style=\"padding-left: 60px;\">A public memorandum explaining this process was posted on October 3, 2024, titled \u201c<i>Further Explanation about What Happened During the September 4, 2024 Meeting and What is Happening Now and Why.<\/i>\u201d<br \/>\nThis memorandum is entered as <b>Exhibit A<\/b>.<\/p>\n<p><!-- SECTION 3 --><\/p>\n<p id=\"accusation\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">3. ACCUSATION REGARDING AUGUST 18 MINUTES &amp; PROOF<\/p>\n<p style=\"padding-left: 60px;\">Following the August 18, 2024 meeting, a member alleged that the Secretary changed dates within the minutes after posting.<br \/>\nTwo emails dated August 20, 2024 \u2014 one to the website administrator and one to the Secretary\/Treasurer \u2014 prove the original minutes were transmitted, archived, and posted without alteration.<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li><b>Exhibit B:<\/b> Email to Website Administrator (10:05 PM, Aug 20, 2024)<\/li>\n<li><b>Exhibit C:<\/b> Email to Secretary\/Treasurer (6:04 PM, Aug 20, 2024)<\/li>\n<\/ul>\n<p style=\"padding-left: 60px;\">Metadata and content comparison confirm the documents are identical to the posted version, disproving the allegation of alteration.<\/p>\n<p><!-- SECTION 4 --><\/p>\n<p id=\"findings\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">4. FINDINGS &amp; VERIFICATION SUMMARY<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li>The Board reconstitution process followed legal and bylaw requirements and restored quorum lawfully.<\/li>\n<li>The accusation of altered minutes is factually disproven through verified correspondence and timestamps.<\/li>\n<li>All attached exhibits meet recordkeeping standards under Texas Property Code \u00a7209.005 and Business Organizations Code \u00a722.352.<\/li>\n<\/ul>\n<p><!-- SECTION 5 --><\/p>\n<p id=\"legal\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">5. LEGAL &amp; BYLAW REFERENCES<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li><b>Texas Property Code \u00a7209.005<\/b> \u2013 Record retention and inspection rights.<\/li>\n<li><b>Texas Property Code \u00a7209.0051<\/b> \u2013 Meeting notice and agenda requirements.<\/li>\n<li><b>Texas Business Organizations Code \u00a722.211<\/b> \u2013 Filling vacancies \u201cthough less than a quorum.\u201d<\/li>\n<li><b>Texas Business Organizations Code \u00a722.352<\/b> \u2013 Duty to maintain accurate records.<\/li>\n<li><b>Whisperwood HOA Bylaws Article III \u00a73.5<\/b> \u2013 Authority to reconstitute the Board.<\/li>\n<li><b>Whisperwood HOA Bylaws Article V \u00a75.8<\/b> \u2013 Secretary\u2019s attestation and recordkeeping duties.<br \/>\n<strong>EXHIBIT D<\/strong> &#8211; Expanded with full text<\/li>\n<\/ul>\n<p><!-- SECTION 6 --><\/p>\n<p id=\"conclusion\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">6. CONCLUSION &amp; CERTIFICATION<\/p>\n<p style=\"padding-left: 60px;\">The attached exhibits collectively verify that:<br \/>\n(1) the October 16, 2024 Board meeting was lawfully conducted to reconstitute the Board in accordance with Texas law and the Whisperwood HOA Bylaws, and<br \/>\n(2) the August 18, 2024 minutes were transmitted and posted without alteration.<\/p>\n<p style=\"padding-left: 60px;\"><b>Submitted and Attested by:<\/b><br \/>\n<b>Rehj Hoeffner<\/b><br \/>\nSecretary\/Treasurer<br \/>\nWhisperwood Homeowners Association<\/p>\n<p><!-- SECTION 7 --><\/p>\n<p id=\"exhibits\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">7. EXHIBITS TAB<\/p>\n<table style=\"width: 90%; margin-left: 60px; border-collapse: collapse; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.4;\">\n<thead>\n<tr style=\"background-color: #4f81bd; color: #fff;\">\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">Exhibit<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">Description<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">File Name<\/span><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">A<\/td>\n<td style=\"padding: 6px 10px;\">Email to Website Administrator (Aug 20, 2024)<\/td>\n<td style=\"padding: 6px 10px;\">Email to Ian.pdf<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px;\">B<\/td>\n<td style=\"padding: 6px 10px;\">Email to Secretary\/Treasurer (Aug 20, 2024)<\/td>\n<td style=\"padding: 6px 10px;\">Email to Priscilla.pdf<\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">C<\/td>\n<td style=\"padding: 6px 10px;\">Further Explanation about What Happened During the September 4, 2024 Meeting&#8230;<\/td>\n<td style=\"padding: 6px 10px;\">In September 2021.docx<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div class=\"relative h-&#091;60px&#093;\">\n<div class=\"absolute h-&#091;60px&#093;\">\n<div class=\"text-token-text-secondary flex items-center gap-0.5 text-xs font-semibold\"><\/div>\n<\/div>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>EXHIBITS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>EXHIBITS<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Special Board Meeting Minutes<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">October 16, 2024<\/p>\n<\/div>\n<div style=\"max-width: 700px; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<table style=\"width: 90%; margin-left: 60px; border-collapse: collapse; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.4;\">\n<thead>\n<tr style=\"background-color: #4f81bd; color: #fff;\">\n<th style=\"text-align: center; padding: 6px 10px; width: 10%;\"><span style=\"color: #ffffff;\">Exhibit<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px; width: 70%;\"><span style=\"color: #ffffff;\">Description<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px; width: 20%;\"><span style=\"color: #ffffff;\">File Name<\/span><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px; text-align: center;\">A<\/td>\n<td style=\"padding: 6px 10px;\">Further Explanation about What Happened During the September 4, 2024 Meeting and What is Happening with the Special Board Meeting<\/td>\n<td style=\"padding: 6px 10px;\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/EXHIBIT-A.pdf\">EXHIBIT A.PDF<\/a><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px; text-align: center;\">B<\/td>\n<td style=\"padding: 6px 10px;\">Proof of original postings<\/td>\n<td style=\"padding: 6px 10px;\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/EXHIBIT-B.pdf\">EXHIBIT B.PDF<\/a><\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px; text-align: center;\">C<\/td>\n<td style=\"padding: 6px 10px;\">Proof of date postings to website<\/td>\n<td style=\"padding: 6px 10px;\"><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/10\/EXHIBIT-C.pdf\">EXHIBIT C.PDF<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div class=\"relative h-&#091;60px&#093;\">\n<div class=\"absolute h-&#091;60px&#093;\">\n<div class=\"text-token-text-secondary flex items-center gap-0.5 text-xs font-semibold\"><\/div>\n<\/div>\n<\/div>\n<\/div>\n<p><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;SEPTEMBER&#8221;][vc_column]<div id=\"tab-6a15ed9d9b4a0\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>SEPTEMBER 19, 2024<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n@media only screen and (max-width:640px){<br \/>  #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>    display:block!important;width:100%!important;box-sizing:border-box;<br \/>  }<br \/>  #minutes-kp thead{display:none!important;}<br \/>  #minutes-kp td{padding:10px 12px!important;}<br \/>  #minutes-kp td::before{<br \/>    content:attr(data-label);display:block;font-weight:700;color:#4f81bd;margin-bottom:6px;<br \/>  }<br \/>}<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI',Tahoma,Arial,sans-serif; font-size: 14px!important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Motions \/ Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" data-label=\"Meeting Info\"><b>Board \/ Swimming Pool Meeting<\/b><br \/>\n<strong>Date:<\/strong> September 19 2024<br \/>\n<strong>Location:<\/strong> Priscilla Elliott\u2019s home<br \/>\n<strong>Time:<\/strong> 6:11 PM \u2013 7:22 PM<br \/>\n<strong>Quorum:<\/strong> Present<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Notice \/ Agenda:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/09.19.24_Agenda.pdf\" target=\"_blank\" rel=\"noopener\">View Agenda (PDF)<\/a><br \/>\n<strong>Minutes PDF:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/09.19.24_Minutes.pdf\" target=\"_blank\" rel=\"noopener\">Download Minutes<\/a><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Recorded and Submitted By:<\/strong><br \/>\n<strong>Priscilla Elliott<\/strong>, Secretary-Treasurer<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Attested By:<\/strong><br \/>\n<strong>Rehj Hoeffner<\/strong>, Secretary-Treasurer<\/p>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li><strong>Epi Aquirre<\/strong> called the meeting to order at 6:11 PM; a quorum was present.<\/li>\n<li><strong>Epi Aquirre<\/strong> welcomed attendees and reminded the Board of its responsibility to keep members informed about pool and financial matters.<\/li>\n<li>Members debated recording the meeting; it was decided to audio-record only. <strong>Geri Irving<\/strong> volunteered to transcribe and share the recording upon request.<\/li>\n<li><strong>Priscilla Elliott<\/strong> moved to nominate <strong>Rehj Hoeffner<\/strong> as Secretary\/Treasurer; second by <strong>Paul Combest<\/strong> \u2014 Passed 4-0 (<strong>Rehj<\/strong> abstained).<\/li>\n<li><strong>Rehj Hoeffner<\/strong> moved to nominate <strong>Priscilla Elliott<\/strong> as Vice President since the Board lacked a VP; discussion ensued but was ruled invalid because officer elections were not on the agenda. Positions remained unchanged (<strong>Priscilla Elliott<\/strong> Secretary\/Treasurer; <strong>Rehj Hoeffner<\/strong> Member-at-Large).<\/li>\n<li><strong>Discussion:<\/strong> Upcoming January elections and methods to achieve quorum (mail-in ballots, proxies with dues notices, posting forms online). <strong>Geri Irving<\/strong> suggested alternatives; <strong>Rehj Hoeffner<\/strong> attached By-Law summary on quorum requirements.<\/li>\n<li><strong>Santiago Ramirez<\/strong> reported finding 20-year-old ballots in groundskeeper shed; Board agreed to fill VP vacancy at next meeting.<\/li>\n<li><strong>Santiago Ramirez<\/strong> presented multiple bids for pool renovation. <strong>Bryan Foley<\/strong> offered to prepare a comparison spreadsheet; cost estimates ranged $60k (pool) + $30-40k (surround).<\/li>\n<li><strong>Karen Moorhead<\/strong> warned of potential cost overruns beyond initial bids; members agreed to plan accordingly.<\/li>\n<li><strong>Discussion:<\/strong> Install double drain to meet code; review ADA accessibility. <strong>Bryan Foley<\/strong> clarified ADA compliance not required for private pools but recommended sloped entry and one accessible bathroom.<\/li>\n<li><strong>Consensus:<\/strong> Maintain current pool depth for child safety; project duration expected 3\u20134 months; need for project manager acknowledged.<\/li>\n<li><strong>Discussion:<\/strong> Relocate water fountain outside or to bathroom hallway; add hot water to bathrooms and kitchen; include pool house and bathrooms in renovation scope.<\/li>\n<li><strong>Financial discussion:<\/strong> <strong>Bryan Foley<\/strong> and <strong>Kenny Venable<\/strong> reviewed CD maturities and Money Market funds \u2014 CDs to mature in January 2025; project start likely after that date.<\/li>\n<li><strong>Epi Aquirre<\/strong> requested the Pool Committee obtain bids for bathroom remodel and submit recommendations to the Board.<\/li>\n<li><strong>Meeting adjourned<\/strong> at 7:22 PM by <strong>Epi Aquirre<\/strong>.<\/li>\n<li><strong>Post-adjournment note:<\/strong> Epi Aquirre handed Treasurer three checks for $200 each as pool party income.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- HEADER --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Board \/ Swimming Pool Meeting Minutes<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">September 19, 2024<\/p>\n<\/div>\n<p><!-- DOWNLOAD BOX --><\/p>\n<div style=\"background: #f8f9fc; border: 1px solid #dbe3ef; border-radius: 8px; padding: 12px; margin-bottom: 20px; display: inline-block;\">\n<p style=\"margin: 0; font-size: 10px;\"><strong>These minutes have been stylized for the website.<\/strong><br \/>\n<a style=\"color: #215e99; font-weight: bold; text-decoration: none;\" href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/09.19.24_Minutes.pdf\">Click here to download the PDF<\/a>.<\/p>\n<\/div>\n<p><!-- LOCATION \/ TIME --><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99;\">Priscilla Elliott\u2019s Home<\/span><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99;\">6:11 PM \u2013 7:22 PM<\/span><\/p>\n<p><!-- MAIN BODY --><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI',Arial,sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\">\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDEES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Epi Aquirre<\/strong>, <strong>Rahim Borhani<\/strong>, <strong>Pam Sweeten<\/strong>, <strong>Karen Campbell<\/strong>, <strong>Jack Stoffregen<\/strong>, <strong>Karen Moorhead<\/strong>, <strong>Robert Guerrero<\/strong>, <strong>Santiago Ramirez<\/strong>, <strong>Katherine Holbrook<\/strong>, <strong>Bryan Foley<\/strong>, <strong>Ray &amp; Mary Haiduk<\/strong>, <strong>Kenny &amp; Suzanne Venable<\/strong>, <strong>Randal Hamilton<\/strong>, <strong>Bruce &amp; Leslie Ansley<\/strong>, <strong>Anthony &amp; Joelle Capwell<\/strong>, <strong>Mary Irving<\/strong>, <strong>Rehj Hoeffner<\/strong>, <strong>Priscilla Elliott<\/strong>, <strong>Paul Combest<\/strong>, <strong>Geri Irving<\/strong><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"padding-left: 40px;\">The meeting was called to order at 6:11 PM by <strong>Epi Aquirre<\/strong>. A quorum of Board members was present.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">WELCOME &amp; MEETING RECORDING DISCUSSION<\/p>\n<p style=\"padding-left: 40px;\">Epi welcomed attendees and emphasized the Board\u2019s responsibility to keep the community informed regarding pool and financial matters. Discussion arose about recording the meeting; several objected to both video and audio. It was agreed the meeting would be audio-recorded only. <strong>Geri Irving<\/strong> volunteered to transcribe the recording and make the transcript available to any member upon request.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">BOARD OFFICER NOMINATIONS AND CORRECTIONS<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Priscilla Elliott<\/strong> moved to nominate <strong>Rehj Hoeffner<\/strong> as Secretary\/Treasurer<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Paul Combest<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (4-0-1) Rehj Hoeffner abstained<\/b><\/p>\n<\/div>\n<\/div>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><strong>Rehj Hoeffner<\/strong> moved to nominate <strong>Priscilla Elliott<\/strong> as Vice President, noting the Board lacked a VP and the Bylaws required three officers.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>None<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Failed for lack of a second<\/b><\/p>\n<\/div>\n<\/div>\n<p><strong>Bryan Foley<\/strong> expressed interest in the role, arguing for rotation of offices and new leadership. After discussion, Bryan pointed out that officer elections were not listed on the agenda and thus procedurally invalid. <strong>Rehj<\/strong> agreed, and the vote naming her Secretary\/Treasurer was also ruled invalid. <strong>Priscilla Elliott<\/strong> remained Secretary\/Treasurer and <strong>Rehj<\/strong> Hoeffner remained Member at Large.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">UPCOMING ELECTIONS AND QUORUM DISCUSSION<\/p>\n<p style=\"padding-left: 40px;\">The Board discussed holding elections in January and methods to achieve quorum. Ideas included mail-in ballots or proxies sent with dues notices and posting forms online. Geri Irving suggested alternatives to quorum requirements but did not specify details. Rehj disagreed and attached a Summary of By-Laws and Quorum Requirements to these minutes. Santiago Ramirez reported finding 20-year-old ballots in the groundskeeper shed. The group agreed to fill the Vice President vacancy at the next Board meeting.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL RENOVATION BIDS AND COST ANALYSIS<\/p>\n<p style=\"padding-left: 40px;\">Santiago Ramirez presented multiple bids for the pool renovation. Bryan Foley offered to create a comparison spreadsheet for clarity. Discussions covered paver options for the pool surround and budget breakdown estimates of $60,000 for the pool and $30,000 to $40,000 for the surround. Karen Moorhead cautioned to expect cost overruns beyond the initial bids.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADA AND POOL SPECIFICATIONS<\/p>\n<p style=\"padding-left: 40px;\">The Board discussed adding a double drain to meet code requirements and considered ADA accessibility. Bryan Foley clarified that because the pool is private, ADA compliance is not required, though a sloped entrance and one accessible bathroom may be worth considering. Members agreed to maintain the current pool depth for child safety. Project duration was estimated at three to four months, and the need for a project manager was acknowledged.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL HOUSE AND FACILITY IMPROVEMENTS<\/p>\n<p style=\"padding-left: 40px;\">Members discussed moving the water fountain outside or to the bathroom hallway, adding hot water access in bathrooms and kitchen, and including the pool house and bathrooms in the overall renovation project. <strong>Epi Aquirre<\/strong> asked the Pool Committee to obtain bids for the bathroom remodel and make recommendations to the Board on preferred contractors.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">FINANCIAL DISCUSSION<\/p>\n<p style=\"padding-left: 40px;\">The Board reviewed financial readiness for the project and timing of CD maturities. Bryan Foley suggested the CDs were likely laddered to mature as needed. Kenny Venable confirmed the CDs would come due in January and reported available funds in the Money Market account. Members agreed project start would likely follow CD maturity in January 2025.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<p style=\"padding-left: 40px;\">The meeting was adjourned at 7:22 PM by Epi Aquirre.<\/p>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Secretary Addendum Header --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; margin-left: 10px; padding-left: 14px; margin-top: 10px; margin-bottom: 12px;\">\n<div style=\"display: flex;\">\n<h3 style=\"margin: 0; padding-left: 2px;\"><b>SECRETARY&#8217;S ADDENDUM<\/b><\/h3>\n<\/div>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0px; min-width: 110px; padding-left: 40px;\">Meeting Date:<\/p>\n<p style=\"margin: 0px; padding-left: 8px;\">October 16, 2024<\/p>\n<\/div>\n<div style=\"display: flex; padding-left: 40px;\">\n<p style=\"margin: 0px; min-width: 110px;\">Subject:<\/p>\n<p style=\"margin: 0px; padding-left: 8px;\">Quorum Clarification (Board Reconstitution) and Validation of August 18 Minutes<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0px; min-width: 110px; padding-left: 40px;\">Prepared by:<\/p>\n<p style=\"margin: 0px; padding-left: 8px;\">Rehj Hoeffner, Secretary\/Treasurer<\/p>\n<\/div>\n<div style=\"max-width: 700px; margin: 0 auto; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<p style=\"margin: 0; font-size: 12pt; font-weight: bold; color: #215e99;\">TABLE OF CONTENTS<\/p>\n<\/div>\n<ol style=\"margin-left: 65px; line-height: 1.4; color: #000;\">\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#purpose\">Purpose of the Addendum<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#quorum\">Quorum Clarification &amp; Legal Authority for Reconstitution<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#accusation\">Accusation Regarding August 18 Minutes &amp; Proof<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#findings\">Findings &amp; Verification Summary<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#legal\">Legal &amp; Bylaw References<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#conclusion\">Conclusion &amp; Certification<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#exhibits\">Exhibits Tab<\/a><\/li>\n<\/ol>\n<p><!-- SECTION 1 --><\/p>\n<p id=\"purpose\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">1. PURPOSE OF THE ADDENDUM<\/p>\n<p style=\"padding-left: 60px;\">This Addendum records and clarifies two issues resolved in connection with the October 16, 2024 Special Board Meeting:<br \/>\n(1) the legal basis and process for reconstituting the Board with fewer than a normal quorum, and<br \/>\n(2) the allegation that the August 18, 2024 minutes were altered after posting, which is disproven by contemporaneous evidence.<\/p>\n<p><!-- SECTION 2 --><\/p>\n<p id=\"quorum\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">2. QUORUM CLARIFICATION &amp; LEGAL AUTHORITY FOR RECONSTITUTION<\/p>\n<p style=\"padding-left: 60px;\">The October 16, 2024 meeting began with only two remaining legitimate directors, <b>Paul Combest<\/b> and <b>Priscilla Elliott<\/b>.<br \/>\nWhile this represented less than a standard quorum, the Whisperwood HOA Bylaws and Texas Business Organizations Code \u00a722.211<br \/>\npermit remaining directors to act for the limited purpose of filling vacancies \u201cthough less than a quorum.\u201d Once two new<br \/>\ndirectors were appointed \u2014 <b>Randal Hamilton<\/b> and <b>Rehj Hoeffner<\/b> \u2014 quorum was restored, enabling lawful officer elections<br \/>\nand subsequent business.<\/p>\n<p style=\"padding-left: 60px;\">A public memorandum explaining this process was posted on October 3, 2024, titled<br \/>\n\u201c<i>Further Explanation about What Happened During the September 4, 2024 Meeting and What is Happening Now and Why.<\/i>\u201d<br \/>\nThis memorandum is entered as <b>Exhibit C<\/b>.<\/p>\n<p><!-- SECTION 3 --><\/p>\n<p id=\"accusation\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">3. ACCUSATION REGARDING AUGUST 18 MINUTES &amp; PROOF<\/p>\n<p style=\"padding-left: 60px;\">Following the August 18, 2024 meeting, a member alleged that the Secretary changed dates within the minutes after posting.<br \/>\nTwo emails dated August 20, 2024 \u2014 one to the website administrator and one to the Secretary\/Treasurer \u2014 prove the original<br \/>\nminutes were transmitted, archived, and posted without alteration.<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li><b>Exhibit A:<\/b> Email to Website Administrator (10:05 PM, Aug 20, 2024) with the minutes attached for posting.<\/li>\n<li><b>Exhibit B:<\/b> Email to Secretary\/Treasurer (6:04 PM, Aug 20, 2024) containing the same minutes for the Association\u2019s records.<\/li>\n<\/ul>\n<p style=\"padding-left: 60px;\">Metadata and content comparison confirm the documents are identical to the posted version, disproving the allegation of alteration.<\/p>\n<p><!-- SECTION 4 --><\/p>\n<p id=\"findings\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">4. FINDINGS &amp; VERIFICATION SUMMARY<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li>The Board reconstitution process followed legal and bylaw requirements and restored quorum lawfully.<\/li>\n<li>The accusation of altered minutes is factually disproven through verified correspondence and timestamps.<\/li>\n<li>All attached exhibits meet recordkeeping standards under Texas Property Code \u00a7209.005 and Business Organizations Code \u00a722.352.<\/li>\n<\/ul>\n<p><!-- SECTION 5 --><\/p>\n<p id=\"legal\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">5. LEGAL &amp; BYLAW REFERENCES<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li><b>Texas Property Code \u00a7209.005<\/b> \u2013 Record retention and inspection rights.<\/li>\n<li><b>Texas Property Code \u00a7209.0051<\/b> \u2013 Meeting notice and agenda requirements.<\/li>\n<li><b>Texas Business Organizations Code \u00a722.211<\/b> \u2013 Filling vacancies \u201cthough less than a quorum.\u201d<\/li>\n<li><b>Texas Business Organizations Code \u00a722.352<\/b> \u2013 Duty to maintain accurate records.<\/li>\n<li><b>Whisperwood HOA Bylaws Article III \u00a73.5<\/b> \u2013 Authority to reconstitute the Board.<\/li>\n<li><b>Whisperwood HOA Bylaws Article V \u00a75.8<\/b> \u2013 Secretary\u2019s attestation and recordkeeping duties.<\/li>\n<\/ul>\n<p><!-- SECTION 6 --><\/p>\n<p id=\"conclusion\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">6. CONCLUSION &amp; CERTIFICATION<\/p>\n<p style=\"padding-left: 60px;\">The attached exhibits collectively verify that:<br \/>\n(1) the October 16, 2024 Board meeting was lawfully conducted to reconstitute the Board in accordance with Texas law and the Whisperwood HOA Bylaws, and<br \/>\n(2) the August 18, 2024 minutes were transmitted and posted without alteration.<\/p>\n<p style=\"padding-left: 60px;\"><b>Submitted and Attested by:<\/b><br \/>\n<b>Rehj Hoeffner<\/b><br \/>\nSecretary\/Treasurer<br \/>\nWhisperwood Homeowners Association<\/p>\n<p><!-- SECTION 7 --><\/p>\n<p id=\"exhibits\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">7. EXHIBITS TAB<\/p>\n<table style=\"width: 90%; margin-left: 60px; border-collapse: collapse; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.4;\">\n<thead>\n<tr style=\"background-color: #4f81bd; color: #fff;\">\n<th style=\"text-align: left; padding: 6px 10px;\">Exhibit<\/th>\n<th style=\"text-align: left; padding: 6px 10px;\">Description<\/th>\n<th style=\"text-align: left; padding: 6px 10px;\">File Name<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">A<\/td>\n<td style=\"padding: 6px 10px;\">Email to Website Administrator (Aug 20, 2024)<\/td>\n<td style=\"padding: 6px 10px;\">Email to Ian.pdf<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px;\">B<\/td>\n<td style=\"padding: 6px 10px;\">Email to Secretary\/Treasurer (Aug 20, 2024)<\/td>\n<td style=\"padding: 6px 10px;\">Email to Priscilla.pdf<\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">C<\/td>\n<td style=\"padding: 6px 10px;\">Further Explanation about What Happened During the September 4, 2024 Meeting&#8230;<\/td>\n<td style=\"padding: 6px 10px;\">In September 2021.docx<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div style=\"padding-left: 40px;\">\n<h3 id=\"exhibits\" style=\"margin-left: 65px; margin-top: 24px;\">7. Exhibits Tab<\/h3>\n<table style=\"width: 90%; margin-left: 85px; border-collapse: collapse; font-family: 'Segoe UI',sans-serif; font-size: 16px; line-height: 1.5;\">\n<thead>\n<tr style=\"background-color: #4f81bd; color: #fff;\">\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">Exhibit<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">Description<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">File Name<\/span><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">A<\/td>\n<td style=\"padding: 6px 10px;\">Email to Website Administrator (Aug 20, 2024)<\/td>\n<td style=\"padding: 6px 10px;\">Email to Ian.pdf<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px;\">B<\/td>\n<td style=\"padding: 6px 10px;\">Email to Secretary\/Treasurer (Aug 20, 2024)<\/td>\n<td style=\"padding: 6px 10px;\">Email to Priscilla.pdf<\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">C<\/td>\n<td style=\"padding: 6px 10px;\">Further Explanation about What Happened During the September 4, 2024 Meeting&#8230;<\/td>\n<td style=\"padding: 6px 10px;\">Reconstitution Explanation.pdf<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><!-- ================== WHISPERWOOD HOA \u2014 SECRETARY ADDENDUM ================== --><\/p>\n<style>\n\/* Namespace everything to avoid theme collisions *\/<br \/>#whoa-addendum * { box-sizing: border-box; }<br \/>#whoa-addendum {<br \/>  --whoa-blue: #4f81bd;<br \/>  --whoa-text: #000;<br \/>  --whoa-bg-alt: #f2f2f2;<br \/>  --whoa-border: #d9d9d9;<br \/>  --whoa-font: \"Segoe UI\", Arial, sans-serif;<br \/>  max-width: 1200px !important;<br \/>  margin: 0 auto !important;<br \/>  font-family: var(--whoa-font) !important;<br \/>  color: var(--whoa-text) !important;<br \/>  line-height: 1.6 !important;<br \/>  scroll-behavior: smooth;<br \/>  padding: 0 8px;<br \/>}<\/p>\n<p>\/* Title header with vertical blue bar *\/<br \/>#whoa-addendum .addendum-header {<br \/>  display: flex !important;<br \/>  align-items: flex-start !important;<br \/>  gap: 20px !important;<br \/>  margin: 0 0 28px 0 !important;<br \/>}<br \/>#whoa-addendum .addendum-bar {<br \/>  width: 8px !important;<br \/>  background: var(--whoa-blue) !important;<br \/>  border-radius: 4px !important;<br \/>  flex: 0 0 8px !important;<br \/>}<br \/>#whoa-addendum .addendum-titleblock h1 {<br \/>  margin: 0 !important;<br \/>  font-size: 22px !important;<br \/>  font-weight: 700 !important;<br \/>  line-height: 1.25 !important;<br \/>  color: var(--whoa-text) !important;<br \/>}<br \/>#whoa-addendum .addendum-titleblock p {<br \/>  margin: 4px 0 !important;<br \/>  font-size: 16px !important;<br \/>}<\/p>\n<p>\/* TOC *\/<br \/>#whoa-addendum .toc {<br \/>  border: 1px solid var(--whoa-border) !important;<br \/>  border-left: 6px solid var(--whoa-blue) !important;<br \/>  padding: 14px 16px !important;<br \/>  margin: 0 0 24px 0 !important;<br \/>  background: #fff !important;<br \/>}<br \/>#whoa-addendum .toc h2 {<br \/>  margin: 0 0 8px 0 !important;<br \/>  font-size: 18px !important;<br \/>  font-weight: 700 !important;<br \/>}<br \/>#whoa-addendum .toc ol {<br \/>  margin: 0 !important;<br \/>  padding-left: 18px !important;<br \/>}<br \/>#whoa-addendum .toc a {<br \/>  text-decoration: none !important;<br \/>  color: var(--whoa-blue) !important;<br \/>}<br \/>#whoa-addendum .toc a:hover,<br \/>#whoa-addendum .toc a:focus {<br \/>  text-decoration: underline !important;<br \/>}<\/p>\n<p>\/* Section headings with mini blue bar *\/<br \/>#whoa-addendum .addendum-section {<br \/>  margin: 0 0 28px 0 !important;<br \/>}<br \/>#whoa-addendum .addendum-section h2 {<br \/>  display: flex !important;<br \/>  align-items: center !important;<br \/>  gap: 12px !important;<br \/>  margin: 22px 0 10px 0 !important;<br \/>  font-size: 20px !important;<br \/>  font-weight: 700 !important;<br \/>  color: var(--whoa-text) !important;<br \/>  scroll-margin-top: 100px; \/* helpful if your theme has a sticky header *\/<br \/>}<br \/>#whoa-addendum .addendum-section h2::before {<br \/>  content: \"\" !important;<br \/>  width: 6px !important;<br \/>  height: 24px !important;<br \/>  background: var(--whoa-blue) !important;<br \/>  border-radius: 3px !important;<br \/>  display: inline-block !important;<br \/>}<\/p>\n<p>\/* Paragraphs & lists *\/<br \/>#whoa-addendum p { margin: 8px 0 !important; font-size: 16px !important; }<br \/>#whoa-addendum ul, #whoa-addendum ol { margin: 8px 0 8px 22px !important; }<\/p>\n<p>\/* Exhibits table *\/<br \/>#whoa-addendum .exhibits-table {<br \/>  width: 100% !important;<br \/>  border-collapse: collapse !important;<br \/>  margin-top: 10px !important;<br \/>  font-size: 16px !important;<br \/>}<br \/>#whoa-addendum .exhibits-table th {<br \/>  background: var(--whoa-blue) !important;<br \/>  color: #fff !important;<br \/>  text-align: left !important;<br \/>  padding: 10px 12px !important;<br \/>  font-weight: 700 !important;<br \/>}<br \/>#whoa-addendum .exhibits-table td {<br \/>  padding: 10px 12px !important;<br \/>  border-bottom: 1px solid var(--whoa-border) !important;<br \/>}<br \/>#whoa-addendum .exhibits-table tr:nth-child(even) {<br \/>  background: var(--whoa-bg-alt) !important;<br \/>}<\/p>\n<p>\/* Back to top link *\/<br \/>#whoa-addendum .back-top {<br \/>  margin-top: 8px !important;<br \/>  font-size: 14px !important;<br \/>}<br \/>#whoa-addendum .back-top a {<br \/>  color: var(--whoa-blue) !important;<br \/>  text-decoration: none !important;<br \/>}<br \/>#whoa-addendum .back-top a:hover { text-decoration: underline !important; }<\/p>\n<p>\/* Mobile *\/<br \/>@media (max-width: 640px) {<br \/>  #whoa-addendum .addendum-header { gap: 12px !important; }<br \/>  #whoa-addendum .addendum-bar { width: 6px !important; flex-basis: 6px !important; }<br \/>  #whoa-addendum .addendum-titleblock h1 { font-size: 20px !important; }<br \/>  #whoa-addendum .addendum-titleblock p { font-size: 15px !important; }<br \/>  #whoa-addendum .addendum-section h2 { font-size: 18px !important; }<br \/>  #whoa-addendum p, #whoa-addendum .exhibits-table td, #whoa-addendum .exhibits-table th { font-size: 15px !important; }<br \/>}<br \/><\/style>\n<div id=\"whoa-addendum\"><!-- Anchor for TOC return --><\/p>\n<div id=\"top\"><\/div>\n<p><!-- Header --><\/p>\n<div class=\"addendum-header\">\n<div class=\"addendum-bar\"><\/div>\n<div class=\"addendum-titleblock\">\n<h1>SECRETARY ADDENDUM<\/h1>\n<p><strong>Date:<\/strong> October 16, 2024<\/p>\n<p><strong>Subject:<\/strong> Quorum Clarification (Board Reconstitution) and Validation of August 18 Minutes<\/p>\n<p><strong>Prepared by:<\/strong> Rehj Hoeffner, Secretary\/Treasurer<\/p>\n<\/div>\n<\/div>\n<p><!-- Table of Contents --><\/p>\n<div class=\"toc\">\n<h2>Table of Contents<\/h2>\n<ol>\n<li><a href=\"#purpose\">Purpose of the Addendum<\/a><\/li>\n<li><a href=\"#quorum\">Quorum Clarification &amp; Legal Authority for Reconstitution<\/a><\/li>\n<li><a href=\"#accusation\">Accusation Regarding August 18 Minutes &amp; Proof<\/a><\/li>\n<li><a href=\"#findings\">Findings &amp; Verification Summary<\/a><\/li>\n<li><a href=\"#legal\">Legal &amp; Bylaw References<\/a><\/li>\n<li><a href=\"#conclusion\">Conclusion &amp; Certification<\/a><\/li>\n<li><a href=\"#exhibits\">Exhibits Tab<\/a><\/li>\n<\/ol>\n<\/div>\n<p><!-- 1. Purpose --><\/p>\n<div id=\"purpose\" class=\"addendum-section\">\n<h2>1. Purpose of the Addendum<\/h2>\n<p>This Addendum records and clarifies two issues resolved in connection with the October 16, 2024 Special Board Meeting: (a) the legal basis and process for reconstituting the Board with fewer than a normal quorum, and (b) the allegation that the August 18, 2024 minutes were altered after posting, which is disproven by contemporaneous evidence.<\/p>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 2. Quorum --><\/p>\n<div id=\"quorum\" class=\"addendum-section\">\n<h2>2. Quorum Clarification &amp; Legal Authority for Reconstitution<\/h2>\n<p>The meeting began with two remaining legitimate directors (Paul Combest and Priscilla Elliott), fewer than a regular quorum. Under the Whisperwood HOA Bylaws (Article III, \u00a73.5) and Texas Business Organizations Code \u00a722.211, remaining directors may fill vacancies \u201cthough less than a quorum\u201d for the limited purpose of restoring the board to full strength. Upon appointing two additional directors (Randal Hamilton and Rehj Hoeffner), quorum was restored, enabling lawful officer elections and subsequent business.<\/p>\n<p>A public memorandum explaining this process was posted on October 3, 2024 (\u201cFurther Explanation about What Happened During the September 4, 2024 Meeting and What is Happening Now and Why\u201d). This memorandum is entered as Exhibit C.<\/p>\n<p><em>Referenced Exhibit:<\/em> Exhibit C \u2013 Quorum &amp; reconstitution explanation memo (posted 10\/03\/2024).<\/p>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 3. Accusation --><\/p>\n<div id=\"accusation\" class=\"addendum-section\">\n<h2>3. Accusation Regarding August 18 Minutes &amp; Proof<\/h2>\n<p>Following the August 18, 2024 meeting, a member alleged the Secretary changed dates in the minutes after posting. Two emails dated August 20, 2024\u2014one to the website administrator and one to the Secretary\/Treasurer\u2014prove the original minutes were transmitted, archived, and posted without alteration.<\/p>\n<ul>\n<li><strong>Exhibit A:<\/strong> Email to Website Administrator (10:05 PM, Aug 20, 2024) with the minutes attached for posting.<\/li>\n<li><strong>Exhibit B:<\/strong> Email to Secretary\/Treasurer (6:04 PM, Aug 20, 2024) containing the same minutes for the Association\u2019s records.<\/li>\n<\/ul>\n<p>Metadata and content match confirm the documents are identical to the posted version, disproving the allegation of alteration.<\/p>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 4. Findings --><\/p>\n<div id=\"findings\" class=\"addendum-section\">\n<h2>4. Findings &amp; Verification Summary<\/h2>\n<ul>\n<li>Board reconstitution was valid under Bylaws Art. III \u00a73.5 and TBCA \u00a722.211, restoring quorum lawfully.<\/li>\n<li>The accusation of altered minutes is refuted by contemporaneous email evidence and matching files.<\/li>\n<li>All exhibits meet recordkeeping standards under Texas Property Code \u00a7209.005 and Texas BOC \u00a722.352.<\/li>\n<\/ul>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 5. Legal --><\/p>\n<div id=\"legal\" class=\"addendum-section\">\n<h2>5. Legal &amp; Bylaw References<\/h2>\n<ul>\n<li>Texas Property Code \u00a7209.005 \u2014 Records: retention &amp; inspection.<\/li>\n<li>Texas Property Code \u00a7209.0051 \u2014 Board meeting notice &amp; agenda.<\/li>\n<li>Texas Business Organizations Code \u00a722.211 \u2014 Filling vacancies \u201cthough less than a quorum.\u201d<\/li>\n<li>Texas Business Organizations Code \u00a722.352 \u2014 Duty to maintain accurate records.<\/li>\n<li>Whisperwood HOA Bylaws, Article III \u00a73.5 \u2014 Authority to reconstitute the Board.<\/li>\n<li>Whisperwood HOA Bylaws, Article V \u00a75.8 \u2014 Secretary\u2019s attestation &amp; recordkeeping duties.<\/li>\n<\/ul>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 6. Conclusion --><\/p>\n<div id=\"conclusion\" class=\"addendum-section\">\n<h2>6. Conclusion &amp; Certification<\/h2>\n<p>The exhibits and narrative herein establish (a) lawful restoration of quorum via reduced-quorum appointments, and (b) authenticity of the August 18, 2024 minutes as posted. This Addendum is entered into the permanent record for transparency and compliance.<\/p>\n<p><strong>Submitted and Attested by:<\/strong><br \/>\n<strong>Rehj Hoeffner<\/strong><br \/>\nSecretary\/Treasurer<br \/>\nWhisperwood Homeowners Association<\/p>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 7. Exhibits --><\/p>\n<div id=\"exhibits\" class=\"addendum-section\">\n<h2>7. Exhibits Tab<\/h2>\n<table class=\"exhibits-table\">\n<thead>\n<tr>\n<th>Exhibit<\/th>\n<th>Description<\/th>\n<th>File Name<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>A<\/td>\n<td>Email to Website Administrator (Aug 20, 2024)<\/td>\n<td>Email to Ian.pdf<\/td>\n<\/tr>\n<tr>\n<td>B<\/td>\n<td>Email to Secretary\/Treasurer (Aug 20, 2024)<\/td>\n<td>Email to Priscilla.pdf<\/td>\n<\/tr>\n<tr>\n<td>C<\/td>\n<td>Further Explanation memo (posted Oct 3, 2024)<\/td>\n<td>In September 2021.docx<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<\/div>\n<p><!-- ================== \/WHISPERWOOD HOA \u2014 SECRETARY ADDENDUM ================== --><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;#SEPTEMBER&#8221;][vc_column]<div id=\"tab-6a15ed9d9b7f1\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>SEPTEMBER 4, 2024<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n@media only screen and (max-width:640px){<br \/>  #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>    display:block !important;<br \/>    width:100% !important;<br \/>    box-sizing:border-box;<br \/>  }<br \/>  #minutes-kp thead{display:none!important;}<br \/>  #minutes-kp td{padding:10px 12px!important;}<br \/>  #minutes-kp td::before{<br \/>    content:attr(data-label);<br \/>    display:block;<br \/>    font-weight:700;<br \/>    color:#4f81bd;<br \/>    margin-bottom:6px;<br \/>  }<br \/>}<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI',Tahoma,Arial,sans-serif; font-size: 14px!important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/> <\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Motions \/ Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" data-label=\"Meeting Info\"><b>Board &amp; Pool Committee Meeting<\/b><br \/>\n<strong>Date:<\/strong> September 4 2024<br \/>\n<strong>Location:<\/strong> Whisperwood Swimming Pool<br \/>\n<strong>Time:<\/strong> 6:40 PM \u2013 7:45 PM<br \/>\n<strong>Quorum:<\/strong> Present<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Notice\/Agenda:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/09.04.24_Agenda.pdf\" target=\"_blank\" rel=\"noopener\">View Agenda (PDF)<\/a><br \/>\n<strong>Minutes PDF:<\/strong><br \/>\n<a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/09.04.24_Minutes.pdf\" target=\"_blank\" rel=\"noopener\">Download Minutes<\/a><\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Recorded and Submitted By:<\/strong><br \/>\n<strong>Rehj Hoeffner<\/strong>, Secretary-Treasurer<\/p>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<p><strong>Approved and Attested By:<\/strong><br \/>\n<strong>Rehj Hoeffner<\/strong>, Secretary-Treasurer | October 18 2024<\/p>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li><strong>Reviewed bids<\/strong> for pool renovation \u2013 Bryan Foley presented a $107,000 bid (+ $27,000 for cool coat); Santiago Ramirez awaiting response to bid request.<\/li>\n<li><strong>Discussed itemization of costs<\/strong> and clarified terms for pool deck vs. patio areas.<\/li>\n<li><strong>Considered oak tree impact<\/strong> and alternative materials (pavers or synthetic wood) to allow growth.<\/li>\n<li><strong>Agreed<\/strong> to move bidding process to October for potential cost savings and to develop scope-of-work approach for comparable bids.<\/li>\n<li><strong>Discussed pool waiver issue:<\/strong> Mike Murphy raised concerns about business losses from unsanctioned waiver; Rehj Hoeffner stated bylaws prohibit restricting access to common areas for dues-paid members; Jack Stoffregen and Rehj debated authority to alter hours vs. liability transfer.<\/li>\n<li><strong>Reviewed resurfacing samples<\/strong> for pool deck and patio; coping pulling away to be addressed in future bids (Bryan Foley and Santiago Ramirez to include).<\/li>\n<li><strong>Election concerns raised<\/strong> by Santiago Ramirez regarding missed May elections; Rehj suggested January election if quorum met; Bryan Foley, Katherine Holbrook, Paul Combest discussed alternatives and historical participation.<\/li>\n<li><strong>Found historic ballots<\/strong> (over 20 years old) in groundskeeper shed (Santiago Ramirez).<\/li>\n<li><strong>Agreed<\/strong> to collect names of interested residents for future board vacancies (Karen Moorhead suggested; no opposition).<\/li>\n<li><strong>Discussed facility enhancements:<\/strong> adding changing table in bathrooms, installing water cooler, improving showers in pool house.<\/li>\n<li><strong>Adjourned<\/strong> at 7:45 PM.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- HEADER --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Board &amp; Pool Committee Meeting Minutes<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">September 4, 2024<\/p>\n<\/div>\n<p><!-- DOWNLOAD BOX --><\/p>\n<div style=\"background: #f8f9fc; border: 1px solid #dbe3ef; border-radius: 8px; padding: 12px; margin-bottom: 20px; display: inline-block;\">\n<p style=\"margin: 0; font-size: 10px;\"><strong>These minutes have been stylized for the website.<\/strong><br \/>\n<a style=\"color: #215e99; font-weight: bold; text-decoration: none;\" href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/09\/09.04.24_Minutes.pdf\">Click here to download the PDF<\/a>.<\/p>\n<\/div>\n<p><!-- LOCATION \/ TIME --><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99;\">WHOA Swimming Pool<\/span><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Time: <span style=\"color: #215e99;\">6:40 PM \u2013 7:45 PM<\/span><\/p>\n<p><!-- MAIN BODY --><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI',Arial,sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\">\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDEES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Epi Aguire<\/strong> \u2013 President<br \/>\n<strong>Priscilla Elliott<\/strong> \u2013 Secretary\/Treasurer<br \/>\n<strong>Paul Combest<\/strong> \u2013 Member at Large<br \/>\n<strong>Bryan Foley<\/strong> \u2013 Member at Large<br \/>\n<strong>Rehj Hoeffner<\/strong> \u2013 Member at Large<br \/>\n<strong>Tim Collins<\/strong> \u2022 <strong>Karen Moorhead<\/strong> \u2022 <strong>Jack Stoffregen<\/strong> \u2022 <strong>Mike Murphy<\/strong> \u2022 <strong>Pam Sweeten<\/strong> \u2022 <strong>Santiago Ramirez<\/strong> \u2022 <strong>Katherine Holbrook<\/strong> \u2022 <strong>Trinidad Tolar<\/strong> \u2022 <strong>Steve Hoeffner<\/strong> \u2022 <strong>Marni Katz<\/strong> \u2022 <strong>Marnee Bolen<\/strong> \u2022 <strong>Paula Randolph<\/strong><\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">CALL TO ORDER<\/p>\n<p style=\"padding-left: 40px;\">The meeting was called to order at 6:40 PM by President Epi Aguire at the Whisperwood Pool facility.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL RENOVATIONS DISCUSSION<\/p>\n<p style=\"padding-left: 40px;\"><strong>Bids:<\/strong> Bryan Foley presented a bid for $107,000, excluding $27,000 for the cool-coat on the pool deck. Santiago Ramirez was awaiting a response to his bid request.<\/p>\n<p><strong>Itemization of Costs:<\/strong> Tim Collins asked how bids would be presented and whether they would be broken down by component.<\/p>\n<p><strong>Clarifications:<\/strong> Leslie clarified terms for clarity:<\/p>\n<ul style=\"padding-left: 60px; margin-top: 2pt;\">\n<li><strong>Pool deck:<\/strong> area immediately surrounding the pool.<\/li>\n<li><strong>Patio:<\/strong> space between pool deck and pool house.<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">Bryan, Tim, and Paul Combest discussed concerns regarding the oak tree in the northeast corner and the overall bidding approach. The Board favored developing a detailed scope of work to allow comparable bids and cover all renovation elements. It was also suggested to move bidding to October for potential cost advantages. For the oak tree area, alternatives such as pavers or synthetic decking were discussed to accommodate root growth.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL WAIVER ISSUE<\/p>\n<p style=\"padding-left: 40px;\"><strong>Business Loss Claims:<\/strong> Mike Murphy raised concerns about alleged business losses due to the unsanctioned pool waiver. Rehj Hoeffner noted that bylaws may prohibit restricting access to common areas for members who have paid dues. Jack Stoffregen disagreed, arguing the Board could limit hours or charge fees. Rehj countered that the waiver shifted liability and maintenance to landlords without the required bylaw amendment.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">POOL RESURFACING<\/p>\n<p style=\"padding-left: 40px;\">Bryan Foley presented samples for pool, deck, and patio resurfacing. Discussion shifted to coping, which was pulling away from the pool\u2019s edge. Both Bryan and Santiago confirmed their bids would address this issue.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ELECTION CONCERNS<\/p>\n<p style=\"padding-left: 40px;\">Santiago Ramirez raised concerns that elections were not held in May as expected. Rehj Hoeffner suggested they could occur in January if a quorum is met. Bryan Foley disagreed, suggesting elections could proceed without a quorum (though potentially invalid). Katherine Holbrook supported holding elections regardless, stating it was \u201cthe right thing to do.\u201d Paul Combest noted difficulty in filling Board positions historically. Santiago discovered old mail-in ballots from two decades ago in the groundskeeper shed. Karen Moorhead recommended maintaining a file of interested volunteers for future openings. No opposition was voiced.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADDITIONAL POOL FACILITY ENHANCEMENTS<\/p>\n<p style=\"padding-left: 40px;\">Attendees broke into small groups to discuss possible facility improvements, including:<\/p>\n<ul style=\"padding-left: 60px;\">\n<li>Adding a changing table in the bathrooms.<\/li>\n<li>Installing a water cooler.<\/li>\n<li>Improving the showers.<\/li>\n<\/ul>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<p style=\"padding-left: 40px;\">The meeting adjourned at 7:45 PM.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"display: inline-block; border-left: 3px solid #4f81bd; border-radius: 12px; margin: 10px 0 8px 80px; background: #fbfdff; box-shadow: inset 0 0 4px #edf3fa; padding: 6px 20px 6px 14px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Rehj Hoeffner moved to approve the minutes as amended October 18, 2024.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Priscilla Elliott<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">CERTIFICATION<\/p>\n<p style=\"padding-left: 40px;\">Prepared and submitted by <strong>Rehj Hoeffner, Secretary-Treasurer<\/strong><br \/>\nApproved and attested by <strong>Rehj Hoeffner, Secretary-Treasurer <\/strong> on October 18, 2024.<\/p>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><!-- Secretary Addendum Header --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; margin-left: 10px; padding-left: 14px; margin-top: 10px; margin-bottom: 12px;\">\n<div style=\"display: flex;\">\n<h3 style=\"margin: 0; padding-left: 2px;\"><b>SECRETARY&#8217;S ADDENDUM<\/b><\/h3>\n<\/div>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0px; min-width: 110px; padding-left: 40px;\">Meeting Date:<\/p>\n<p style=\"margin: 0px; padding-left: 8px;\">October 16, 2024<\/p>\n<\/div>\n<div style=\"display: flex; padding-left: 40px;\">\n<p style=\"margin: 0px; min-width: 110px;\">Subject:<\/p>\n<p style=\"margin: 0px; padding-left: 8px;\">Quorum Clarification (Board Reconstitution) and Validation of August 18 Minutes<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0px; min-width: 110px; padding-left: 40px;\">Prepared by:<\/p>\n<p style=\"margin: 0px; padding-left: 8px;\">Rehj Hoeffner, Secretary\/Treasurer<\/p>\n<\/div>\n<div style=\"max-width: 700px; margin: 0 auto; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.3; color: #222;\">\n<p style=\"margin: 0; font-size: 12pt; font-weight: bold; color: #215e99;\">TABLE OF CONTENTS<\/p>\n<\/div>\n<ol style=\"margin-left: 65px; line-height: 1.4; color: #000;\">\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#purpose\">Purpose of the Addendum<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#quorum\">Quorum Clarification &amp; Legal Authority for Reconstitution<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#accusation\">Accusation Regarding August 18 Minutes &amp; Proof<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#findings\">Findings &amp; Verification Summary<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#legal\">Legal &amp; Bylaw References<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#conclusion\">Conclusion &amp; Certification<\/a><\/li>\n<li><a style=\"color: #215e99; text-decoration: none;\" href=\"#exhibits\">Exhibits Tab<\/a><\/li>\n<\/ol>\n<p><!-- SECTION 1 --><\/p>\n<p id=\"purpose\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">1. PURPOSE OF THE ADDENDUM<\/p>\n<p style=\"padding-left: 60px;\">This Addendum records and clarifies two issues resolved in connection with the October 16, 2024 Special Board Meeting:<br \/>\n(1) the legal basis and process for reconstituting the Board with fewer than a normal quorum, and<br \/>\n(2) the allegation that the August 18, 2024 minutes were altered after posting, which is disproven by contemporaneous evidence.<\/p>\n<p><!-- SECTION 2 --><\/p>\n<p id=\"quorum\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">2. QUORUM CLARIFICATION &amp; LEGAL AUTHORITY FOR RECONSTITUTION<\/p>\n<p style=\"padding-left: 60px;\">The October 16, 2024 meeting began with only two remaining legitimate directors, <b>Paul Combest<\/b> and <b>Priscilla Elliott<\/b>.<br \/>\nWhile this represented less than a standard quorum, the Whisperwood HOA Bylaws and Texas Business Organizations Code \u00a722.211<br \/>\npermit remaining directors to act for the limited purpose of filling vacancies \u201cthough less than a quorum.\u201d Once two new<br \/>\ndirectors were appointed \u2014 <b>Randal Hamilton<\/b> and <b>Rehj Hoeffner<\/b> \u2014 quorum was restored, enabling lawful officer elections<br \/>\nand subsequent business.<\/p>\n<p style=\"padding-left: 60px;\">A public memorandum explaining this process was posted on October 3, 2024, titled<br \/>\n\u201c<i>Further Explanation about What Happened During the September 4, 2024 Meeting and What is Happening Now and Why.<\/i>\u201d<br \/>\nThis memorandum is entered as <b>Exhibit C<\/b>.<\/p>\n<p><!-- SECTION 3 --><\/p>\n<p id=\"accusation\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">3. ACCUSATION REGARDING AUGUST 18 MINUTES &amp; PROOF<\/p>\n<p style=\"padding-left: 60px;\">Following the August 18, 2024 meeting, a member alleged that the Secretary changed dates within the minutes after posting.<br \/>\nTwo emails dated August 20, 2024 \u2014 one to the website administrator and one to the Secretary\/Treasurer \u2014 prove the original<br \/>\nminutes were transmitted, archived, and posted without alteration.<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li><b>Exhibit A:<\/b> Email to Website Administrator (10:05 PM, Aug 20, 2024) with the minutes attached for posting.<\/li>\n<li><b>Exhibit B:<\/b> Email to Secretary\/Treasurer (6:04 PM, Aug 20, 2024) containing the same minutes for the Association\u2019s records.<\/li>\n<\/ul>\n<p style=\"padding-left: 60px;\">Metadata and content comparison confirm the documents are identical to the posted version, disproving the allegation of alteration.<\/p>\n<p><!-- SECTION 4 --><\/p>\n<p id=\"findings\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">4. FINDINGS &amp; VERIFICATION SUMMARY<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li>The Board reconstitution process followed legal and bylaw requirements and restored quorum lawfully.<\/li>\n<li>The accusation of altered minutes is factually disproven through verified correspondence and timestamps.<\/li>\n<li>All attached exhibits meet recordkeeping standards under Texas Property Code \u00a7209.005 and Business Organizations Code \u00a722.352.<\/li>\n<\/ul>\n<p><!-- SECTION 5 --><\/p>\n<p id=\"legal\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">5. LEGAL &amp; BYLAW REFERENCES<\/p>\n<ul style=\"padding-left: 80px; line-height: 1.4;\">\n<li><b>Texas Property Code \u00a7209.005<\/b> \u2013 Record retention and inspection rights.<\/li>\n<li><b>Texas Property Code \u00a7209.0051<\/b> \u2013 Meeting notice and agenda requirements.<\/li>\n<li><b>Texas Business Organizations Code \u00a722.211<\/b> \u2013 Filling vacancies \u201cthough less than a quorum.\u201d<\/li>\n<li><b>Texas Business Organizations Code \u00a722.352<\/b> \u2013 Duty to maintain accurate records.<\/li>\n<li><b>Whisperwood HOA Bylaws Article III \u00a73.5<\/b> \u2013 Authority to reconstitute the Board.<\/li>\n<li><b>Whisperwood HOA Bylaws Article V \u00a75.8<\/b> \u2013 Secretary\u2019s attestation and recordkeeping duties.<\/li>\n<\/ul>\n<p><!-- SECTION 6 --><\/p>\n<p id=\"conclusion\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">6. CONCLUSION &amp; CERTIFICATION<\/p>\n<p style=\"padding-left: 60px;\">The attached exhibits collectively verify that:<br \/>\n(1) the October 16, 2024 Board meeting was lawfully conducted to reconstitute the Board in accordance with Texas law and the Whisperwood HOA Bylaws, and<br \/>\n(2) the August 18, 2024 minutes were transmitted and posted without alteration.<\/p>\n<p style=\"padding-left: 60px;\"><b>Submitted and Attested by:<\/b><br \/>\n<b>Rehj Hoeffner<\/b><br \/>\nSecretary\/Treasurer<br \/>\nWhisperwood Homeowners Association<\/p>\n<p><!-- SECTION 7 --><\/p>\n<p id=\"exhibits\" style=\"margin: 10pt 0 4pt 40px; font-size: 12pt; font-weight: bold; color: #215e99;\">7. EXHIBITS TAB<\/p>\n<table style=\"width: 90%; margin-left: 60px; border-collapse: collapse; font-family: Segoe UI, Arial, sans-serif; font-size: 10pt; line-height: 1.4;\">\n<thead>\n<tr style=\"background-color: #4f81bd; color: #fff;\">\n<th style=\"text-align: left; padding: 6px 10px;\">Exhibit<\/th>\n<th style=\"text-align: left; padding: 6px 10px;\">Description<\/th>\n<th style=\"text-align: left; padding: 6px 10px;\">File Name<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">A<\/td>\n<td style=\"padding: 6px 10px;\">Email to Website Administrator (Aug 20, 2024)<\/td>\n<td style=\"padding: 6px 10px;\">Email to Ian.pdf<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px;\">B<\/td>\n<td style=\"padding: 6px 10px;\">Email to Secretary\/Treasurer (Aug 20, 2024)<\/td>\n<td style=\"padding: 6px 10px;\">Email to Priscilla.pdf<\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">C<\/td>\n<td style=\"padding: 6px 10px;\">Further Explanation about What Happened During the September 4, 2024 Meeting&#8230;<\/td>\n<td style=\"padding: 6px 10px;\">In September 2021.docx<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div style=\"padding-left: 40px;\">\n<h3 id=\"exhibits\" style=\"margin-left: 65px; margin-top: 24px;\">7. Exhibits Tab<\/h3>\n<table style=\"width: 90%; margin-left: 85px; border-collapse: collapse; font-family: 'Segoe UI',sans-serif; font-size: 16px; line-height: 1.5;\">\n<thead>\n<tr style=\"background-color: #4f81bd; color: #fff;\">\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">Exhibit<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">Description<\/span><\/th>\n<th style=\"text-align: left; padding: 6px 10px;\"><span style=\"color: #ffffff;\">File Name<\/span><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">A<\/td>\n<td style=\"padding: 6px 10px;\">Email to Website Administrator (Aug 20, 2024)<\/td>\n<td style=\"padding: 6px 10px;\">Email to Ian.pdf<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 10px;\">B<\/td>\n<td style=\"padding: 6px 10px;\">Email to Secretary\/Treasurer (Aug 20, 2024)<\/td>\n<td style=\"padding: 6px 10px;\">Email to Priscilla.pdf<\/td>\n<\/tr>\n<tr style=\"background-color: #f8f8f8;\">\n<td style=\"padding: 6px 10px;\">C<\/td>\n<td style=\"padding: 6px 10px;\">Further Explanation about What Happened During the September 4, 2024 Meeting&#8230;<\/td>\n<td style=\"padding: 6px 10px;\">Reconstitution Explanation.pdf<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><!-- ================== WHISPERWOOD HOA \u2014 SECRETARY ADDENDUM ================== --><\/p>\n<style>\n\/* Namespace everything to avoid theme collisions *\/<br \/>#whoa-addendum * { box-sizing: border-box; }<br \/>#whoa-addendum {<br \/>  --whoa-blue: #4f81bd;<br \/>  --whoa-text: #000;<br \/>  --whoa-bg-alt: #f2f2f2;<br \/>  --whoa-border: #d9d9d9;<br \/>  --whoa-font: \"Segoe UI\", Arial, sans-serif;<br \/>  max-width: 1200px !important;<br \/>  margin: 0 auto !important;<br \/>  font-family: var(--whoa-font) !important;<br \/>  color: var(--whoa-text) !important;<br \/>  line-height: 1.6 !important;<br \/>  scroll-behavior: smooth;<br \/>  padding: 0 8px;<br \/>}<\/p>\n<p>\/* Title header with vertical blue bar *\/<br \/>#whoa-addendum .addendum-header {<br \/>  display: flex !important;<br \/>  align-items: flex-start !important;<br \/>  gap: 20px !important;<br \/>  margin: 0 0 28px 0 !important;<br \/>}<br \/>#whoa-addendum .addendum-bar {<br \/>  width: 8px !important;<br \/>  background: var(--whoa-blue) !important;<br \/>  border-radius: 4px !important;<br \/>  flex: 0 0 8px !important;<br \/>}<br \/>#whoa-addendum .addendum-titleblock h1 {<br \/>  margin: 0 !important;<br \/>  font-size: 22px !important;<br \/>  font-weight: 700 !important;<br \/>  line-height: 1.25 !important;<br \/>  color: var(--whoa-text) !important;<br \/>}<br \/>#whoa-addendum .addendum-titleblock p {<br \/>  margin: 4px 0 !important;<br \/>  font-size: 16px !important;<br \/>}<\/p>\n<p>\/* TOC *\/<br \/>#whoa-addendum .toc {<br \/>  border: 1px solid var(--whoa-border) !important;<br \/>  border-left: 6px solid var(--whoa-blue) !important;<br \/>  padding: 14px 16px !important;<br \/>  margin: 0 0 24px 0 !important;<br \/>  background: #fff !important;<br \/>}<br \/>#whoa-addendum .toc h2 {<br \/>  margin: 0 0 8px 0 !important;<br \/>  font-size: 18px !important;<br \/>  font-weight: 700 !important;<br \/>}<br \/>#whoa-addendum .toc ol {<br \/>  margin: 0 !important;<br \/>  padding-left: 18px !important;<br \/>}<br \/>#whoa-addendum .toc a {<br \/>  text-decoration: none !important;<br \/>  color: var(--whoa-blue) !important;<br \/>}<br \/>#whoa-addendum .toc a:hover,<br \/>#whoa-addendum .toc a:focus {<br \/>  text-decoration: underline !important;<br \/>}<\/p>\n<p>\/* Section headings with mini blue bar *\/<br \/>#whoa-addendum .addendum-section {<br \/>  margin: 0 0 28px 0 !important;<br \/>}<br \/>#whoa-addendum .addendum-section h2 {<br \/>  display: flex !important;<br \/>  align-items: center !important;<br \/>  gap: 12px !important;<br \/>  margin: 22px 0 10px 0 !important;<br \/>  font-size: 20px !important;<br \/>  font-weight: 700 !important;<br \/>  color: var(--whoa-text) !important;<br \/>  scroll-margin-top: 100px; \/* helpful if your theme has a sticky header *\/<br \/>}<br \/>#whoa-addendum .addendum-section h2::before {<br \/>  content: \"\" !important;<br \/>  width: 6px !important;<br \/>  height: 24px !important;<br \/>  background: var(--whoa-blue) !important;<br \/>  border-radius: 3px !important;<br \/>  display: inline-block !important;<br \/>}<\/p>\n<p>\/* Paragraphs & lists *\/<br \/>#whoa-addendum p { margin: 8px 0 !important; font-size: 16px !important; }<br \/>#whoa-addendum ul, #whoa-addendum ol { margin: 8px 0 8px 22px !important; }<\/p>\n<p>\/* Exhibits table *\/<br \/>#whoa-addendum .exhibits-table {<br \/>  width: 100% !important;<br \/>  border-collapse: collapse !important;<br \/>  margin-top: 10px !important;<br \/>  font-size: 16px !important;<br \/>}<br \/>#whoa-addendum .exhibits-table th {<br \/>  background: var(--whoa-blue) !important;<br \/>  color: #fff !important;<br \/>  text-align: left !important;<br \/>  padding: 10px 12px !important;<br \/>  font-weight: 700 !important;<br \/>}<br \/>#whoa-addendum .exhibits-table td {<br \/>  padding: 10px 12px !important;<br \/>  border-bottom: 1px solid var(--whoa-border) !important;<br \/>}<br \/>#whoa-addendum .exhibits-table tr:nth-child(even) {<br \/>  background: var(--whoa-bg-alt) !important;<br \/>}<\/p>\n<p>\/* Back to top link *\/<br \/>#whoa-addendum .back-top {<br \/>  margin-top: 8px !important;<br \/>  font-size: 14px !important;<br \/>}<br \/>#whoa-addendum .back-top a {<br \/>  color: var(--whoa-blue) !important;<br \/>  text-decoration: none !important;<br \/>}<br \/>#whoa-addendum .back-top a:hover { text-decoration: underline !important; }<\/p>\n<p>\/* Mobile *\/<br \/>@media (max-width: 640px) {<br \/>  #whoa-addendum .addendum-header { gap: 12px !important; }<br \/>  #whoa-addendum .addendum-bar { width: 6px !important; flex-basis: 6px !important; }<br \/>  #whoa-addendum .addendum-titleblock h1 { font-size: 20px !important; }<br \/>  #whoa-addendum .addendum-titleblock p { font-size: 15px !important; }<br \/>  #whoa-addendum .addendum-section h2 { font-size: 18px !important; }<br \/>  #whoa-addendum p, #whoa-addendum .exhibits-table td, #whoa-addendum .exhibits-table th { font-size: 15px !important; }<br \/>}<br \/><\/style>\n<div id=\"whoa-addendum\"><!-- Anchor for TOC return --><\/p>\n<div id=\"top\"><\/div>\n<p><!-- Header --><\/p>\n<div class=\"addendum-header\">\n<div class=\"addendum-bar\"><\/div>\n<div class=\"addendum-titleblock\">\n<h1>SECRETARY ADDENDUM<\/h1>\n<p><strong>Date:<\/strong> October 16, 2024<\/p>\n<p><strong>Subject:<\/strong> Quorum Clarification (Board Reconstitution) and Validation of August 18 Minutes<\/p>\n<p><strong>Prepared by:<\/strong> Rehj Hoeffner, Secretary\/Treasurer<\/p>\n<\/div>\n<\/div>\n<p><!-- Table of Contents --><\/p>\n<div class=\"toc\">\n<h2>Table of Contents<\/h2>\n<ol>\n<li><a href=\"#purpose\">Purpose of the Addendum<\/a><\/li>\n<li><a href=\"#quorum\">Quorum Clarification &amp; Legal Authority for Reconstitution<\/a><\/li>\n<li><a href=\"#accusation\">Accusation Regarding August 18 Minutes &amp; Proof<\/a><\/li>\n<li><a href=\"#findings\">Findings &amp; Verification Summary<\/a><\/li>\n<li><a href=\"#legal\">Legal &amp; Bylaw References<\/a><\/li>\n<li><a href=\"#conclusion\">Conclusion &amp; Certification<\/a><\/li>\n<li><a href=\"#exhibits\">Exhibits Tab<\/a><\/li>\n<\/ol>\n<\/div>\n<p><!-- 1. Purpose --><\/p>\n<div id=\"purpose\" class=\"addendum-section\">\n<h2>1. Purpose of the Addendum<\/h2>\n<p>This Addendum records and clarifies two issues resolved in connection with the October 16, 2024 Special Board Meeting: (a) the legal basis and process for reconstituting the Board with fewer than a normal quorum, and (b) the allegation that the August 18, 2024 minutes were altered after posting, which is disproven by contemporaneous evidence.<\/p>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 2. Quorum --><\/p>\n<div id=\"quorum\" class=\"addendum-section\">\n<h2>2. Quorum Clarification &amp; Legal Authority for Reconstitution<\/h2>\n<p>The meeting began with two remaining legitimate directors (Paul Combest and Priscilla Elliott), fewer than a regular quorum. Under the Whisperwood HOA Bylaws (Article III, \u00a73.5) and Texas Business Organizations Code \u00a722.211, remaining directors may fill vacancies \u201cthough less than a quorum\u201d for the limited purpose of restoring the board to full strength. Upon appointing two additional directors (Randal Hamilton and Rehj Hoeffner), quorum was restored, enabling lawful officer elections and subsequent business.<\/p>\n<p>A public memorandum explaining this process was posted on October 3, 2024 (\u201cFurther Explanation about What Happened During the September 4, 2024 Meeting and What is Happening Now and Why\u201d). This memorandum is entered as Exhibit C.<\/p>\n<p><em>Referenced Exhibit:<\/em> Exhibit C \u2013 Quorum &amp; reconstitution explanation memo (posted 10\/03\/2024).<\/p>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 3. Accusation --><\/p>\n<div id=\"accusation\" class=\"addendum-section\">\n<h2>3. Accusation Regarding August 18 Minutes &amp; Proof<\/h2>\n<p>Following the August 18, 2024 meeting, a member alleged the Secretary changed dates in the minutes after posting. Two emails dated August 20, 2024\u2014one to the website administrator and one to the Secretary\/Treasurer\u2014prove the original minutes were transmitted, archived, and posted without alteration.<\/p>\n<ul>\n<li><strong>Exhibit A:<\/strong> Email to Website Administrator (10:05 PM, Aug 20, 2024) with the minutes attached for posting.<\/li>\n<li><strong>Exhibit B:<\/strong> Email to Secretary\/Treasurer (6:04 PM, Aug 20, 2024) containing the same minutes for the Association\u2019s records.<\/li>\n<\/ul>\n<p>Metadata and content match confirm the documents are identical to the posted version, disproving the allegation of alteration.<\/p>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 4. Findings --><\/p>\n<div id=\"findings\" class=\"addendum-section\">\n<h2>4. Findings &amp; Verification Summary<\/h2>\n<ul>\n<li>Board reconstitution was valid under Bylaws Art. III \u00a73.5 and TBCA \u00a722.211, restoring quorum lawfully.<\/li>\n<li>The accusation of altered minutes is refuted by contemporaneous email evidence and matching files.<\/li>\n<li>All exhibits meet recordkeeping standards under Texas Property Code \u00a7209.005 and Texas BOC \u00a722.352.<\/li>\n<\/ul>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 5. Legal --><\/p>\n<div id=\"legal\" class=\"addendum-section\">\n<h2>5. Legal &amp; Bylaw References<\/h2>\n<ul>\n<li>Texas Property Code \u00a7209.005 \u2014 Records: retention &amp; inspection.<\/li>\n<li>Texas Property Code \u00a7209.0051 \u2014 Board meeting notice &amp; agenda.<\/li>\n<li>Texas Business Organizations Code \u00a722.211 \u2014 Filling vacancies \u201cthough less than a quorum.\u201d<\/li>\n<li>Texas Business Organizations Code \u00a722.352 \u2014 Duty to maintain accurate records.<\/li>\n<li>Whisperwood HOA Bylaws, Article III \u00a73.5 \u2014 Authority to reconstitute the Board.<\/li>\n<li>Whisperwood HOA Bylaws, Article V \u00a75.8 \u2014 Secretary\u2019s attestation &amp; recordkeeping duties.<\/li>\n<\/ul>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 6. Conclusion --><\/p>\n<div id=\"conclusion\" class=\"addendum-section\">\n<h2>6. Conclusion &amp; Certification<\/h2>\n<p>The exhibits and narrative herein establish (a) lawful restoration of quorum via reduced-quorum appointments, and (b) authenticity of the August 18, 2024 minutes as posted. This Addendum is entered into the permanent record for transparency and compliance.<\/p>\n<p><strong>Submitted and Attested by:<\/strong><br \/>\n<strong>Rehj Hoeffner<\/strong><br \/>\nSecretary\/Treasurer<br \/>\nWhisperwood Homeowners Association<\/p>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<p><!-- 7. Exhibits --><\/p>\n<div id=\"exhibits\" class=\"addendum-section\">\n<h2>7. Exhibits Tab<\/h2>\n<table class=\"exhibits-table\">\n<thead>\n<tr>\n<th>Exhibit<\/th>\n<th>Description<\/th>\n<th>File Name<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>A<\/td>\n<td>Email to Website Administrator (Aug 20, 2024)<\/td>\n<td>Email to Ian.pdf<\/td>\n<\/tr>\n<tr>\n<td>B<\/td>\n<td>Email to Secretary\/Treasurer (Aug 20, 2024)<\/td>\n<td>Email to Priscilla.pdf<\/td>\n<\/tr>\n<tr>\n<td>C<\/td>\n<td>Further Explanation memo (posted Oct 3, 2024)<\/td>\n<td>In September 2021.docx<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div class=\"back-top\"><a href=\"#top\">Back to top \u2191<\/a><\/div>\n<\/div>\n<\/div>\n<p><!-- ================== \/WHISPERWOOD HOA \u2014 SECRETARY ADDENDUM ================== --><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row el_id=&#8221;AUGUST&#8221;][vc_column]<div id=\"tab-6a15ed9d9bc7a\" class=\" tabs-content tabs-style-3 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>AUGUST 18, 2024<\/span><\/div><div class=\"tab-content\"><\/p>\n<style>\n  \/* Stack this specific table on phones *\/<br \/>  @media (max-width:640px){<br \/>    #minutes-kp, #minutes-kp thead, #minutes-kp tbody, #minutes-kp tr, #minutes-kp th, #minutes-kp td{<br \/>      display:block !important;<br \/>      width:100% !important;<br \/>      box-sizing:border-box;<br \/>    }<br \/>    #minutes-kp thead { display:none !important; }<br \/>    #minutes-kp td { padding:10px 12px !important; }<br \/>    #minutes-kp td::before{<br \/>      content: attr(data-label);<br \/>      display:block;<br \/>      font-weight:700;<br \/>      color:#4f81bd;<br \/>      margin-bottom:6px;<br \/>    }<br \/>  }<br \/><\/style>\n<div style=\"max-width: 900px; width: 100%; margin-left: 0; margin-right: auto;\">\n<table id=\"minutes-kp\" style=\"width: 100%; border-collapse: collapse; font-family: 'Segoe UI', Tahoma, Arial, sans-serif; font-size: 14px !important;\">\n<colgroup>\n<col style=\"width: 24%;\" \/>\n<col style=\"width: 76%;\" \/><\/colgroup>\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Meeting Info<\/th>\n<th style=\"background: #4f81bd; color: #ffffff; text-align: left; padding: 6px 10px;\" bgcolor=\"#4f81bd\">Motions\/Actions<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"background: #eaf2fb; padding: 4px 8px; vertical-align: top; font-size: 13px; line-height: 1.35;\" bgcolor=\"#eaf2fb\" data-label=\"Meeting Info\"><span style=\"color: #333399;\"><b>Board Meeting Minutes<\/b><\/span><\/p>\n<p><strong>Date:<\/strong> <span style=\"color: #333399;\"><em>August 18, 2024<\/em><\/span><br \/>\n<strong>Time:<\/strong> <span style=\"color: #333399;\"><em>6:00 PM<\/em><\/span><br \/>\n<strong>Location:<\/strong> <span style=\"color: #333399;\"><em>Priscilla Elliott\u2019s Home<\/em><\/span><\/p>\n<div>Not Properly Noticed<br \/>\nNo Agenda<br \/>\nQuorum Present<\/div>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<div><strong>Minutes Recorded by:<\/strong> <em><span style=\"color: #333399;\">Priscilla Elliott, Secretary\/Treasurer<\/span><\/em><br \/>\n<strong>Minutes Submitted by:<\/strong><\/div>\n<div><span style=\"color: #333399;\"><em>Rehj Hoeffner, Member at Large<\/em><\/span><\/div>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 6px 0;\" \/>\n<div><strong>Approved: <\/strong><span style=\"color: #333399;\"><em>October 16, 2024<\/em><\/span><\/div>\n<div><\/div>\n<div>\n<p><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2026\/01\/2024-08_MIN.pdf\">Original Minutes PDF<\/a><\/p>\n<p><a href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2026\/01\/2024-08_RECORD.pdf\">August 2024 Record PDF:<\/a><br \/>\nMinutes, Financial Condition, P&amp;L, Balance Sheet, General Ledger, Bank Statements<\/p>\n<\/div>\n<\/td>\n<td style=\"padding: 6px 10px; vertical-align: top;\" data-label=\"Motions\/Actions\">\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0;\">No formal decisions or votes were taken during this meeting.<\/li>\n<li style=\"margin: 3px 0;\"><strong>Purpose:<\/strong> Informal meet-and-greet to foster familiarity and collaboration among the Board; some pressing business discussed.<\/li>\n<\/ul>\n<hr style=\"border: 0; border-top: 1px solid #999; margin: 10px 0;\" \/>\n<div style=\"font-weight: 600; margin-bottom: 4px;\">Discussion Topics<\/div>\n<ul style=\"margin: 0; padding-left: 18px; list-style-type: disc; list-style-position: outside;\">\n<li style=\"margin: 3px 0;\"><strong>Pool \/ Pool Committee &amp; related issues<\/strong> \u2014 Reaffirmed invoices should be run through the Board; original vendor invoices should be presented for payment with two signatures (AMENDMENT\/clarification noted).<\/li>\n<li style=\"margin: 3px 0;\"><strong>Waiver for Facility Use<\/strong> \u2014 Legitimacy of and lack of need was discussed; concerns about language requiring landlords\u2019 presence; tabled to joint Board\/Pool Committee meeting.<\/li>\n<li style=\"margin: 3px 0;\"><strong>Pool Season 2024 closing date<\/strong> \u2014 To be addressed in joint meeting; longer hours appreciated.<\/li>\n<li style=\"margin: 3px 0;\"><strong>Dead Trees \/ Mowing \/ Watering<\/strong> \u2014 Contact City of Lubbock to remove dead boulevard trees; address mowing and sprinkler issues.<\/li>\n<li style=\"margin: 3px 0;\"><strong>Pool Renovation \/ Enhancement Project<\/strong> \u2014 Compile specs; preliminary $107k bid discussed (excludes bathroom); plan for three competitive bids; ADA considerations; possible solar heating; management\/oversight of renovation.<\/li>\n<li style=\"margin: 3px 0;\"><strong>Pool Season 2025<\/strong> \u2014 Staffing\/operations options raised; tabled for later.<\/li>\n<\/ul>\n<div style=\"margin-top: 10px; font-size: 12px; color: #333;\"><\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>MINUTES<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\">\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Board Meeting Minutes<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">August 18, 2024<\/p>\n<\/div>\n<div style=\"background: #f8f9fc; border: 1px solid #dbe3ef; border-radius: 8px; padding: 12px; margin-bottom: 20px; display: inline-block;\">\n<p style=\"margin: 0; font-size: 10px;\"><strong>These minutes have been stylized for the website.<\/strong><br \/>\n<a style=\"color: #215e99; font-weight: bold; text-decoration: none;\" href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2026\/01\/8.18.24_WHOA_Amended_Minutes.pdf\">Click here to download the PDF<\/a>.<\/p>\n<\/div>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Location: <span style=\"color: #215e99; font-style: italic;\">Priscilla Elliott&#8217;s Home<\/span><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Time: 6<span style=\"color: #215e99; font-style: italic;\">:00 PM<\/span><!-- MAIN BODY --><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI',Arial,sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\">\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDEES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Epifano Aquirre<\/strong> \u2013 President<br \/>\n<strong>Priscilla Elliott<\/strong> \u2013 Secretary\/Treasurer<br \/>\n<strong>Paul Combest<\/strong> \u2013 Member at Large<br \/>\n<strong>Rehj Hoeffner<\/strong> \u2013 Member at Large<br \/>\n<strong>Bryan Foley<\/strong> \u2013 Member at Large<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">OPENING REMARKS<\/p>\n<p style=\"padding-left: 40px;\">Epifano Aquirre welcomed all members and highlighted the presence of new members.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PURPOSE OF THE MEETING<\/p>\n<p style=\"padding-left: 40px;\">The meeting served primarily as a meet-and-greet to foster familiarity and collaboration among Board members. While formal business was not the main focus, several pressing items were discussed.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">DISCUSSIONS<\/p>\n<p style=\"padding-left: 40px;\">Topics included community updates and several specific issues outlined below.<\/p>\n<ul style=\"padding-left: 60px;\">\n<li>Pool \/ Pool Committee and related issues<\/li>\n<li>Dead Trees in Neighborhood<\/li>\n<li>Pool Renovation Project<\/li>\n<li>Pool Season 2025<\/li>\n<\/ul>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">POOL \/ POOL COMMITTEE AND RELATED ISSUES<\/p>\n<p style=\"padding-left: 40px;\">The Board reaffirmed that all expenses related to the pool require Board approval prior to purchase. Discussion included expense comparisons to the prior year and the need for improved accounting controls.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Amendment:<\/strong> All <em>invoices<\/em> related to the pool must be run through the Board. Payments are to be made directly to vendors with two authorized signatures. The CPA noted some checks were cut without itemization; this correction ensures proper categorization.<\/p>\n<p style=\"padding-left: 40px;\">The Board discussed the legitimacy and need for a waiver system for pool use and recognized member concerns regarding certain waiver wording. The topic was tabled for the next joint Board\/Pool Committee meeting.<\/p>\n<p style=\"padding-left: 40px;\">Pool Season 2024 closing date will be discussed with the Pool Committee. Extended hours were appreciated by working parents.<\/p>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">DEAD TREES IN NEIGHBORHOOD<\/p>\n<p style=\"padding-left: 40px;\">Priscilla Elliott reported contacting the City of Lubbock regarding dead trees on the boulevard and will follow up again. She also noted the City had been mowing grass around the pool despite not being responsible for it. She requested they stop and verified the sprinkler system was functioning after finding it had been turned off.<\/p>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">POOL RENOVATION \/ ENHANCEMENT PROJECT<\/p>\n<p style=\"padding-left: 40px;\">Specifications for the pool renovations will be compiled and published after the joint meeting with the Pool Committee on September 4, 2024. Three competitive bids will be solicited. A preliminary bid of $107,000 was considered excessive and lacked clarity. Bathroom remodel inclusion, ADA considerations, solar heating, and management oversight were discussed and tabled.<\/p>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">POOL SEASON 2025<\/p>\n<p style=\"padding-left: 40px;\">The Board briefly discussed staffing options for the next season (lifeguards, manager, attendant, or volunteers). Further discussion was deferred until renovation plans are finalized.<\/p>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">FUTURE MEETINGS<\/p>\n<p style=\"padding-left: 40px;\">A joint Board and Pool Committee meeting will be held at the pool on September 4, 2024 at 6:30 PM to finalize specifications for repairs and upgrades. Once three bids are received, another Board meeting will convene to select a contractor and address other community topics.<\/p>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<p style=\"padding-left: 40px;\">The meeting was adjourned at 6:40 PM with thanks from Epifano Aquirre for everyone\u2019s participation and a reminder to bring renovation ideas to the next session.<\/p>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">NOTES<\/p>\n<ul style=\"padding-left: 60px;\">\n<li>No formal votes were taken during this meeting.<\/li>\n<li>The atmosphere was casual and focused on collaboration.<\/li>\n<li>Board interest in sustainability and community involvement guided the discussion.<\/li>\n<li>Post-meeting research confirmed ADA compliance is not required for a private member-only pool but accessibility improvements may still be considered.<\/li>\n<\/ul>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">NEXT STEPS<\/p>\n<ul style=\"padding-left: 60px;\">\n<li>Joint Meeting with Pool Committee on September 4, 2024 at 6:30 PM.<\/li>\n<li>Priscilla Elliott to draft and publish renovation specifications for member review.<\/li>\n<li>Pool Committee to obtain three competitive bids and submit to the Board for vote.<\/li>\n<li>All bids and final Board decision to be published on the website for transparency.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><em data-wp-editing=\"1\">Minutes Recorded by :<br \/>\nPriscilla Elliott, Secretary\/Treasurer<\/em><\/p>\n<p style=\"margin: 0 0 10pt 20px; color: #000;\"><em data-wp-editing=\"1\">Minutes Submitted by:<br \/>\nRehj Hoeffner, Member at Large<\/em><\/p>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- Side Bar Title --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Financial Summary Report<\/span><\/h4>\n<h6 style=\"margin: 0; font-size: 13px; color: #333;\">Month Ending: August 31, 2024<\/h6>\n<\/div>\n<div style=\"background: #f8f9fc; border: 1px solid #dbe3ef; border-radius: 8px; padding: 12px; margin-bottom: 20px; display: inline-block;\">\n<p style=\"margin: 0; font-size: 10px;\"><strong>This report has been stylized for the website.<\/strong><br \/>\n<a style=\"color: #215e99; font-weight: bold; text-decoration: none;\" href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2026\/01\/8.18.24_WHOA_Amended_Minutes.pdf\">Click here to download the PDF<\/a>.<\/p>\n<\/div>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Prepared by: <span style=\"color: #215e99;\">Rehj Hoeffner<\/span><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Reporting Period: <span style=\"color: #215e99; font-style: italic;\">August 1 &#8211; August 31, 2024<\/span><\/p>\n<p><!-- Key Metrics Box --><\/p>\n<div style=\"display: flex; flex-wrap: wrap; gap: 10px; margin: 10px 0;\">\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Income:<\/strong><br \/>\n$137,339 YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Total Expenses:<\/strong><br \/>\n$59,741 YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Net Operating Income:<\/strong><br \/>\n<span style=\"color: #ff0000;\">-$3,907<\/span>\u00a0YTD<\/div>\n<div style=\"flex: 1; min-width: 200px; border-left: 3px solid #4f81bd; background: #f2f6fc; padding: 8px 12px;\"><strong>Reserve Account Balance:<\/strong><br \/>\n$-0- Not allocated<\/div>\n<\/div>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 10px;\">\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000;\">Profit &amp; Loss<\/span><\/h4>\n<\/div>\n<p><!-- Responsive Table Styling --> <\/p>\n<style>\n@media (max-width:640px){<br \/>  #pl-aug, #pl-aug thead, #pl-aug tbody, #pl-aug tr, #pl-aug th, #pl-aug td{<br \/>    display:block!important;width:100%!important;box-sizing:border-box;<br \/>  }<br \/>  #pl-aug thead{display:none!important;}<br \/>  #pl-aug td{<br \/>    padding:10px 12px!important;<br \/>  }<br \/>  #pl-aug td::before{<br \/>    content:attr(data-label);<br \/>    display:block;<br \/>    font-weight:700;<br \/>    color:#4f81bd;<br \/>    margin-bottom:6px;<br \/>  }<br \/>}<br \/><\/style>\n<table id=\"pl-aug\" style=\"width: 100%; border-collapse: collapse; margin-top: 8px;\">\n<thead>\n<tr>\n<th style=\"background: #4f81bd; color: #fff; text-align: left; padding: 6px 10px;\">Category<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\">Aug 2024<\/th>\n<th style=\"background: #4f81bd; color: #fff; text-align: right; padding: 6px 10px;\">Jan\u2013Aug 2024<\/th>\n<\/tr>\n<\/thead>\n<tbody><!-- INCOME --><\/p>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><strong>INCOME<\/strong><\/td>\n<td data-label=\"Aug 2024\"><\/td>\n<td data-label=\"YTD\"><\/td>\n<\/tr>\n<tr style=\"background: #eaf2fb;\">\n<td style=\"padding: 6px 8px;\" data-label=\"Category\">\u00a0\u00a0Home Owner Dues<\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\">$1,450.00<\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\">$137,339.28<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><strong>\u00a0\u00a0TOTAL INCOME<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\"><strong>$1,450.00<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\"><strong>$137,339.28<\/strong><\/td>\n<\/tr>\n<p><!-- EXPENSES --><\/p>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><strong>EXPENSES<\/strong><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr style=\"background: #eaf2fb;\">\n<td style=\"padding: 6px 8px;\" data-label=\"Category\">Meetings<\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\">$0.00<\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\">$65.00<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\">Bank Service Charges<\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\">$0.00<\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\">$12.00<\/td>\n<\/tr>\n<tr style=\"background: #eaf2fb;\">\n<td style=\"padding: 6px 8px;\" data-label=\"Category\">\u00a0\u00a0Grounds \u2013 Maintenance &amp; Repairs<\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\">$916.31<\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\">$3,840.40<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\">\u00a0\u00a0Grounds \u2013 Chemicals &amp; Weed Control<\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\">$0.00<\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\">$799.45<\/td>\n<\/tr>\n<tr style=\"background: #eaf2fb;\">\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><strong>\u00a0\u00a0Total Grounds<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\"><strong>$916.31<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\"><strong>$4,639.85<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\">Insurance \u2013 Property &amp; Liability<\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\">$0.00<\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\">$8,193.00<\/td>\n<\/tr>\n<tr style=\"background: #eaf2fb;\">\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><strong>Total Insurance<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\"><strong>$0.00<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\"><strong>$8,193.00<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\">Legal Fees<\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\">$0.00<\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\">$2,589.00<\/td>\n<\/tr>\n<tr style=\"background: #eaf2fb;\">\n<td style=\"padding: 6px 8px;\" data-label=\"Category\">Accounting Fees<\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\">$150.00<\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\">$1,400.00<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><strong>Total Legal &amp; Professional<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\"><strong>$150.00<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\"><strong>$3,989.00<\/strong><\/td>\n<\/tr>\n<tr style=\"background: #eaf2fb;\">\n<td style=\"padding: 6px 8px;\" data-label=\"Category\">Swimming Pool \u2013 Chemicals<\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\">$3,065.64<\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\">$7,171.01<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><strong>Total Swimming Pool<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\"><strong>$3,065.64<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\"><strong>$19,011.47<\/strong><\/td>\n<\/tr>\n<tr style=\"background: #eaf2fb;\">\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><strong>TOTAL EXPENSES<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"Aug 2024\"><strong>$5,517.34<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\"><strong>$59,741.19<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 6px 8px;\" data-label=\"Category\"><strong>NET INCOME<\/strong><\/td>\n<td style=\"text-align: right; color: #cc0000;\" data-label=\"Aug 2024\"><strong>($3,906.53)<\/strong><\/td>\n<td style=\"text-align: right;\" data-label=\"YTD\"><strong>$85,941.42<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Financial Condition<\/span><\/h4>\n<\/div>\n<div style=\"max-width: 700px; font-family: 'Segoe UI',Arial,sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\">\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">FINANCIAL OVERSITE STATUS<\/p>\n<p style=\"padding-left: 40px;\">As of the August 18, 2024 Board Meeting, the Whisperwood Home Owner&#8217;s Association\u2019s financial records were being maintained by an external Certified Public Accountant (CPA) at $150 a month. \u00a0The CPA was responsible for bookkeeping functions and provided the Board with:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>A Profit &amp; Loss statement, and<\/li>\n<li>A Balance Sheet, which at that time was incomplete and did not fully reflect all assets, liabilities, or financial designations and is available upon request from the current Secretary.<\/li>\n<li>No formal Treasurer\u2019s Report was presented at this meeting, and no budget, reserve allocation, or financial authorization was proposed or adopted.<\/li>\n<li>At the time of this meeting, financial duties were intentionally segregated in accordance with member direction and basic internal control principles:<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"color: #215e99;\"><strong>CHECKBOOK CUSTODY<\/strong><\/span><br \/>\nThe HOA checkbook was held by Eppi Aquirre, the current President.<\/p>\n<p><span style=\"color: #215e99;\"><b>DEPOSIT HANDLING<\/b><\/span><br \/>\nPriscilla Elliott personally made bank deposits on behalf of the Association. This arrangement was implemented at the request of the membership, with the intent that two separate individuals handle:<\/p>\n<ul>\n<li>receipt and deposit of funds, and<\/li>\n<li>disbursement of funds (checks).<\/li>\n<\/ul>\n<p>This separation was designed to reduce risk and increase transparency, and no concerns regarding this arrangement were raised during the meeting. All transfers between account were to be shared with the board the time of the deposit.<\/p>\n<p>The Board reviewed pool-related expenditures in general terms, comparing year-to-date costs to the prior year.<\/p>\n<ul>\n<li>No figures were formally adopted.<\/li>\n<li>No spending limits or corrective actions were approved.<\/li>\n<li>A preliminary pool renovation bid of approximately $107,000 was discussed and deemed excessive and insufficiently detailed.<\/li>\n<li>No bid was accepted.<\/li>\n<li>No funds were allocated.<\/li>\n<li>No contractual authority was granted.<\/li>\n<li>Discussions regarding future financial exposure (pool renovations, bathroom improvements, staffing models, ADA considerations, and potential solar heating) were exploratory and informational only and were expressly deferred to future meetings.<\/li>\n<\/ul>\n<p><span style=\"color: #215e99;\"><strong>ABSENCE OF FINANCIAL AUTHORIZATION<br \/>\n<\/strong><\/span>As of this meeting:<\/p>\n<ul>\n<li>No expenditures were authorized<\/li>\n<li>No invoices or reimbursements were approved for payment<\/li>\n<li>No contracts were approved, attested to, or ratified<\/li>\n<li>No budget amendments or reserve allocations were made<\/li>\n<li>No emergency spending authority was invoked<\/li>\n<\/ul>\n<p>The meeting was explicitly described as informal, and the minutes confirm that no formal decisions or votes were taken.<\/p>\n<p><span style=\"color: #215e99;\"><strong>FINANCIAL CONDITION<br \/>\n<\/strong><\/span>The Association\u2019s financial posture at the time of this meeting can best be characterized as operationally solvent and revenue-supported on a year-to-date basis, with financial activity dominated by predictable major categories (pool operations\/utilities, insurance, and contracted maintenance). However, the posture was procedurally incomplete: the Board had not yet translated that operating capacity into formal governance actions (budget adoption, reserve designations, spending thresholds, or project-level authorizations), and the CPA\u2019s classifications were necessarily provisional due to limited Board input and an incomplete Balance Sheet; the obvious pitfalls of outside bookkeeping.<\/p>\n<p>CPA Classification Limitation: The CPA Profit &amp; Loss reflects classifications assigned by the CPA using limited operational knowledge and without Board-approved coding guidance. The figures are used here only to characterize the Association\u2019s general financial condition and spending concentration, and are not certified by the reporting officer as to category accuracy or Board intent.<\/p>\n<p><span style=\"color: #215e99;\"><strong>Stated plainly<\/strong><\/span>: the money picture looked stronger than the process picture\u2014the Association showed capacity on paper, but lacked the formal authorizations and governance structure needed to deploy spending governance in compliance with GAAP.<\/p>\n<\/div>\n<p style=\"font-size: 13px; margin-top: 10px; color: #444;\"><strong>Notes:<\/strong> Detailed ledgers and bank statements are available for member inspection upon request.<\/p>\n<p style=\"font-size: 12px; color: #666; margin-top: 18px;\">Prepared for Board review and member transparency.<\/p>\n<\/div>\n<p><\/div><\/li><\/ul><\/div>[\/vc_column][\/vc_row][vc_row disable_element=&#8221;yes&#8221;][vc_column]<div id=\"tab-6a15ed9d9becd\" class=\" tabs-content tabs-style-1 \"><ul class=\"tabs\"><li><div class=\"tab-title\"><span>FINANCIALS<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"font-family: 'Segoe UI',sans-serif; max-width: 900px; line-height: 1.45; font-size: 14px;\"><!-- HEADER BOX WITH DOWNLOAD LINK --><\/p>\n<div style=\"border-left: 6px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA \u2014 BOARD MEETING MINUTES<\/strong><\/h3>\n<p style=\"margin: 0; font-size: 18px; color: #555;\">August 18, 2024 \u2022 Priscilla Elliott\u2019s Home \u2022 6:00 PM<\/p>\n<\/div>\n<div style=\"background: #f8f9fc; border: 1px solid #dbe3ef; border-radius: 8px; padding: 12px; margin-bottom: 20px;\">\n<p style=\"margin: 0; font-size: 16px;\">These minutes have been stylized for the website.<br \/>\n<a style=\"color: #215e99; font-weight: bold; text-decoration: none;\" href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2025\/11\/08.18.24_Minutes.pdf\">Click here to download the PDF<\/a>.<\/p>\n<\/div>\n<p><!-- MAIN BODY --><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI',Arial,sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\">\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">ATTENDEES<\/p>\n<p style=\"padding-left: 40px;\"><strong>Epifano Aquirre<\/strong> \u2013 President<br \/>\n<strong>Priscilla Elliott<\/strong> \u2013 Secretary\/Treasurer<br \/>\n<strong>Paul Combest<\/strong> \u2013 Member at Large<br \/>\n<strong>Rehj Hoeffner<\/strong> \u2013 Member at Large<br \/>\n<strong>Bryan Foley<\/strong> \u2013 Member at Large<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">OPENING REMARKS<\/p>\n<p style=\"padding-left: 40px;\">Epifano Aquirre welcomed all members and highlighted the presence of new members.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">PURPOSE OF THE MEETING<\/p>\n<p style=\"padding-left: 40px;\">The meeting served primarily as a meet-and-greet to foster familiarity and collaboration among Board members. While formal business was not the main focus, several pressing items were discussed.<\/p>\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">DISCUSSIONS<\/p>\n<p style=\"padding-left: 40px;\">Topics included community updates and several specific issues outlined below.<\/p>\n<ul style=\"padding-left: 60px;\">\n<li>Pool \/ Pool Committee and related issues<\/li>\n<li>Dead Trees in Neighborhood<\/li>\n<li>Pool Renovation Project<\/li>\n<li>Pool Season 2025<\/li>\n<\/ul>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">POOL \/ POOL COMMITTEE AND RELATED ISSUES<\/p>\n<p style=\"padding-left: 40px;\">The Board reaffirmed that all expenses related to the pool require Board approval prior to purchase. Discussion included expense comparisons to the prior year and the need for improved accounting controls.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Amendment:<\/strong> It should read that all <em>invoices<\/em> related to the pool must be run through the Board. Payments should be made directly to vendors with two authorized signatures on the check. The CPA noted some checks were cut without itemization, preventing proper categorization of expenses. This procedure corrects that deficiency.<\/p>\n<p style=\"padding-left: 40px;\">The Board discussed the legitimacy and need for a waiver system for pool use and recognized member concerns regarding certain waiver wording. The topic was tabled for the next joint Board\/Pool Committee meeting.<\/p>\n<p style=\"padding-left: 40px;\">Pool Season 2024 closing date will be discussed with the Pool Committee. Extended hours were appreciated by working parents.<\/p>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">DEAD TREES IN NEIGHBORHOOD<\/p>\n<p style=\"padding-left: 40px;\">Priscilla Elliott reported contacting the City of Lubbock regarding dead trees on the boulevard and will follow up again. She also noted the City had been mowing grass around the pool despite not being responsible for it. She requested they stop and verified the sprinkler system was functioning after finding it had been turned off.<\/p>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">POOL RENOVATION \/ ENHANCEMENT PROJECT<\/p>\n<p style=\"padding-left: 40px;\">Specifications for the pool renovations will be compiled and published after the joint meeting with the Pool Committee scheduled for September 4, 2024. Three competitive bids will be solicited from contractors. A preliminary bid of $107,000 was considered excessive and lacked clarity on scope. Bathroom remodel inclusion, ADA considerations, solar heating options, and management oversight were all discussed and tabled for further review.<\/p>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">POOL SEASON 2025<\/p>\n<p style=\"padding-left: 40px;\">The Board briefly discussed staffing options for the next season (lifeguards, manager, attendant, or volunteers). Further discussion was deferred to a later meeting after renovation plans are finalized.<\/p>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">FUTURE MEETINGS<\/p>\n<p style=\"padding-left: 40px;\">A joint Board and Pool Committee meeting will be held at the pool on September 4, 2024 at 6:30 PM to finalize specifications for repairs and upgrades. Once three bids are received, another Board meeting will convene to review and select the contractor and address ongoing maintenance and community topics.<\/p>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">ADJOURNMENT<\/p>\n<p style=\"padding-left: 40px;\">The meeting was adjourned at 6:40 PM with thanks from Epifano for everyone\u2019s participation and a reminder to bring pool renovation ideas to the next session.<\/p>\n<p><!-- MOTION BOX --><\/p>\n<div style=\"border-left: 3px solid #4f81bd; margin-left: 80px; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\"><b>MOTION:<\/b><\/p>\n<p style=\"margin: 0; padding-left: 8px;\">Marnee Bolen moved to approve minutes as amended.<\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Seconded By:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Karen Moorhead<\/b><\/p>\n<\/div>\n<div style=\"display: flex;\">\n<p style=\"margin: 0; min-width: 90px;\">Vote:<\/p>\n<p style=\"margin: 0; padding-left: 8px;\"><b>Passed unanimously (5-0-0)<\/b><\/p>\n<\/div>\n<\/div>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">NOTES<\/p>\n<ul style=\"padding-left: 60px;\">\n<li>No formal decisions or votes were taken during this meeting.<\/li>\n<li>The atmosphere was casual and focused on collaboration.<\/li>\n<li>Board interest in sustainability and community involvement guided the discussion.<\/li>\n<li>Post-meeting research confirmed that as a private member-only pool, ADA compliance is not required but accessible features may still be considered.<\/li>\n<\/ul>\n<p style=\"margin: 2pt 0; font-size: 11pt; font-weight: bold; color: #215e99;\">NEXT STEPS<\/p>\n<ul style=\"padding-left: 60px;\">\n<li>Joint Meeting with Pool Committee on September 4, 2024 at 6:30 PM.<\/li>\n<li>Priscilla Elliott to draft and publish renovation specifications for member review.<\/li>\n<li>Pool Committee to obtain three competitive bids and submit to the Board for vote.<\/li>\n<li>All bids and final Board decision to be published on the website for member transparency.<\/li>\n<\/ul>\n<p style=\"margin: 12pt 0 4pt 40px;\"><strong>Minutes Recorded by:<\/strong> Priscilla Elliott, Secretary\/Treasurer<\/p>\n<p style=\"margin: 0 0 4pt 40px;\"><strong>Minutes Submitted by:<\/strong> Rehj Hoeffner, Member at Large<\/p>\n<p style=\"margin: 0 0 10pt 40px;\"><strong>Approved and Attested to by:<\/strong><br \/>\nRehj Hoeffner, Secretary-Treasurer | Whisperwood HOA | October 18, 2024<\/p>\n<\/div>\n<\/div>\n<p><\/div><\/li><li><div class=\"tab-title\"><span>FINANCIAL CONDITION<\/span><\/div><div class=\"tab-content\"><\/p>\n<div style=\"border-left: 3px solid #4f81bd; padding-left: 14px; margin-top: 10px; margin-bottom: 8px;\">\n<h3 style=\"color: #4f81bd; margin: 0;\"><strong>WHISPERWOOD HOA<\/strong><\/h3>\n<h4 style=\"color: #4f81bd; margin: 0;\"><span style=\"color: #000000;\">Financial Condition<\/span><\/h4>\n<p style=\"margin: 0; font-size: 20px; color: #333;\">August 18, 2024<\/p>\n<\/div>\n<div style=\"background: #f8f9fc; border: 1px solid #dbe3ef; border-radius: 8px; padding: 12px; margin-bottom: 20px; display: inline-block;\">\n<p style=\"margin: 0; font-size: 10px;\"><strong>These minutes have been stylized for the website.<\/strong><br \/>\n<a style=\"color: #215e99; font-weight: bold; text-decoration: none;\" href=\"https:\/\/whoalubbock.org\/wp-content\/uploads\/2026\/01\/8.18.24_WHOA_Amended_Minutes.pdf\">Click here to download the PDF<\/a>.<\/p>\n<\/div>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Prepared by: <span style=\"color: #215e99;\">Rehj Hoeffner<\/span><\/p>\n<p style=\"margin: 0; font-size: 10pt; color: #000; font-style: italic;\">Reporting Period: <span style=\"color: #215e99; font-style: italic;\">August 1 &#8211; August 31, 2024<\/span><\/p>\n<div style=\"max-width: 700px; font-family: 'Segoe UI',Arial,sans-serif; font-size: 10pt; line-height: 1.4; color: #222;\">\n<p style=\"margin: 2pt 0; font-size: 12pt; font-weight: bold; color: #215e99;\">FINANCIAL OVERSITE STATUS<\/p>\n<p>As of the August 18, 2024 Board Meeting, the Whisperwood Home Owner&#8217;s Association\u2019s financial records were being maintained by an external Certified Public Accountant (CPA) at $150 a month. \u00a0The CPA was responsible for bookkeeping functions and provided the Board with:<\/p>\n<ul>\n<li>A Profit &amp; Loss statement, and<\/li>\n<li>A Balance Sheet, which at that time was incomplete and did not fully reflect all assets, liabilities, or financial designations.<\/li>\n<li>No formal Treasurer\u2019s Report was presented at this meeting, and no budget, reserve allocation, or financial authorization was proposed or adopted.<\/li>\n<li>At the time of this meeting, financial duties were intentionally segregated in accordance with member direction and basic internal control principles:<\/li>\n<\/ul>\n<p><span style=\"color: #215e99;\"><strong>CHECKBOOK CUSTODY<\/strong><\/span><br \/>\nThe HOA checkbook was held by Eppi Aquirre, the current President.<\/p>\n<p><span style=\"color: #215e99;\"><b>DEPOSIT HANDLING<\/b><\/span><br \/>\nPriscilla Elliott personally made bank deposits on behalf of the Association. This arrangement was implemented at the request of the membership, with the intent that two separate individuals handle:<\/p>\n<ul>\n<li>receipt and deposit of funds, and<\/li>\n<li>disbursement of funds (checks).<\/li>\n<\/ul>\n<p>This separation was designed to reduce risk and increase transparency, and no concerns regarding this arrangement were raised during the meeting. All transfers between account were to be shared with the board the time of the deposit.<\/p>\n<p>The Board reviewed pool-related expenditures in general terms, comparing year-to-date costs to the prior year.<\/p>\n<ul>\n<li>No figures were formally adopted.<\/li>\n<li>No spending limits or corrective actions were approved.<\/li>\n<li>A preliminary pool renovation bid of approximately $107,000 was discussed and deemed excessive and insufficiently detailed.<\/li>\n<li>No bid was accepted.<\/li>\n<li>No funds were allocated.<\/li>\n<li>No contractual authority was granted.<\/li>\n<li>Discussions regarding future financial exposure (pool renovations, bathroom improvements, staffing models, ADA considerations, and potential solar heating) were exploratory and informational only and were expressly deferred to future meetings.<\/li>\n<\/ul>\n<p><span style=\"color: #215e99;\"><strong>ABSENCE OF FINANCIAL AUTHORIZATION<br \/>\n<\/strong><\/span>As of this meeting:<\/p>\n<ul>\n<li>No expenditures were authorized<\/li>\n<li>No invoices or reimbursements were approved for payment<\/li>\n<li>No contracts were approved, attested to, or ratified<\/li>\n<li>No budget amendments or reserve allocations were made<\/li>\n<li>No emergency spending authority was invoked<\/li>\n<\/ul>\n<p>The meeting was explicitly described as informal, and the minutes confirm that no formal decisions or votes were taken.<\/p>\n<p><span style=\"color: #215e99;\"><strong>FINANCIAL CONDITION<br \/>\n<\/strong><\/span>The Association\u2019s financial posture at the time of this meeting can best be characterized as operationally solvent and revenue-supported on a year-to-date basis, with financial activity dominated by predictable major categories (pool operations\/utilities, insurance, and contracted maintenance). However, the posture was procedurally incomplete: the Board had not yet translated that operating capacity into formal governance actions (budget adoption, reserve designations, spending thresholds, or project-level authorizations), and the CPA\u2019s classifications were necessarily provisional due to limited Board input and an incomplete Balance Sheet; the obvious pitfalls of outside bookkeeping.<\/p>\n<p>CPA Classification Limitation: The CPA Profit &amp; Loss reflects classifications assigned by the CPA using limited operational knowledge and without Board-approved coding guidance. The figures are used here only to characterize the Association\u2019s general financial condition and spending concentration, and are not certified by the reporting officer as to category accuracy or Board intent.<\/p>\n<p><span style=\"color: #215e99;\"><strong>Stated plainly<\/strong><\/span>: the money picture looked stronger than the process picture\u2014the Association showed capacity on paper, but lacked the formal authorizations and governance structure needed to deploy spending governance in compliance with GAAP.<\/p>\n<\/div>\n<p><\/div><\/li><\/ul><\/div>[vc_column_text]<\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text] 2024 MEETING MINUTES [\/vc_column_text][\/vc_column][\/vc_row][vc_row el_id=&#8221;DECEMBER&#8221;][vc_column][\/vc_column][\/vc_row][vc_row el_id=&#8221;NOVEMBER&#8221;][vc_column][\/vc_column][\/vc_row][vc_row el_id=&#8221;NOVEMBER&#8221;][vc_column][\/vc_column][\/vc_row][vc_row el_id=&#8221;OCTOBER&#8221;][vc_column][\/vc_column][\/vc_row][vc_row el_id=&#8221;SEPTEMBER&#8221;][vc_column][\/vc_column][\/vc_row][vc_row el_id=&#8221;#SEPTEMBER&#8221;][vc_column][\/vc_column][\/vc_row][vc_row el_id=&#8221;AUGUST&#8221;][vc_column][\/vc_column][\/vc_row][vc_row disable_element=&#8221;yes&#8221;][vc_column][vc_column_text] [\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n","protected":false},"author":3,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-9462","page","type-page","status-publish","hentry"],"blocksy_meta":[],"_links":{"self":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/pages\/9462","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=9462"}],"version-history":[{"count":116,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/pages\/9462\/revisions"}],"predecessor-version":[{"id":10277,"href":"https:\/\/whoalubbock.org\/index.php?rest_route=\/wp\/v2\/pages\/9462\/revisions\/10277"}],"wp:attachment":[{"href":"https:\/\/whoalubbock.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=9462"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}